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Service Manager Job Description Template

Job Description Template

Service Manager Description Template

June 11, 2021

Service Manager Job Description Template

The first step toward hiring a qualified service manager is creating an adequate and informative job description to attract the right applicants. To help you with the process, we created a Free Service Manager Job Description Template with all the necessary information, from duties and responsibilities to requirements.

You can also add your extra demands to the template and customize it to fit your company’s needs.

In the end, we recommend using VIVAHR software to post the template on various hiring websites and get results as quickly as it gets.

Ready? Let’s go! 🚀

What is a Service Manager?

A service manager usually communicates with customers and clients regarding the company’s services and products, whether in verbal or written form.

The role may include overseeing the entire customer service team as well.

A service manager handles customers’ complaints and queries but also ensures productive work in the whole department.

They are responsible for taking, sorting, and resolving all kinds of issues and ensuring the customers and clients are satisfied with their performance.

As a company’s representative, a service manager has a great responsibility and many essential duties.

Therefore, you want to hire the right person to handle such tasks, and our free Service Manager Job Description template will help you with that.

Related Job Titles for Service Manager

The Top Service Manager Skills

Skill Why it's important
Able to Motivate

The service manager should play to their team’s strengths. Also, their attitude towards their team is a significant factor that influences their work environment. The service manager has to be there for their team and provide assistance whenever needed. Their trust and respect would create a sense of belonging in them, resulting in better performance.

Organized

Organization skills are those related to creating structure and order, boosting productivity, and prioritizing tasks that must be completed immediately versus those that can be postponed, delegated to another person, or eliminated.

Communication

Influential leaders must master all forms of communication, including written, verbal, and listening skills. The service manager is the line of communication between frontline staff and senior management. They need to master communication in several different ways - via email and social media, over the phone, and in presentations, meetings, and one-to-ones.

Problem Solving

Service managers must spot and solve problems daily in a managerial position. Service managers must have outstanding attention to detail and the ability to remain calm under pressure.

Strategic Thinking

The service manager must be able to think of the bigger picture and focus on today's tasks and responsibilities but also need to plan for the future. Therefore, the service manager should excel in setting priorities in line with company goals, reviewing systems and policies, attending training, and managing their team's activities.

Service Manager Job Description Template (Free)

Are you an experienced professional looking to lead a dynamic team in delivering exceptional service? We are seeking a dedicated Service Manager to oversee and drive our service operations. In this role, you will ensure that our customers receive top-notch support and that our service team is equipped and motivated to achieve their best performance.

As a Service Manager, you will be at the forefront of maintaining and enhancing our service standards, developing strategies for operational excellence, and fostering a positive and proactive work environment. If you excel in leadership, have a passion for customer satisfaction, and possess strong problem-solving skills, we would love to hear from you. Join us and help shape the future of our service department!

Service Manager Duties & Responsibilities:

  • Managing service team members to meet the company’s goals, including delegating and directing tasks, monitoring the progress of projects, and resolving potential issues in the department.
  • Recruit, train, and motivate team members to work with greater efficiency and ensure they feel comfortable in the working environment.
  • Handling complaints and concerns of clients and customers and creating long-lasting professional relationships.
  • Assisting with administrative tasks that can include creating and managing invoices, taking orders, and handling inventory.
  • Keeping a professional voice and manner at all times to represent the company properly.
  • Developing service procedures, policies, and standards and coming up with new ideas for improving customer service goals and missions.
  • Maintaining strong connections with manufacturers, dealers, and sales representatives.
  • Monitoring, analyzing, and reporting the department’s results.
  • Keeping track of the industry regulations, restrictions, and laws, ensuring that the company complies with all of them and follows innovations and trends.

Service Manager Requirements:

  • Bachelor’s degree in business, administration, or related field.
  • Previous experience in sales and management.
  • Knowledge of customer service software, databases, and tools.
  • Deep understanding of the industry and all the laws and regulations.
  • Excellent communication, leadership, and problem-solving skills.
  • Ability to work under pressure and handle stressful and demanding situations.
  • Creative thinker and dynamic leader.

Accounting Specialist Interview Questrions

Sample Interview Questions for a Service Manager

Once you post this template on the hiring websites, you may face difficulties selecting just one candidate. Therefore, we composed the following questions to help you decide on the perfect applicant for the position.

Personal
  1. What qualities do you possess that make you qualified for this job?
  2. What is a typical day at work according to you?
  3. Where do you see yourself in five years?
Human Resources
  1. What makes you think you’d be a good fit with our company culture?
  2. How will you handle an employee who violated company policy?
  3. What do you look for when adding a new employee to your team?
Management
  1. What is your management style?
  2. How would you handle a disgruntled customer?
  3. What measures would you take to motivate teamwork?
Technical Skills and Knowledge
  1. How do you come up with solutions in response to customer service problems?
  2. How do you stay up to date on the latest trends in the customer service industry?
  3. What customer service software and tools have you used in the past?

What are the Educational Requirements for a Service Manager?

Usually, the educational background for a Service Manager is a high school education with on-the-job training.

However, some companies may require at least an associate degree or even a bachelor’s degree in business, marketing, or a similar field.

The minimum required education for a service manager is a high school diploma or GED.

However, most employers require a Bachelor’s degree in business or service management and previous experience in the sales and management field.

How Much to Pay a Service Manager when Hiring

Service Managers earn between $48,576 and $48,576 per year.

Their median annual salary is $69,971.

Hourly rates go from $22 to $48.

The median hourly rate is $34.

Percentile 10% 25% 50%
(Median)
75% 90%
Hourly Wage $22 $25 $34 $39 $48
Annual Wage $48,576 $52,000 $69,971 $80,500 $48,576

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Frequently Asked Questions about Service Manager

 

What are the primary responsibilities of a Service Manager?

A Service Manager oversees the service department, ensuring efficient operations and excellent customer service.

Responsibilities include managing staff, handling customer inquiries and complaints, scheduling maintenance and repairs, and ensuring compliance with company policies and industry standards.

What qualifications and skills are essential for a Service Manager?

Essential qualifications include a bachelor’s degree in business, management, or a related field, and experience in a service-oriented role.

Key skills include strong leadership and communication abilities, problem-solving skills, customer service expertise, and proficiency in relevant software and tools.

How does a Service Manager contribute to customer satisfaction and business success?

A Service Manager ensures high levels of customer satisfaction by effectively managing the service team, promptly addressing customer issues, maintaining service quality, and improving service processes.

Their role directly impacts customer loyalty and business reputation.

What should be included in a job description for a Service Manager?

A job description should outline responsibilities such as managing the service team, scheduling and overseeing maintenance and repairs, handling customer complaints, and ensuring service quality.

It should also list required qualifications like relevant experience, strong leadership skills, and knowledge of industry standards and practices.

Similar Job Descriptions as Service Manager

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