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Payroll Assistant Job Description Template

Payroll Assistant Job Description Template

Thursday, July 22nd, 2021

Payroll Assistant Job Description

One of the first and most essential steps towards hiring a qualified payroll assistant is creating a suitable instructive job description to attract the right applicants. To make this easier for you, we created a Payroll Assistant Job Description Template with all the necessary information, from duties and responsibilities to requirements. You can also any extra demands you see fit to this template and customize it to your needs. We also recommend using our VIVAHR software to post this template to various hiring websites to attract just the right candidates for your company.

What is a Payroll Assistant?

A payroll assistant assists with the management of all things related to employee pay, such as calculating gross wages and taxes, providing wage statements for employees, withholding money from paychecks, and making sure that each person receives equal treatment. This type of position usually requires having at least one year’s experience in accounting, payroll, or human resources.

Related Job Titles for Payroll Assistant

The Top Payroll Assistant Skills


Why it’s important

Computer Skills

This position requires you to work in different software such as MS Office, Sage, QuickBooks. Knowing how to use this software will help you perform your job faster and more efficiently.

Math Skills

You should be good with numbers if this position interests you. It requires exceptional numerical skills. You are in charge of assisting with all the calculations and complex data. This will help you identify mistakes and have better accuracy.

Organizational Skills

In order to perform these tasks well you should have good organizational skills. During every pay cycle, there is a list of responsibilities. You are in charge of assisting with these tasks; thus being well-organized will help with making pay cycles a smooth process.

Time Management

Time management is an important skill to have because you must perform all tasks and responsibilities on time. This will help you stay focused and be more effective in enhancing your work quality.

Attention To Detail

Because you will be assisting with payrolls you should pay extra attention to detail, this is vital for success. The smallest error can create big problems.

Payroll Assistant Job Description Template (Free)

We are currently searching for a payroll assistant who pays great attention to detail to join our company. In this position your duties will include gathering and monitoring information on work patterns and salary deduction and additions, you are in charge of ensuring that all records are captured accurately on the payroll software. You will also be in charge of providing information and answering questions from our employees.

Our ideal candidate is someone who has a passion for numbers, is sharp, and is able to identify and correct errors before they affect the employees’ salaries.

Payroll Assistant Duties & Responsibilities

  • Collect and calculate data in order to maintain payrolls
  • Assist in maintaining and monitor payroll operations
  • Update payroll records (entering insurance coverage, division transfers, and savings deductions)
  • Determine payroll liabilities
  • Prepare reports of earnings, deductions, taxes, and leaves
  • Keep all payroll information confidential
  • Resolve discrepancies by analyzing and collecting information
  • Collecting and calculating all the payroll information needed and maintaining it
  • Provide payroll information and answers

Payroll Assistant Requirements

  • High school diploma or GED
  • Previous experience in HR
  • Strong attention to detail
  • Great mathematical skills
  • Proficiency in MS Office and Sage, QuickBooks, or equivalent
  • Excellent organizational and time management skills
Payroll Assistant Job Description Template
Payroll Assistant Job Description Template
Joshua F.
Redline Electric & Solar
Payroll Assistant Job Description Template

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Sample Interview Questions For Payroll Assistant


  1. Why do you want to be a payroll assistant?
  2. What would be your preferred advancement?
  3. What are your strengths and weaknesses?

Human Resources

  1. Why is it important to keep all payroll information confidential?
  2. What would you do if you saw a colleague breaking company policies?
  3. How do you handle errors in the work environment?


  1. How do you manage your time during working hours?
  2. How do you keep up with all the daily information and tasks coming your way?

Technical Skills and Knowledge

  1. Are you familiar with MS Office?
  2. Do you know how to use other payroll software? What kind?
  3. Would you say you are well organized?


What are the Educational Requirements For a Payroll Assistant?

In order to become a payroll assistant, you must have a high school diploma or a GED. However, some companies prefer candidates who have completed a bachelor’s degree in accounting or a similar area of study.

How Much To Pay a Payroll Assistant When Hiring

The annual median salary for a payroll assistant is $47,020, meaning $22.61 per hour. However, this can vary based on previous experience and place of employment. You can earn somewhere between $14.88 and $32.50 per hour in this position.




50% (Median)



Hourly Wage






Annual Wage






Frequently asked questions about Payroll Assistant

Can payroll assistants work from home?

Depending on company policies, a payroll assistant can sometimes work from home.

What hours does a payroll assistant usually work?

This depends on what company you work for. Payroll assistants usually work normal hours. If you work from home or online, you can adjust your hours.

Is there any difference between a payroll administrator and a payroll coordinator?

A payroll administrator is in charge of processing payroll checks and tax forms. In contrast, a payroll coordinator communicates between different departments and processes paperwork when new employees come in or employees go on vacation.

Who do payroll assistants work with?

They work with a lot of people, mainly payroll administrators. Other people include IT, local tax authorities, and HR. Sometimes you will also communicate with employees.

Similar Job Descriptions as Payroll Assistant