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Administrative Assistant Job Description Template

Friday, November 20th, 2020

Are you ready to hire an administrative assistant but unsure of how to find the best person for the position? This free Administrative Assistant Job Description Template can help you reach the most suitable candidates out there. The main benefit of using such a template is attracting qualified applicants with well-written and dependable content. You will also be able to express your unique requirements and position benefits in the job description. 

Administrative Assistants provide assistance and administrative support to the entire office. They handle many tasks to ensure better organization and communication as well as more efficiency in the department. They manage calendars, schedule appointments, sort mail,  generate correspondence, create and organize reports and documents, and much more.

Since an administrative assistant has such a wide range of duties, you will want to offer a clear picture of all the responsibilities and requirements that come with the position. With this Administrative Assistant Job Description Template, you can easily communicate your needs and demands and find the perfect candidate. Furthermore, you can use VIVAHR Hiring Software to post the template on all the relevant job posting sites and achieve better hiring results with just one click. 

Related Job Titles for Administrative Assistant

Administrative Assistant Job Description Template (Free)

We are looking for a multi-tasker administrative assistant to bring a positive vibe to the office. Our ideal candidate has a master’s in organization and communication skills and excels in handling office tasks. The position is perfect for someone who can assist management and visitors to the company by managing calls, e-mails, reservations, and other similar duties. 

We are looking for an experienced and reliable candidate and someone who can be helpful to others and bring a positive presence in the workplace. If you are confident about your organization and management skills and have a great need to help others, don’t hesitate to contact us. 

Administrative Assistant Duties & Responsibilities:

  • Answer and direct phone calls
  • Provide general support to employees and visitors
  • Organize and schedule meetings and appointments
  • Develop and maintain a filing system
  • Prepare communications such as emails, invoices, reports, and other 
  • Assist in the preparation of documents, presentations, and reports 
  • Coordinate office procedures and oversee the work of junior personnel
  • Order office supplies and maintain proper inventory levels by anticipating office needs
  • Organize and book travel arrangements, hotels, conference calls, and more
  • Handle other administrative tasks such as filing, copying, binding, scanning, etc.

Administrative Assistant Requirements:

  • High school diploma or equivalent education 
  • Administrative assistant or relevant working experience
  • Proficient in MS Office
  • Understanding of office systems and procedures 
  • Knowledge of office equipment 
  • Exceptional time management and organization skills 
  • Ability to prioritize work and plan ahead
  • Great attention to detail and ability to multitask 
  • Excellent written and verbal communication skills
Joshua F.
Redline Electric & Solar

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Sample Interview Questions For Administrative Assistant:

If you are about to interview candidates for the position of administrative assistant, these questions may help you narrow your options and make a selection:

What are the Educational Requirements For Administrative Assistant?

Administrative assistants should have at least a high school diploma or a General Education Development (GED) certificate. Most employers will hire applicants with a degree in business, communication, or liberal arts. Some companies may require a university degree or an education in specific disciplines for specialized positions. 

How Much To Pay Administrative Assistant When Hiring

The range will vary depending on the job and the experience. According to the Bureau of Labor Statistics, an administrative assistant’s median income in 2019 was $19.16 per hour or $39,850 a year. Compensation and pay can vary based on your local city and state.

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