Sales & Support: +1 (480) 360-6463
Sales & Support: +1 (480) 360-6463
Operations Administrator Job Description Template

Job Description Template

Operations Administrator Job Description Template

December 6, 2023

Operations Administrator Job Description Template

Kickstart your journey to success with our Free Operations Administrator Job Description Template.

At VIVAHR We share the passion for small business success. Our platform is more than just a tool; it’s a partner in your growth journey.

Crafted with insights from our own experience, we understand the struggles of hiring.

Join us in making hiring simpler, smarter, and tailored to your unique needs.🌟

What is an Operations Administrator?

An Operations Administrator is a professional responsible for overseeing and coordinating various operational activities within an organization.

This role involves managing day-to-day operational tasks, collaborating with different departments to ensure smooth processes, and implementing efficient workflows.

Operations Administrators play a key role in optimizing organizational procedures, enhancing productivity, and contributing to overall efficiency.

Specific responsibilities may include managing schedules, coordinating logistics, handling documentation, and supporting communication between different operational units.

The role is crucial in maintaining effective operations, fostering interdepartmental collaboration, and contributing to the achievement of organizational goals.

Related Job Titles for Operations Administrator

The Top Operations Administrator Skills

Skill Why it's important
Organizational Skills Operations Administrators handle various tasks simultaneously, requiring strong organizational skills to manage schedules, tasks, and resources efficiently.
Communication Abilities Effective communication is crucial for collaborating with different departments, conveying operational strategies, and ensuring that information flows seamlessly throughout the organization.
Problem-Solving Aptitude Operations Administrators encounter challenges that require quick and effective solutions. Strong problem-solving skills contribute to overcoming obstacles and maintaining smooth operations.
Analytical Thinking Analytical thinking helps Operations Administrators assess operational processes, identify areas for improvement, and implement strategic enhancements to optimize efficiency.
Adaptability The business environment is dynamic, and adaptability allows Operations Administrators to navigate changes, adjust strategies, and ensure operations remain effective amid evolving circumstances.

Operations Administrator Job Description Template (Free)

Unlock the door to operational excellence with the Operations Administrator position. As a key player in our organizational framework, you will be in the leading position of ensuring the seamless coordination and efficiency of our day-to-day operations.

If you thrive in a dynamic environment, possess strong organizational prowess, and excel in optimizing processes, we invite you to join our team and contribute to the operational success of our organization. This role is ideal for someone who values precision and clear communication and has a knack for problem-solving in the intricacies of daily operational intricacies.

Operations Administrator Duties & Responsibilities:

  • Coordinate day-to-day operational tasks, ensuring smooth workflows and efficient processes.
  • Oversee the allocation of resources, encompassing personnel, equipment, and materials, to enhance operational efficiency.
  • Oversee the creation and maintenance of operational documentation, ensuring accuracy and accessibility.
  • Facilitate communication between different departments to ensure alignment on operational goals and strategies.
  • Recognize opportunities for process enhancement and execute strategies to optimize operational workflows.
  • Plan and execute logistical aspects of operations, including scheduling, inventory management, and facility coordination.
  • Monitor operational performance metrics, analyze data, and provide insights for continuous improvement.
  • Address operational challenges and discrepancies, implementing solutions to maintain seamless operations.

Operations Administrator Requirements:

  • Hold a bachelor’s degree in business administration, operations management, or a related field.
  • Demonstrated experience in operations management or a related role, showcasing a track record of successful coordination.
  • Strong organizational abilities to manage multiple tasks, schedules, and resources efficiently.
  • Excellent communication skills, both written and verbal, for effective collaboration and information dissemination.
  • Analytical mindset with the ability to assess operational processes, identify inefficiencies, and propose strategic improvements.
  • Possess robust problem-solving abilities to tackle operational challenges and implement impactful solutions.
  • Proficiency in relevant software and tools used for operations management and documentation.
  • Ability to adapt to changing operational needs, evolving priorities, and dynamic business environments.

Accounting Specialist Interview Questrions

Sample Interview Questions for an Operations Administrator

Once you gather up all the received applications, you can use these sample interview questions for an Operations Administrator.

