Are you currently hiring for an Office Manager for your business? Here’s a free Office Manager job description template that you can use quickly and post on your job board. You can edit this Office Manager job description template with any changes you wish to make the job posting as unique as your business. If you need a better way to enhance your hiring process, look no further than VIVAHR and our innovative applicant tracking system that is easy to use and designed to help any business hire better.
What is an Office Manager?
Office Managers monitor routine operations and employees working in different professions or industries. The position’s responsibilities may range from developing in-office communication protocols and procedures, streamlining administrative systems, inventory audits, staff leadership, and task assignment.
Office Managers are responsible for managing all of the administrative tasks necessary to keep an office running smoothly.
They should have skills in overseeing other employees in a fair, consistent manner. The duties of an office manager may also involve hiring and firing employees and resolving office conflicts or any other issues that might arise among employees.
Related Job Titles to Office Managers
- Office Administrator
- Administrative Assistant
- Front Office Coordinator
The Top Office Managers Skills
- The office manager may be responsible for managing communications across departments, so conflict resolution could be a required skill to have on your resume. An office manager might be assigned to resolve interpersonal conflicts and face a lack of proper equipment or supplies due to budgetary constraints. Finding a person equipped with creating innovative solutions to workplace problems could make all the difference in employee morale.
- Office managers who multitask efficiently can pivot seamlessly from one task to another, optimizing overall office function and efficiency. In addition, the overall office is impacted positively when an office manager can prioritize tasks and address the most critical.
- When an office manager can notice the littlest details, it can significantly impact its bottom line. In addition, attention to detail is predictive of other important and meaningful job skills: focus, organization, conscientiousness, and observation.
- It is necessary that office managers effectively communicate with customers, employees, supplies, and other audiences. Therefore, they should be proficient and effective in multiple communication channels.
- Most offices don’t thrive without teamwork, so having an office manager being team-oriented is so vital. In addition, they should be concentrated on the entire company’s effectiveness by focusing on each employee’s goals and needs.
Office Manager Job Description Template (Free)
We are actively seeking an Office Manager to organize and coordinate administration duties and office procedures. As our Office Manager, you will build and maintain a pleasant work atmosphere to ensure a high degree of productivity, communication, and office safety. Also, you will work closely with ownership to ensure a good office environment is maintained.
Office Manager Duties & Responsibilities:
- Maintains office staff by recruiting, selecting, orienting, and training employees
- Delegates and coordinate work tasks
- Oversees all office employees work to ensure productively, meet deadlines, and company standards
- Monitor and record hours worked, including overtime.
- Maintains office performance by planning and achieving office systems, layouts, and supply inventory
- Organize and keep current all financial records
- Controls and reconciles petty cash
- Organize repairs and upgrades on office equipment
- Ensures all health and safety policies are current and up to date
- Handles company’s correspondence, complaints, and queries
Office Manager Requirements:
- High school diploma, GED, or suitable equivalent
- Bachelor’s degree in business administration, communications, or a related field (preferred)
- 3+ years of work experience in an administrative/office management role
- Strong organizational and time management skills and ability to prioritize
- Excellent communication and interpersonal skills
- Must have exceptional attention to detail and problem-solving skills
- Computer skills and knowledge of office software packages
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Sample Interview Questions For Office Manager
These questions can help select an ideal candidate for your opening for an Office Manager:
- Describe your responsibilities in your previous position.
- How do you organize your workload when dealing with tasks and requests from multiple sources?
- How would you improve efficiency and lessen errors?
- Please tell me about an office conflict you resolved.
- How did you ensure the security of office records at your last organization?
- How do you work in a team environment?
- What do you think should be the biggest strengths of an office manager?
- How have you ensured the acceptance of a new procedure or policy throughout a company?
- What’s the most challenging thing about being an office manager?
Technical Skills and Knowledge
- Describe the role of an Office Manager.
- What office management software are you familiar with?
- What administrative process operated well at your last position? What didn’t work so well?
- How do you plan your schedule for the day?
What are the Educational Requirements For Office Managers
For most office manager positions, a minimum of a high school diploma or equivalent is required. However, some employers prefer a bachelor’s degree in business administration, human resources management, or information management.
How Much To Pay Office Managers When Hiring
The range will vary quite a bit based on the job and management experience and education. According to the Bureau of Labor Statistics, an office manager’s average income for 2019 is $20.00/hour or $41,600per year. The job market for Office Manages over the next ten years looks to grow by 7%. Compensation and pay can vary based on your local city and state.
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