Do you require assistance with your hiring process? We have a solution. As a starting point, use our FREE Bookkeeper Job Description Template and follow the instructions. Our guidance throughout the hiring process will lead you in the desired direction.
VIVAHR Software is a terrific, new, and efficient method to make your hiring process more efficient. As an employer, you should create structured job descriptions. This way, you could have better chances of improving your hiring reputation and increasing conversion rates.
To guarantee accuracy and compliance with finance legislation, bookkeepers typically work with in-house accounting departments or as part of a team at an accounting firm that manages business ledgers for several customers.
Bookkeepers enter data into spreadsheets and accounting software, produce reports, collect and arrange bank statements, identify anomalies in the corporate records, and investigate probable causes of mistakes or variances in predicted vs actual account balances. Bookkeepers might also be in charge of the accounting team’s fundamental administrative tasks.
Why it’s important
Attention to Detail
Bookkeepers who pay attention to detail are more accurate while processing their company's financial data. This can help to avoid problems or mistakes from arising and leading to further faults in a company's records. Because firms frequently utilize accounting files to make key business decisions, it's critical that bookkeepers offer them accurate data.
The process of itemizing a transaction and describing each charge on a bill is known as invoicing. When working with businesses, bookkeepers must deal with invoicing. They can obtain information about a transaction between buyers and sellers by knowing how to interpret invoice paperwork. Bookkeepers can manage income coming into a firm and comprehend departing payments by being able to produce, read, and analyze invoices.
When dealing with firm records, bookkeepers employ critical thinking to solve issues and overcome hurdles. They can understand the significance of their data and spot trends, patterns, and inconsistencies in commercial transactions by employing critical thinking. They can then come up with ideas on how to proceed depending on the information supplied. When reconciling bank statements, balancing checkbooks, migrating information, and determining the source of errors, bookkeepers use critical thinking.
Organizing skills are used by bookkeepers to help them prioritize and arrange their activities. They frequently arrange information for both short- and long-term initiatives. They can also keep financial records in a specific system and retrieve them readily if they have great organizing abilities.
The ability to effectively deliver information to clients is an important part of a bookkeeper's profession. They will benefit from being able to converse both in person and through technological mail in this profession. Bookkeepers utilize communication skills to cooperate internally, debate deadlines, seek papers, and clarify information with colleagues because they may maintain data from several departments.
We’d want to recruit a Bookkeeper to handle all of our company’s financial responsibilities on a daily basis. Accounts payable and receivable, as well as payroll and bank account administration and reconciliation, will be your responsibilities. You should have previous experience as a bookkeeper and familiarity with Xero or Quickbooks to succeed in this position.
Work closely with our Accounting team to develop and analyze financial reports, guarantee legal compliance, handle accounts payable and receivable, and manage invoices and tax payments, among other responsibilities. Our ideal applicant has a finance degree (ideally with accounting CPE classes) and is familiar with accounting software such as FreshBooks, Kashoo, and KashFlow. We are here to learn together and make a change in the bookkeeping world. Ready to join us? Apply NOW.
"The best recruiting platform on the market! VIVAHR allowed us to create a dashboard and applicant experience like no other!!"
Post for free to 50+ job boards
Unlimited Job Postings
Use these sample Bookkeeper interview questions throughout this stage of the hiring process. They will assist and advise you in completing the remainder of the application and selecting the best candidate for the job.
Technical Skills and Knowledge
Bookkeepers usually hold a bachelor’s degree or higher in an area such as business, accounting, mathematics, or economics. Some may have a master’s degree in a relevant field, although highly skilled applicants without a college background are also available.
In reality, many firms advertise entry-level positions that simply require high school graduation. Bookkeepers may also have extra training in fields such as finance or accounting, as well as credentials from organizations such as the Association of Certified Public Bookkeepers.
You might ask for appropriate experience in your job offering if your company employs certain software or a coding system to arrange financial data.
Bookkeepers usually earn from $21,000 to $53,000 per year, and their median annual salary is around $40,406. The hourly wages range from $10 to $25, and the median hourly pay is $19.
Accountants and bookkeepers are both critical components of a company’s financial health and compliance. Accountants give expert analysis and counsel to business owners on financial plans and trends, whereas bookkeepers focus more on handling day-to-day financial activities.
Accountants utilize the data they gather to analyze a company’s financial health and make estimates regarding future income, while bookkeepers create data and reports.
Both Bookkeepers and Data Entry Clerks handle information databases and enter comprehensive data into corporate records, however, Bookkeepers specialize in financial data, whilst Data Entry Clerks can work in any field.
Bookkeepers aggregate both digital and physical transactions into a single system, while Data Entry Clerks digitize hard copies of paper records using a computer spreadsheet. Bookkeepers are also responsible for reporting the data they gather, whereas Data Entry Clerks are primarily concerned with entering as much information as fast and precisely as possible.
Depending on the size of the organization, bookkeepers may report directly to business owners or to senior accounting department roles such as Head Accountants, Accounting Managers, or Data Analysts.
Bookkeepers generate reports that are utilized by the whole accounting team to drive decisions and strategic suggestions, thus they collaborate closely with accounting leadership to verify their correctness.
When it comes to ensuring legal compliance with their Bookkeeping methods, Bookkeepers may also report to a Corporate Controller or Assistant Controller.
Good bookkeepers are mathematicians who can swiftly assess the correctness of database information by mentally performing fundamental procedures. They are familiar with the fundamentals of a company’s financial operations, such as accounts payable, accounts receivable, and budgeting estimates.
Excellent bookkeepers are meticulous in their work but also have the capacity to see the larger picture of what their data means for a company’s finances. When dealing with sensitive corporate details and consumer information, they also utilize professionalism to protect secrecy and privacy at all times.