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Medical Office Manager Job Description Template

Wednesday, December 5th, 2018

Medical Office Manager Job Description

Are you looking to hire a Medical Office Manager to join your company? Then you are in the right place. This Medical Office Manager Job Description Template includes a list of the most important responsibilities and requirements for this position. It’s not easy for everyone to write a good job description that will draw the attention of applicants you are looking for; that is why we are here to help.

With our applicant tracking system, you can use this Medical Office ManagerJob Description Template to attract qualified candidates, hire the employees you see fit, and save a lot of time. You can also customize this template, add anything you want and post it to job position sites. We love making this process earlier for you.

What is a Medical Office Manager?

An office manager in a medical facility is responsible for directing, supervising, and coordinating staff and office activities. The importance of this role can mean a long-term impact on any medical facility. Therefore, it is crucial to attracting the best suitable office manager with medical experience in this position. You will need to be fully transparent on the necessary experience required.

To write a great Medical Office Manager job description, you’ll need to look at what’s most important to the applicant. Understand roles and responsibilities may not be as important as the type of medical facility you are running. Spend the time to discuss what kind of medical office you run and take the time to explain the WHY behind the importance of the office manager role. Explain how this critical role will help all on your team achieve “success.” To a good office manager, success is not always defined by profit. Take the time to showcase the bigger purpose behind your medical office.

Medical Office Manager Job Description Template

Job summary

We are looking for a qualified Medical Office Manager to run our medical facility and provide quality, cost-effective patient care. You will be responsible for day-to-day operations, budgeting, and maintaining medical and staff records. In addition, you will be responsible for the non-clinical aspects of daily operations in a medical office environment, including physician offices, hospitals, nursing homes, or another healthcare facility.

As a medical office manager, you should demonstrate excellent organizational skills and perform well in stressful situations. Our position also requires knowledge of healthcare systems operations.

Ultimately, you should be able to ensure steady workflows and uninterrupted service in our medical facility.

Medical Office Manager Duties and Responsibilities

  • Oversee medical service activities and personnel
  • Plan and coordinate patient schedules
  • Maintain budget and billing payments
  • Keep budget in check.
  • Order medical and office supplies
  • Design and implement office policies and procedures
  • Supervise office staff, including receptionists, secretaries
  • Maintain medical and staff records
  • Ensure positive collaboration between doctors and nurses
  • Supervise cleaning staff and coordinate maintenance activities when needed
  • Arrange informational materials for patients
  • Keep inventory records
  • Ensure compliance with current healthcare regulations, medical laws, and high ethical standards

Medical Office Manager Requirements and Qualifications

  • Knowledge and experience in all aspects of billing
  • Experience in hiring, supervision, and performance reviews
  • Proven work experience as a medical office manager
  • Multitasking skills
  • Proficiency using healthcare software and computer systems
  • Ability to handle medical records discreetly
  • Knowledge of medical issues and terminology
  • Excellent organizational and time-management skills
  • Ability to multi-task and perform well in stressful situations
  • Communication skills and customer service orientation
  • BS degree in Healthcare Administration, Business or relevant field
Joshua F.
Redline Electric & Solar

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Recruiting Medical Office Manager Tips

Understanding the personality and unique traits associated with great medical office managers can help you attract the best. Your office manager in a medical space is uniquely motivated by intrinsic motivators to help, support, and nurture. They rarely are motivated by compensation alone. Instead, take the time to embrace the impact and benefit of your patients’ health, safety, and impact.  

Once your job description for your Medical Office Manager is written, you can post your job to any of these free job posting sites with one click through VIVAHR.

Sample of Medical Office Manager Job Titles

Medical Office Manager Interview Questions

Setting up your interview questions can help you build a useful job description. The newly created job description will help keep your hiring process in alignment. Having the right questions prepared will keep you prepared to interview great applicants quickly after they apply. Many times, the best applicants will land their new job quickly. Time is of the essence.

Office Manager Situational Questions

What to pay a Medical Officer Manager when Hiring?

The average Medical Office Manager salary falls somewhere between the median salaries of these two extremes ranging from about $36,000 up to around $60-65K annually for professionals with median household experience and an advanced degree or certificate. The upper end of this spectrum ranges just below the national median household income in the United States.

Frequently Asked Questions about Medical Officer Managers

How much does a Medical Office Manager make with experience and an advanced degree or certificate?

The average salary for a Medical Office Manager without the aforementioned credentials falls between $36,000 up to around $60-65K annually. The upper end of this spectrum ranges just below the national median household income in the United States. It is not uncommon for those with an advanced degree or certificate to earn up to $70,000 annually.

What is the difference between a Medical Office Manager and a Receptionist?

The main things a Medical Office Manager does are related to marketing, finances, and hiring. They also head up the operations of the office. Whereas receptionists have a ton of different responsibilities that include greeting patients (greeting them by name and offering a welcoming handshake), answering phones for various departments within the office, directing calls where they need to go, giving directions as needed to those who may be lost in the building or waiting area… And more!

How many hours per week is an average Medical Office Manager working?

The typical workweek for an average Medical Office Manager ranges from 40-45 hours per week with some flexibility given when Fridays occur with plenty of notice to accommodate personal needs such as attending special events or circumstances.

What are the main duties of a Medical Office Manager?

The main thing that a Medical Office Manager does is to oversee the operations of an office. Besides this, they also have marketing and finance responsibilities and hire employees for various positions in the medical office. They don’t work with patients directly but rather manage all aspects of the office.

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