  1. How do you prioritize tasks when faced with multiple operational responsibilities?
  2. Can you describe a situation where your attention to detail played a crucial role in optimizing operational processes?
  3. How do you maintain focus and composure in a fast-paced operational environment?
Human Resources
  1. How do you foster effective communication and collaboration between different operational teams or departments?
  2. Can you share an experience where you successfully resolved a conflict or addressed a personnel-related issue within an operational context?
  3. How do you approach resource allocation to ensure operational tasks are efficiently managed without overburdening team members?
  1. Describe your approach to coordinating and optimizing day-to-day operational workflows.
  2. How do you assess and prioritize areas for improvement in operational processes?
  3. Can you provide an example of a successful initiative you implemented to enhance overall operational efficiency?
Technical Skills and Knowledge
  1. What software or tools have you used for operations management, and how have they contributed to your previous roles?
  2. How do you stay updated on industry best practices and technological advancements relevant to operations administration?
  3. Can you walk us through your experience in overseeing logistical aspects of operations, including scheduling and resource management?

What are the Educational Requirements for an Operations Administrator?

Educational Requirements for an Operations Administrator:

Bachelor’s Degree: A bachelor’s degree in business administration, operations management, or a related field is typically preferred.

Relevant Coursework: Completion of coursework related to operations, logistics, or business strategy is beneficial.

Advanced Degrees (Optional): While not always required, pursuing advanced degrees, such as a master’s in business administration (MBA), can enhance qualifications.

Certifications (Desirable): Possessing relevant certifications in operations management or related areas is advantageous and demonstrates specialized knowledge.

Continuous Learning: Commitment to continuous learning and staying updated on industry trends and best practices is encouraged for ongoing professional development.

How Much to Pay an Operations Administrator when Hiring

Operations Administrators earn between $24,960 and $106,000 annually.

Their median annual salary is $61,235.

Hourly rates range from $13 and $51.

The median hourly rate is $29.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $13 $20 $29 $32 $51
Annual Wage $24,960 $41,500 $61,235 $67,000 $106,000

Get the latest posts in your email

Subscribe to our Newsletter

350+ Hiring Templates

Getting your job filled faster and hiring with more confidence starts with having the right tools and framework.

Frequently Asked Questions about Operations Administrator


What qualifications are essential for an Operations Administrator?

Essential qualifications include a bachelor’s degree in business administration or a related field, proven experience in operations management, and strong organizational and communication skills.

How does an Operations Administrator contribute to process optimization?

Operations Administrators contribute by identifying inefficiencies, implementing improvements, and overseeing day-to-day tasks to enhance overall operational efficiency.

What role does communication play in the responsibilities of an Operations Administrator?

Communication is crucial for coordinating between departments, conveying operational strategies, and ensuring information flows seamlessly for effective operations.

Can an Operations Administrator adapt to evolving operational needs?

Yes, adaptability is a key trait. Operations Administrators excel in navigating changing priorities, dynamic environments, and evolving business requirements to maintain effective operations.

Similar Job Descriptions as Operations Administrator

Related Articles

Administrative Analyst Job Description Template

Are you ready to start the hiring process and choose the best candidate for your business? To find the right candidate, start by crafting and sharing a clear and detailed job description. Instead of writing it yourself, use our FREE Administrative Analyst Job Description Template…

Coordinator Job Description Template

With our helpful business resources and tools, you will discover and hire the perfect candidate in no time! In this article, we are presenting you this FREE Coordinator Job Description Template…

Project Coordinator Job Description Template

Hiring for a job is often an extensive and time-consuming process. Customize this FREE Project Coordinator Job Description Template with your company’s special touch to extend the exposure of your work post.

98% of Capterra reviewers recommend VIVAHR to a colleague

Operations Administrator Job Description Template

"The easiest applicant tracking system out there!"

Click Here to View
Operations Administrator Job Description Template

"Very helpful hiring tool for growning company."

Click Here to View
Operations Administrator Job Description Template

"Extremely helpful in organizing our flow of candidates."

Click Here to View