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Administrative Manager Job Description Template

Job Description Template

Administrative Manager Job Description Template

November 15, 2022

Administrative Manager Job Description Template

Do you need help recruiting new team members? No problem! We will provide you with all the necessary resources and information to find qualified candidates. First, check out this FREE Administrative Manager Job Description Template.

It includes the most important details about this job position, such as skills, responsibilities, and requirements.

You can easily customize this template according to your specific demands and standards, making it more attractive and relatable for candidates.

Once you complete your job offer, continue your hiring process with our VIVAHR Software.

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What is an Administrative Manager?

Administrative Managers, also known as Administration Managers, are responsible for supervising and monitoring operations and activities in the administrative department of the company.

They coordinate administrative procedures and processes, plan and manage deadlines and schedules, maintain all department databases, delegate tasks, and evaluate the performance of administrative staff.

Administrative Managers also collaborate with other departments and managers, ensuring a smooth flow of information and assisting with budgeting, finance, and human resources.

Related Job Titles for Administrative Manager

The Top Administrative Manager Skills

Skill Why it's important
Communication Communication is an important skill in administration, especially in a managerial role. Administrative Managers must communicate clearly and precisely with other employees and administrative staff to provide instructions, give information, delegate tasks, and answer questions. Effective communication helps Administrative Managers train new team members and build positive relationships in the company.
Leadership Administrative Managers must be exceptional leaders in order to create and maintain a positive and stimulating working environment. Leadership is crucial because Administrative Managers supervise an administrative team that should be valued and appreciated. Their goal is to motivate and encourage their team members to achieve goals.
Organization Organization is a valuable skill that helps Administrative Managers remain focused and efficient in their workplace. Effective organizational skills allow them to prioritize their tasks, keep track of multiple projects and duties, successfully oversee and lead a team of administrative workers, and accurately maintain schedules, budgets, and documents.
Decision-Making Administrative Managers are responsible for making important decisions on a regular basis. Decision-making reflects in their ability to appropriately delegate tasks and projects, handle clients and requests, evaluate staff performance, and other business-related decisions. When making decisions, they must consider all available information and weigh potential outcomes.
Project Management Project Management is the ability that involves planning, scheduling, executing, and overseeing various projects. Administrative Managers must have excellent project management skills in order to plan and supervise large initiatives within the company. Project management helps them track progress, schedule meetings, and successfully monitor all aspects of project execution.

Administrative Manager Job Description Template (Free)

Our company is looking for an organized and driven Administrative Manager to oversee our administrative department. As our Administrative Manager, you will be responsible for managing and monitoring administrative operations and activities in the administrative department and hiring and training administrative staff members. You will be responsible for planning ways to streamline various administrative processes, evaluating staff performance, and coordinating administrative procedures and policies.

Moreover, you will assist other departments in setting and managing budgets, expenses, financial and HR documents, and employee files. Your goal will be to ensure a smooth flow of information between departments and create a pleasant and productive working environment for your team. You will also assist in the organization of events, meetings, and conferences, and manage schedules and deadlines.

In summary, you should have exceptional communication, organization, decision-making, leadership, and project management skills.

Duties & Responsibilities:

  • Supervise daily operations and activities in the administrative department of the company
  • Coordinate administrative procedures and systems
  • Hire, train, and evaluate administrative staff
  • Set and manage budgets, monitor spending, and process payroll and other expenses
  • Keep track of inventory supplies and place orders when necessary
  • Make sure all administrative activities comply with the company’s policies and guidelines
  • Provide coaching and guidance to staff members to maximize productivity and efficiency
  • Ensure a smooth flow of information among the company’s departments
  • Plan and manage calendars, schedules, and deadlines
  • Respond to phone calls and emails and forward communications to proper individuals and departments
  • Plan and coordinate events, meetings, conferences, training sessions, etc
  • Prepare and maintain company records, such as financial and HR documents, employee files, etc
  • Maintain all department databases
  • Manage other company’s activities, such as renovations, recycling, etc.

Requirements:

  • Bachelor’s degree in business management, business administration, accounting, or a similar field
  • Extensive working experience in similar positions, such as administrative coordinator or administrative assistant
  • In-depth knowledge of office management and administrative procedures
  • Computer literacy
  • Experience with budget management and human resources
  • Exceptional communication and leadership skills
  • Outstanding organizational and project management skills
  • Decision-making
  • Team player

Accounting Specialist Interview Questrions

Sample Interview Questions for an Administrative Manager

Once you gather up all the received applications, you can use these sample interview questions for Administrative Manager.

Personal
  1. Could you describe your character in a few words?
  2. What do you enjoy doing when you are out of the office?
  3. What is your favorite animal?
Human Resources
  1. What do you consider the essential qualities of an Administrative Manager?
  2. Why do you stand out from other applicants for this position?
  3. Have you prepared any questions for us?
Management
  1. How experienced are you when it comes to hiring and training employees?
  2. How many team members would you be comfortable leading?
  3. How do you keep multiple projects and tasks organized?
Technical Skills and Knowledge
  1. What information would you need to collect from each company manager when preparing annual expenses by department?
  2. What is your experience with human resources?
  3. What business software or databases are you most familiar with?

What are the Educational Requirements for an Administrative Manager?

The typical educational requirement for Administrative Managers is a Bachelor’s degree in business administration, business management, accounting, finance, or a related field.

Through these degrees, candidates acquire knowledge in statistics, management, economics, law, and other subjects.

Administrative Managers normally have at least 3 years of prior working experience in the same field.

They may have a background in administration or any other managerial role.

How Much to Pay an Administrative Manager when Hiring

Administrative Managers earn between $21,000 and $70,000 per year.

Their median annual salary is $51,435.

Hourly wages range from $10 to $34.

The median hourly range is $25.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $10 $18 $25 $28 $34
Annual Wage $21,000 $38,000 $51,435 $57,500 $70,000

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Frequently Asked Questions about Administrative Manager

 

What do Administrative Managers do?

Administrative Managers are responsible for supervising operations and activities in an administrative department of a company.

They hire, train, and evaluate administrative staff, manage budgets and expenses, ensure a smooth and efficient execution of activities and flow of information, and assist in the preparation and organization of events, meetings, conferences, etc.

Who do Administrative Managers work with?

Administrative Managers work with a team of administrative employees, mostly administrative assistants.

They also collaborate with other managers and departments to ensure smooth communication within the company.

How much do Administrative Managers earn annually?

Administrative Managers earn between $21,000 and $70,000 per year.

What skills make a successful Administrative Manager?

Administrative Managers must have outstanding communication, leadership, collaboration, decision-making, organizational, and project management skills.

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