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Office Manager Job Description Template

Job Description Template

Office Manager Description Template

June 13, 2021

Office Manager Job Description Template

Are you currently hiring an Office Manager for your business? Here’s a Free Office Manager Job Description Template that you can use quickly and post on the job boards.

You can edit this Office Manager job description template with any changes you wish to make the job posting as unique as your business.

If you need a better way to enhance your hiring process, look no further than VIVAHR and our innovative applicant tracking system that is easy to use and designed to help any business hire better.

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What is an Office Manager?

Office Managers monitor routine operations and employees working in different professions or industries.

The position’s responsibilities may range from developing in-office communication protocols and procedures to streamlining administrative systems, inventory audits, staff leadership, and task assignments.

Office Managers are responsible for managing all the administrative tasks necessary to keep an office running smoothly.

They should have skills in overseeing other employees in a fair, consistent manner.

The duties of an office manager may also involve hiring and firing employees and resolving office conflicts or any other issues that might arise among employees.

Related Job Titles for Office Manager

The Top Office Manager Skills

Skill Why it's important
Conflict Resolution

The office manager may be responsible for managing communications across departments, so conflict resolution could be a required skill to have on your resume. An office manager might be assigned to resolve interpersonal conflicts and face a lack of proper equipment or supplies due to budgetary constraints. Finding a person equipped with creating innovative solutions to workplace problems could make all the difference in employee morale.


Office managers who multitask efficiently can pivot seamlessly from one task to another, optimizing overall office function and efficiency. In addition, the overall office is impacted positively when an office manager can prioritize tasks and address the most critical.

Detail Oriented

When an office manager can notice the littlest details, it can significantly impact its bottom line. In addition, attention to detail is predictive of other important and meaningful job skills: focus, organization, conscientiousness, and observation.


It is necessary that office managers effectively communicate with customers, employees, supplies, and other audiences. Therefore, they should be proficient and effective in multiple communication channels.

Team Oriented

Most offices don’t thrive without teamwork, so having an office manager be team-oriented is so vital. In addition, they should concentrate on the entire company’s effectiveness by focusing on each employee’s goals and needs.

Office Manager Job Description Template (Free)

We’re looking for a super-organized and proactive Office Manager to join our team! In this role, you’ll keep our office running smoothly and efficiently every day. You’ll handle admin tasks, coordinate office activities, and support our awesome staff.

As our Office Manager, you’ll be key to maintaining a productive and upbeat work environment. If you’ve got strong leadership skills, an eye for detail, and a knack for solving problems, we’d love to hear from you. Come join us and help keep our office at its best!

Office Manager Duties & Responsibilities:

  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Delegates and coordinates work tasks.
  • Oversees all office employees’ work to ensure productively, meet deadlines, and company standards.
  • Monitor and record hours worked, including overtime.
  • Maintains office performance by planning and achieving office systems, layouts, and supply inventory.
  • Organize and keep current all financial records.
  • Controls and reconciles petty cash.
  • Organize repairs and upgrades on office equipment.
  • Ensures all health and safety policies are current and up to date.
  • Handles company’s correspondence, complaints, and queries.

Office Manager Requirements:

  • High school diploma, GED, or suitable equivalent.
  • Bachelor’s degree in business administration, communications, or a related field (preferred).
  • 3+ years of work experience in an administrative/office management role.
  • Strong organizational and time management skills and ability to prioritize.
  • Excellent communication and interpersonal skills.
  • Must have exceptional attention to detail and problem-solving skills.
  • Computer skills and knowledge of office software packages.

Accounting Specialist Interview Questrions

Sample Interview Questions for an Office Manager

The best way to find an ideal candidate for a job is to ask them questions that will allow you to gauge their ability and determine whether they are looking for a position that will push them in the right direction.

In addition, an interview gives employers the chance to establish whether the candidate has the skills needed for the position, use these sample interview questions for an Office Manager.

  1. Describe your responsibilities in your previous position.
  2. How do you organize your workload when dealing with tasks and requests from multiple sources?
  3. How would you improve efficiency and lessen errors?
Human Resources
  1. Please tell me about an office conflict you resolved.
  2. How did you ensure the security of office records at your last organization?
  3. How do you work in a team environment?
  1. What do you think should be the biggest strengths of an office manager?
  2. How have you ensured the acceptance of a new procedure or policy throughout a company?
  3. What’s the most challenging thing about being an office manager?
Technical Skills and Knowledge
  1. Describe the role of an Office Manager.
  2. What office management software are you familiar with?
  3. What administrative process operated well in your last position? What didn’t work so well?

What are the Educational Requirements for an Office Manager?

The educational requirements for an Office Manager can vary depending on the specific employer and the industry. In most cases, a high school diploma or GED is the minimum requirement for an Office Manager position.

Many employers prefer candidates with a higher level of education, such as an Associate’s Degree in Business Administration, Office Administration, or a related field.

This can demonstrate a broader understanding of business principles and office management practices.

While not always required, some certifications can enhance an Office Manager’s qualifications and demonstrate their commitment to professional development.

How Much to Pay an Office Manager when Hiring

Office Managers earn between $25,500 and $70,000 per year.

Their median annual salary is $51,476.

Hourly rates go from $13 to $34.

The median hourly rate is $25.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $13 $19 $25 $28 $34
Annual Wage $25,500 $40,000 $51,476 $59,000 $70,000

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Frequently Asked Questions about Office Manager


What qualifications are necessary for an Office Manager position?

The educational baseline for Office Managers is a high school diploma, but an Associate’s degree in Business Administration or a similar field can give you a competitive edge.

Strong organizational skills, communication abilities, and proficiency in office software are also key qualities for success.

What are the primary responsibilities of an Office Manager?

Responsibilities include for an Office Manager is the backbone of an office, overseeing day-to-day operations to ensure everything runs smoothly.

They handle a variety of tasks, from budgeting and scheduling to managing staff and maintaining a positive work environment.

How does an Office Manager stay up-to-date on relevant laws and regulations?

An Office Manager keeps their finger on the pulse of legal changes through a combination of resources and proactive measures.

Professional organizations offer membership benefits that include updates and educational opportunities.

Government websites act as a direct source for official regulations. Legal newsletters or online subscriptions keep them informed of the latest shifts in business compliance.

Additionally, some regions mandate continuing education for Office Managers, which may encompass legal updates. By being resourceful and staying ahead of the curve, Office Managers ensure their practices remain compliant with evolving legal requirements.

How can an Office Manager contribute to the organization’s goals?

Office Managers play a crucial role in driving an organization’s success. They contribute by streamlining operations, maximizing efficiency, and fostering a positive work environment.

Through effective budgeting and resource management, they keep costs under control. By overseeing administrative tasks and staff scheduling, they ensure smooth day-to-day operations.

Moreover, Office Managers contribute to the organization’s goals by keeping employees happy and productive through their support and creation of a positive work atmosphere.

In short, they are the glue that keeps the office running efficiently, allowing everyone else to focus on achieving the organization’s core objectives.

Similar Job Descriptions as Office Manager

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