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Executive Assistant Job Description Template

Job Description Template

Executive Assistant Description Template

September 10, 2021

Executive Assistant Job Description Template

Are you finding it difficult to write a good job description? Are you having trouble explaining what kind of candidate you are looking for? This is why we decided to make this process as easy as possible for you. Our Free Executive Assistant Job Description Template has everything you need, from duties and responsibilities to the skills one needs to be a successful Executive Assistant.

You can use this Executive Assistant Job Description Template with our applicant tracking system in order to attract qualified candidates, hire the employees you see fit, and save a lot of time.

Feel free to add whatever duties and other responsibilities you think are necessary for this job description and post them to job posting sites.

Ready? Let’s go! 🚀

What is an Executive Assistant?

The job of an executive assistant consists of answering phones, scheduling meetings, and taking minutes from meetings.

They are also responsible for making travel arrangements and organizing documents.

An executive assistant works closely with executives, they take care of their tasks and prioritize them to work efficiently.

When interviewing candidates, keep an eye out for well-organized and responsible candidates.

Avoid people who are not good at problem-solving and don’t pay attention to detail.

Related Job Titles for Executive Assistant

The Top Executive Assistant Skills

Skill Why it's important
Organization Skills

Being well-organized is a very important skill to have when you are an executive assistant. This position is very fast-paced and requires you to be quick on your feet and know where all the important files are as well as information. The more organized you are, the smoother your days will be at work.


As an assistant, you will have little time to only focus on one task. To be a successful assistant, you should be able to multitask and understand how to prioritize your tasks. You must know when to pause other tasks and focus on the important ones when a problem presents itself.


When a problem arises, your boss might not have the time to deal with it, and it will be your job to resolve the issue at hand. These problems can be mundane like printing something urgently and buying printer ink, or it can be something that requires out-of-the-box thinking and creative problem-solving. Try to be quick on your feet and work efficiently when solving a problem.

Time Management

To work effectively and in a timely manner, you must understand the concept of time management and implement it effectively. You should know how long it takes you to finish each task, know what should be prioritized, and be sure to have a monthly planned schedule. Sometimes you will be required to work on weekends or overtime if your boss requires you to.

Tech Savvy

Some executives like to be up-to-date on using and buying the best technology, this is why assistants have to stay current on today's technology. Personal assistants should at least have basic knowledge of MS Office or Google Suite. They should also be able to type quickly in the meetings.

Executive Assistant Job Description Template (Free)

We are currently looking for a responsible and tech-savvy person to fill the position of Executive Assistant and join our team. In this position, you will be required to answer calls, book meetings, and record minutes from meetings. Your duties will also include ordering inventory and organizing files and emails.

To be a successful executive assistant, you must be well organized and a good problem solver. Demonstrating a good understanding of MS Office or Google Suite is also a plus. Our ideal candidate is someone with previous experience and holds a bachelor’s degree.

Executive Assistant Duties & Responsibilities:

  • Answering phones and scheduling meetings
  • Organizing files, replying to emails and faxes
  • Making travel plans and arrangements
  • Performing daily tasks
  • Filing and creating corporate records, reports, and documents
  • Recording minutes from meetings
  • Performing duties and responsibilities such as ordering supplies and managing databases
  • Using MS Office to update data and maintain records
  • Helping executives prepare for meetings
  • Doing basic bookkeeping
  • Rooting calls to other executives and taking messages

Executive Assistant Requirements:

  • High school diploma or GED
  • Previous experience as an assistant
  • In-depth knowledge of MS Office
  • Ability to schedule meetings and take minutes of the meeting
  • Well organized and a good problem solver
  • Great verbal and written communication skills
  • Ability to meet deadlines

Accounting Specialist Interview Questrions

Sample Interview Questions for an Executive Assistant

Picking out the right candidates can be difficult. We’ve created a list of interview questions for an Executive Assistant that will make this process easier for you.

If you feel that these are not enough, please check out our ultimate list of interview questions.

  1. Why did you want to become an executive assistant?
  2. Where do you see yourself in five years?
  3. Are there any skills you would like to improve during this position?
Human Resources
  1. How would you handle it if your boss gave you a critique?
  2. Have you ever had a disagreement with someone who is in a higher position? Why? How did you handle it?
  3. Do you find it difficult to handle a demanding supervisor?
  1. What application do you like to use for scheduling and time management?
  2. How do you make sure the meeting room is prepared, and all executives are informed of the meeting?
  3. Which tasks take priority for you when you have multiple tasks to finish?
Technical Skills and Knowledge
  1. Are you familiar with MS Office and Asana?
  2. What goes into the process of making travel arrangements?

What are the Educational Requirements for an Executive Assistant?

To become an executive assistant, you must have an associate’s degree.

However, most employers look for candidates who have a bachelor’s degree or some sort of certification in the field.

How Much to Pay an Executive Assistant when Hiring

Executive Assistants can earn between $29 and $47 per hour.

Their median annual salary is $77,470, meaning $37 per hour.

The wages can depend on the employment place, educational history, and prior expertise.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $29 $33 $37 $42 $47
Annual Wage $60,676 $68,680 $77,470 $88,056 $97,694

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Frequently Asked Questions about Executive Assistant


What are the primary responsibilities of an Executive Assistant?

An Executive Assistant is primarily responsible for managing the executive’s schedule, handling correspondence, organizing meetings and travel arrangements, and providing overall administrative support to ensure the executive’s time is efficiently utilized.

What skills are most important for an Executive Assistant?

Critical skills include exceptional organizational abilities, strong communication skills, proficiency in office software, time management, discretion with confidential information, and the ability to anticipate the needs of the executive.

How does an Executive Assistant contribute to the overall efficiency of the company?

By effectively managing the executive’s schedule and administrative tasks, an Executive Assistant enables the executive to focus more on strategic decision-making and leadership responsibilities, thus enhancing productivity and operational efficiency company-wide.

What qualifications should an employer look for when hiring an Executive Assistant?

Employers should seek candidates with a background in business administration or a related field, experience in administrative roles, strong computer and technology skills, and a proven track record of organizational and communication excellence.

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