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Full Charge Bookkeeper Job Description Template
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Full Charge Bookkeeper Job Description Template

Job Description Template

Full Charge Bookkeeper Description Template

February 18, 2022

Full Charge Bookkeeper Job Description Template

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What is a Full Charge Bookkeeper?

A full-charge bookkeeper is a person who does accounting and bookkeeping for a company, usually a small or medium-sized corporation. The phrase “full charge” refers to the fact that these bookkeepers are responsible for all aspects of the company’s accounting.

These bookkeepers do more than just handle the books; they also produce financial statements and tax reports, record complicated transactions, and process timesheets and paychecks.

Some of these responsibilities might be performed by accountants or controllers in large businesses. As a result, full-time bookkeepers have greater responsibilities and often report to top management, such as the owner or president of the company.

They may also oversee a team of accounting clerks and coordinate activities with outside professionals, such as certified public accountants (CPAs).

Related Job Titles for Full Charge Bookkeeper

The Top Full Charge Bookkeeper Skills

Skill Why it's important
Accounting and Financial Knowledge

Bookkeepers are in charge of all accounting activities in a business, and they must be familiar with applicable accounting and regulatory requirements. To maintain uniformity while preparing financial accounts, this understanding encompasses ideas such as generally recognized accounting principles or International Financial Reporting Standards. Knowing the appropriate financial rules that a company must follow may also help them execute their work correctly and in the best interests of the company.
Computer Proficiency

Full-charge bookkeepers use spreadsheets or bookkeeping and accounting software for many of their daily tasks. These abilities can be acquired by formal schooling, certification, or on-the-job training. Although not all businesses use the same software, having this knowledge helps demonstrate the capacity to learn new types as needed. This expertise also benefits because technology can frequently assist in streamlining and automating more repetitious processes.
Communication

Full-charge bookkeepers must be able to communicate effectively with a variety of stakeholders. They must transmit information both verbally and in written formats, such as financial reports, as a full charge bookkeeper. They can communicate information in a confident, succinct, and easy-to-understand manner if they have good communication skills. Because bookkeepers may be working with people who have varied levels of financial expertise or comprehension, they'll need to learn how to adapt their communication approach to meet people’s needs.
Organization

Full-charge bookkeepers are responsible for managing a large amount of financial data. They can make better use of their resources and time if they have good organizational abilities. These abilities can also aid in the development of file systems for your organization's financial data and reports. Organizing time and duties can also assist them in concentrating on the job at hand and avoiding distractions.
Attention to Detail

When doing accounting tasks, it is critical to pay close attention to the smallest details. This ability allows them to examine ledgers and other huge sources of data for discrepancies or errors. Having this capacity allows them to keep their ledgers and financial reporting accurate, which is a vital goal in their profession. Error-free reporting can assist in reducing the risk of regulatory agency audits or inquiries.

Full Charge Bookkeeper Job Description Template (Free)

We’re seeking a dedicated Full-Charge Bookkeeper to manage our company’s finances. In this position, you will be in charge of overseeing the company’s whole accounting cycle. Entering vendor and expenditure invoices, invoicing customers, producing bank statements, processing timesheets, and preparing tax returns are all part of this procedure.

You should have an extensive understanding of bookkeeping and accounting systems, great project management abilities, and a keen eye for detail to succeed as a full-charge bookkeeper. A capable full-charge bookkeeper efficiently manages all the company’s accounting demands, optimizing operations. Join us now and submit an application to begin this adventure with us!

Full Charge Bookkeeper Duties & Responsibilities:

  • Manage all aspects of the company’s financial transactions, including accounts payable, accounts receivable, and general ledger entries.
  • Reconcile bank statements, credit card accounts, and other financial accounts on a regular basis.
  • Prepare and process payroll, ensuring compliance with tax laws and company policies.
  • Oversee month-end and year-end closing procedures, including adjusting journal entries and financial statement preparation.
  • Generate accurate financial reports, including income statements, balance sheets, and cash flow statements for management review.
  • Handle all tax-related tasks, including sales tax reporting, filing, and coordination with external tax advisors for corporate tax returns.
  • Maintain accurate and up-to-date records of all financial transactions and documentation.
  • Monitor cash flow and assist in budgeting and forecasting activities.
  • Ensure compliance with local, state, and federal financial regulations and reporting requirements.
  • Collaborate with external auditors during audits and provide necessary documentation and explanations.
  • Implement and maintain internal controls to safeguard company assets and ensure financial accuracy.
  • Assist in the development and implementation of financial policies and procedures to improve efficiency.

