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Secretary Job Description Template

Monday, June 26th, 2017

Do you need to hire a secretary to manage your company’s clerical responsibilities? You can use this Free Secretary Job Description template to help you quickly edit your company’s role specifications and post to any free job posting sites. Using this secretary job description will help your hiring team find qualified candidates faster and more effectively. When using this free secretary job description template, it is crucial to make changes to the company description, job summary, and other areas to align with job posting sites policy and guidelines. Writing a good job description for your available position increases your relevance in job boards and increases the number of qualified applicants.

The Secretary position consists of managing the administrative duties and responsibilities of a business. Often the position of a secretary assists upper management in meeting day to day objectives. A secretary schedules appointments for management with clients, handles the communication between clients and management, and manages all clerical documentation vital to business operations.

Related Job Titles to Secretary

Secretary Job Description Template

We are actively seeking a competent and dedicated secretary to join our team. Our secretary position is a critical part of our company’s effectiveness. We desire to have a candidate with the knowledge and experience to seamlessly continue our company’s day-to-day operations. As an essential role in our company, we value an applicant that displays the skills of being professional, detail-oriented, and goal-focused.

We will heavily rely on this person to provide excellent administrative support to ensure our office runs without a hitch. The ideal candidate will be a problem solver self-starter with an energetic desire to keep morale and productivity up through overall office support.

Secretary Job Duties &Responsibilities

  • Greet incoming visitors with your biggest smile.
  • Enthusiastically answer and forward phone call. 
  • Organize and schedule meetings and appointments.
  • Maintain contact lists; this includes vendors and other professional contacts.
  • Produce and distribute various correspondence throughout the office, including memos, emails, the occasional hand-written note, etc.
  • Assist in the preparation of regularly scheduled reports delivered to internal managers.
  • Be a filing wizard! Develop your own great system that maximizes organization in the office.
  • Keep office supply closets stocked with goodies at all times; yes, both candy and sticky notes.
  • Ensure management travels safely by plane or rental car by coordinating well-planned travel arrangements.
  • Keep things accounted for by submitting and reconcile expense reports.

Secretary Requirements

  • Five years of top-notch secretarial or administrative experience.
  • Be great at watching the clock and prioritizing your tasks wisely.
  • Attention to work details and effectively solving problems.
  • Love communicating with people? If so, great; we’ll need you to be great at both written and verbal communication forms.
  • Strong organizational and planning skills.
  • Have obtained a high school diploma or GED.
  • Excellent skills with the entire Microsoft Office Suite, including Outlook and Excel.
Joshua F.
Redline Electric & Solar

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Sample Interview Questions For A Secretary

These questions can you find the ideal candidate for your opening for a secretary position:

What are the Educational Requirements For A Secretary

Many secretary positions only require a high school diploma or equivalent. The essential skills of a secretary typically come from on the job training or from previous experience.

How Much To Pay Secretary When Hiring

Based on the job and the experience, the range will vary quite a bit. According to the Bureau of Labor Statistics, the median income for a secretary in 2019 was $19.16 /hour or $39,850 a year. The job market for secretary over the next ten years looks to grow by 2%. Compensation and pay can vary based on your local city and state.

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