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Office Manager Job Description Template

Sunday, June 13th, 2021

Office manager training an employee

Are you currently hiring for an Office Manager for your business? Here’s a free Office Manager job description template that you can use quickly and post on your job board. You can edit this Office Manager job description template with any changes you wish to make the job posting as unique as your business. If you need a better way to enhance your hiring process, look no further than VIVAHR and our innovative applicant tracking system that is easy to use and designed to help any business hire better.

What is an Office Manager?

Office Managers monitor routine operations and employees working in different professions or industries. The position’s responsibilities may range from developing in-office communication protocols and procedures, streamlining administrative systems, inventory audits, staff leadership, and task assignment.

Office Managers are responsible for managing all of the administrative tasks necessary to keep an office running smoothly.

They should have skills in overseeing other employees in a fair, consistent manner. The duties of an office manager may also involve hiring and firing employees and resolving office conflicts or any other issues that might arise among employees.

Related Job Titles to Office Managers

The Top Office Managers Skills

Conflict resolution

Multitasking

Detail-oriented

Communication

Team-oriented

Office Manager Job Description Template (Free)

We are actively seeking an Office Manager to organize and coordinate administration duties and office procedures. As our Office Manager, you will build and maintain a pleasant work atmosphere to ensure a high degree of productivity, communication, and office safety. Also, you will work closely with ownership to ensure a good office environment is maintained.

Office Manager Duties & Responsibilities:

  • Maintains office staff by recruiting, selecting, orienting, and training employees
  • Delegates and coordinate work tasks
  • Oversees all office employees work to ensure productively, meet deadlines, and company standards
  • Monitor and record hours worked, including overtime.
  • Maintains office performance by planning and achieving office systems, layouts, and supply inventory
  • Organize and keep current all financial records
  • Controls and reconciles petty cash
  • Organize repairs and upgrades on office equipment
  • Ensures all health and safety policies are current and up to date
  • Handles company’s correspondence, complaints, and queries

Office Manager Requirements:

  • High school diploma, GED, or suitable equivalent
  • Bachelor’s degree in business administration, communications, or a related field (preferred)
  • 3+ years of work experience in an administrative/office management role
  • Strong organizational and time management skills and ability to prioritize
  • Excellent communication and interpersonal skills
  • Must have exceptional attention to detail and problem-solving skills
  • Computer skills and knowledge of office software packages
Joshua F.
Redline Electric & Solar

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Sample Interview Questions For Office Manager  

These questions can help select an ideal candidate for your opening for an Office Manager:

Personal

Human Resources

Management

Technical Skills and Knowledge

What are the Educational Requirements For Office Managers

For most office manager positions, a minimum of a high school diploma or equivalent is required. However, some employers prefer a bachelor’s degree in business administration, human resources management, or information management.

How Much To Pay Office Managers When Hiring

The range will vary quite a bit based on the job and management experience and education. According to the Bureau of Labor Statistics, an office manager’s average income for 2019 is $20.00/hour or $41,600per year. The job market for Office Manages over the next ten years looks to grow by 7%. Compensation and pay can vary based on your local city and state.

Job description samples for similar positions

If this description for an Office Manager isn’t what you were looking for, consider these similar positions:

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