Full Charge Bookkeeper Requirements:

  • Bachelor’s degree in Accounting, Finance, or related field.
  • Proven experience as a Full Charge Bookkeeper or similar role.
  • Proficiency in accounting software (e.g., QuickBooks, Xero).
  • Strong understanding of accounting principles and the full accounting cycle.
  • Experience with payroll processing, accounts payable, and accounts receivable.
  • Ability to prepare and analyze financial statements and reports.
  • Excellent attention to detail and accuracy in financial data management.
  • Strong organizational and time management skills.
  • Ability to work independently and handle multiple tasks simultaneously.
  • Knowledge of tax regulations and compliance requirements.
  • Strong communication skills, both written and verbal.
  • Certification such as Certified Bookkeeper (CB) is a plus.

Accounting Specialist Interview Questrions

Sample Interview Questions for a Full Charge Bookkeeper

Use these sample Full Charge Bookkeeper interview questions to ensure you’re on the correct road in your hiring process. These questions will aid you in completing the remainder of the application.

Personal
  1. What led you to pursue a career in bookkeeping?
  2. How do you maintain accuracy in your work under tight deadlines?
  3. Can you describe a time when you identified and resolved a significant financial discrepancy?
Human Resources
  1. How do you handle confidential financial information?
  2. How do you collaborate with other departments to ensure accurate financial reporting?
  3. What strategies do you use to train and support junior accounting staff?
Management
  1. How do you prioritize tasks when managing multiple accounts and deadlines?
  2. Describe your approach to overseeing the entire accounting cycle.
  3. How do you ensure compliance with financial regulations and company policies?
Technical Skills and Knowledge
  1. What accounting software are you most proficient in, and how have you used it in your previous roles?
  2. How do you stay updated on changes in tax laws and accounting standards?
  3. Can you describe your experience with managing payroll, accounts payable, and accounts receivable?

What are the Educational Requirements for a Full Charge Bookkeeper?

Full-charge bookkeepers must have a high school diploma as a minimum education requirement, but they must also complete extra bookkeeper training and certification.

Many firms favor individuals with a relevant associate’s or bachelor’s degree, such as accounting or business administration.

These programs provide you with the skills and information needed to handle activities connected to tax, auditing, and accounting processes, as well as economics, business law, and business math.

Employers frequently give new workers on-the-job training to teach them about the company’s specialized software or processes.

How Much to Pay a Full Charge Bookkeeper when Hiring

Full-charge bookkeepers usually earn between $35,904 and $76,000 per year, and their median annual salary is around $59,429.

The hourly wages range from $17 to $37, and the median hourly pay is $29.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $17 $24 $29 $32 $37
Annual Wage $35,904 $50,000 $59,429 $67,000 $76,000

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Frequently Asked Questions about Full Charge Bookkeeper

 

What qualifications should a Full Charge Bookkeeper have?

A Full Charge Bookkeeper should have a strong background in accounting, typically with a degree in accounting, finance, or a related field. They should have extensive experience in bookkeeping and be proficient in accounting software such as QuickBooks or Xero. Knowledge of payroll processing, accounts payable and receivable, and financial statement preparation is essential. Certification, such as Certified Bookkeeper (CB), is often preferred.

How does a Full Charge Bookkeeper differ from a regular bookkeeper?

A Full Charge Bookkeeper has more responsibility than a regular bookkeeper, often managing the entire accounting cycle from start to finish. This includes handling payroll, managing accounts payable and receivable, reconciling bank statements, preparing financial reports, and ensuring compliance with tax regulations. They typically report directly to the business owner or upper management, rather than an accountant, and may oversee junior bookkeeping staff.

What role does a Full Charge Bookkeeper play in financial reporting?

A Full Charge Bookkeeper plays a critical role in financial reporting by maintaining accurate financial records, reconciling accounts, and preparing financial statements such as income statements, balance sheets, and cash flow statements. They ensure that all financial data is accurate and up-to-date, which allows for informed decision-making by management. Their work supports the preparation of tax returns and provides a clear picture of the company’s financial health.

How does a Full Charge Bookkeeper ensure accuracy in financial records?

A Full Charge Bookkeeper ensures accuracy by following strict accounting principles and procedures, regularly reconciling accounts, and conducting internal audits. They maintain detailed records of all financial transactions and use accounting software to automate processes and reduce the likelihood of errors. Regular review of financial data, cross-checking with bank statements, and staying updated on accounting best practices also help ensure accuracy.

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