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Hr Representative Job Description Template

Job Description Template

HR Representative Description Template

July 26, 2021

Hr Representative Job Description

We have created this Free HR Representative Job Description Template to make your hiring process easier and help you attract just the right candidates for you and your company.

You can customize this template to your needs and add any duties and responsibilities you see fit or extra job requirements.

Our VIVAHR software lets you customize this template and post it to relevant hiring websites, you can also track and maintain applications.

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What is an HR Representative?

An HR (Human Resources) Representative is a professional responsible for various tasks within the HR department of an organization.

Their duties typically include recruiting and hiring new employees, conducting orientation and training programs, managing employee benefits and compensation, handling employee relations issues, and ensuring compliance with employment laws and regulations.

Related Job Titles for HR Representative

The Top HR Representative Skills

Skill Why it's important
Performance Management

Setting certain expectations for hired employees and developing their skills and understanding their capacity is a great skill to have. This skill revolves mostly around interpersonal abilities. You are in charge of creating performance reviews and handling HR metrics.

Customer Service

A big part of resolving issues is customer service, knowing how to approach situations in a good manner is important. Since HR representatives spend a lot of time resolving conflicts and interviewing people. Being friendly and approachable is important.

Time Management

It is important to have your day well planned. Since you will be in charge of conducting interviews and training new employees. Making sure your scheduled interviews don’t overlap and having time set aside for more complicated issues means you understand the importance of time management.

Advising Skills

HR representatives are there to ensure employees follow company policies and resolve any problems within the company team. Being good at handling difficult situations is a great trait for this position. You should be able to constructively advise employees and read body language, as well as advise managers to reconstruct some efforts.

Analytical Skills

As an HR representative, you should be able to understand HR metrics. These metrics include employee performance, engagement, and value. It is also good to have MS Office knowledge as well as other HR software since you will be operating on them on a daily basis.

HR Representative Job Description Template (Free)

We are currently looking for an HR Representative to join our company. This position includes responsibilities such as assisting the HR manager with writing performance reports, posting job openings to relevant hiring sites, welcoming and guiding new hires, and following up with them.

Our ideal candidate is someone who holds a bachelor’s degree in human resources or a similar area of study, has great customer service and problem-solving skills. Ultimately, a good HR representative should be detail-oriented and have great interpersonal skills, enjoy working in a team and finding new hires.

HR Representative Duties & Responsibilities:

  • Maintaining and collecting all applications received from candidates
  • Creating contact and maintaining relationships with potential employees
  • Posting job openings on hiring websites and conduct interviews
  • Assisting with performance reports and other mandatory paperwork
  • Handling paperwork for new hires
  • Reviewing the applicants and give hiring support to the manager
  • Answering employee inquiries
  • Maintaining the company’s policies and regulations

HR Representative Requirements:

  • Bachelor’s degree in HR or a similar area of study
  • Good knowledge of HR regulations
  • Excellent verbal and written skills
  • Proficiency in interview techniques
  • Knowledge of MS Office and HR software

Accounting Specialist Interview Questrions

Sample Interview Questions for an HR Representative

Once you gather all the received applications, you can use these sample interview questions for an HR Representative.

  1. Why did you want to become an HR representative?
  2. Give us a little bit of your background as an HR representative?
  3. How do you see yourself in five years?
Human Resources
  1. What would you do if an employee wasn’t following company policies?
  2. How would you describe good teamwork?
  3. Have you ever dealt with some situations that were not ethical?
  1. How would your previous colleagues describe you?
  2. What is an ideal workplace for you?
Technical Skills and Knowledge
  1. Have you ever had to handle cost reduction efforts?
  2. How do you find good applicants?

What are the Educational Requirements for an HR Representative?

An HR Manager should hold a bachelor’s degree in human resources or a similar area of study.

Sometimes companies also require you to have a master’s degree in human resources or business administration.

How Much to Pay an HR Representative when Hiring

HR representatives can earn anywhere between $15 and $30 per hour, however, the median salary for this position is $21 adding up to $43,250 annually.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $15 $18 $21 $25 $30
Annual Wage $30,040 $35,650 $43,250 $51,290 $61,430

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Frequently Asked Questions about HR Representative


What does an HR Representative do?

An HR Representative acts as a liaison between employees and management, handling various HR tasks such as employee relations, benefits administration, and policy enforcement.

What qualifications are typically required for an HR Representative role?

Typically, employers look for candidates with a bachelor’s degree in Human Resources or a related field, along with strong communication and interpersonal skills.

Experience in HR roles and knowledge of employment laws are also valued.

What responsibilities does an HR Representative have on a day-to-day basis?

HR Representatives handle tasks such as recruiting and onboarding new employees, managing employee records, administering benefits programs, facilitating training sessions, and addressing employee inquiries and concerns.

How does an HR Representative contribute to the overall success of a company?

HR Representatives play a crucial role in fostering a positive work environment, ensuring compliance with employment laws, and supporting employee development.

By effectively managing HR processes, they contribute to employee satisfaction, retention, and organizational growth.

Similar Job Descriptions as HR Representative

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