Sales & Support: +1 (480) 360-6463
Sales & Support: +1 (480) 360-6463
Accounting Assistant Job Description Template

Job Description Template

Accounting Assistant Job Description Template

August 16, 2023

Accounting Assistant Job Description Template

You have come to the correct place if you are seeking something really useful for your hiring journey. We got you! The options with us are various, and we are here to provide you with this FREE Accounting Assistant Job Description Template.

By giving you information and support throughout the recruiting process, we can help you accomplish that objective!

Our straightforward yet comprehensive applicant tracking system, VIVAHR Software, is exactly what you need during the recruiting process in order to have the best results and have a pleasant journey while finding your next team member.

By using the software, you may find a variety of useful tools, ideas, features, and resources that can aid in the growth and improvement of your candidate search.

The best thing? Our ATS can post your job ads to 50+ job boards in one click!

Let’s find your new hire together! 🙂

What is an Accounting Assistant?

An Accounting Assistant is a professional who supports accountants and finance teams by performing routine clerical tasks, processing documents, and handling basic bookkeeping and accounting duties.

They assist with audits, checks, and financial management, often using software tools to record and analyze financial data.

Related Job Titles for Accounting Assistant

The Top Accounting Assistant Skills

Skill Why it's important
Attention to Detail Accounting Assistants handle financial records, where even minor errors can lead to significant discrepancies. Their meticulousness ensures accurate financial reporting and helps in spotting irregularities, if any.
Numerical Proficiency A strong grasp of numbers ensures that they can swiftly and accurately manage, analyze, and interpret financial data without errors.
Time Management Often juggling multiple tasks like invoicing, payroll, and reconciliations, efficient time management helps meet deadlines and ensures smooth financial operations.
Software Proficiency Familiarity with accounting software (like QuickBooks or Microsoft Excel) enables efficient data entry, reporting, and analysis, optimizing workflow and accuracy.
Communication Skills An Accounting Assistant interacts with various departments, explaining financial data or seeking clarifications. Clear communication aids in preventing misunderstandings and ensures smooth inter-departmental collaboration.

Accounting Assistant Job Description Template (Free)

Are you a detail-oriented number cruncher who thrives in the world of financial precision? Are you passionate about ensuring that every ledger balances, every transaction is accurately recorded, and every financial puzzle piece finds its place? If this sounds like your idea of a perfect workday, then we have an opportunity you won’t want to miss!

At [Company Name], we’re seeking an adept Accounting Assistant to join our team of financial wizards. As an integral member of our accounting department, you’ll play a crucial role in maintaining accurate financial records, reconciling accounts, and assisting with various financial tasks. From invoices to statements, your meticulous attention to detail and knack for navigating spreadsheets will ensure our financial operations run like a well-oiled machine.

If you’re ready to dive into a numbers-driven role that offers both challenges and rewards, come join us in balancing the books and charting a course for financial excellence!

Accounting Assistant Duties & Responsibilities:

  • Giving the accounting department assistance.
  • Performing standard office tasks like filing, data input, handling calls, and managing mail.
  • Managing phone, email, and in-person relationships with customers and suppliers.
  • Handling transactions, drafting checks, and overseeing budgets and ledgers, among other responsibilities.
  • Putting together financial reports.
  • Helping with fact-checks, audits, and resolving problems.

Accounting Assistant Requirements:

  • Bachelor’s degree in Accounting or related field, or associate’s degree with relevant experience.
  • 1-2 years in an accounting or financial role.
  • Knowledge of accounting software and proficiency in Excel.
  • Ability to spot errors and ensure data accuracy.
  • Aptitude for analyzing and presenting financial data.
  • Strong written and verbal communication abilities.
  • Capability to multitask and meet deadlines.
  • Collaborative attitude and contribution to a positive work environment.

Accounting Specialist Interview Questrions

Sample Interview Questions for an Accounting Assistant

You can use these sample interview questions for the Accounting Assistant position once you have collected all of the applications.

  1. Why were you drawn to the field of accounting, and what motivates you in this role?
  2. Could you recall an instance where you spotted an inconsistency in financial documents and explain your approach to rectifying it?
  3. How do you manage stress or pressure, especially during peak financial periods like year-end closings?
Human Resources
  1. How do you handle confidential financial information to ensure privacy and compliance?
  2. Can you describe a time when you collaborated with another department to clarify or rectify a financial matter?
  3. How do you handle feedback or corrections from senior accountants or managers?
  1. How do you prioritize tasks when faced with multiple financial deadlines?
  2. Describe a situation where you had to guide or mentor a junior staff member on accounting procedures.
  3. How do you ensure that your work aligns with broader departmental goals and company financial objectives?
Technical Skills and Knowledge
  1. Which accounting software or tools are you most proficient with?
  2. How do you ensure accuracy and thoroughness in your financial reports and record-keeping?
  3. Are you familiar with (specific accounting standards or regulations relevant to the company/industry)? How have you applied it in your previous roles?

What are the Educational Requirements for an Accounting Assistant?

The educational requirements for an Accounting Assistant can vary based on the complexity of the role and the employer’s preferences. Generally, the requirements include:

High School Diploma or GED: At a minimum, most employers require a high school diploma or its equivalent, with courses in mathematics, business, or basic accounting being advantageous.

Associate’s Degree: Many employers prefer candidates who have an associate’s degree in Accounting or a related field. This two-year degree often covers fundamental accounting principles, basic finance, and the use of accounting software.

Bachelor’s Degree (optional): Some positions, especially those with greater responsibilities or in larger companies, may prefer candidates with a bachelor’s degree in Accounting, Finance, or Business Administration.

Certifications: While not mandatory for entry-level positions, certifications like the Certified Bookkeeper (CB) designation from the American Institute of Professional Bookkeepers can be beneficial and demonstrate a commitment to the profession.

Software Proficiency: Familiarity with commonly-used accounting software (like QuickBooks, Microsoft Excel, or industry-specific tools) can be an advantage, as many tasks will require digital record-keeping and financial analysis.

Continuing Education: The world of finance and accounting is continually evolving with new regulations, tools, and best practices. Participating in workshops, courses, or seminars can keep skills current.

How Much to Pay an Accounting Assistant when Hiring

Accounting Assistants earn between $23,040 and $56,000 per year.

Their median annual salary is $44,479.

Hourly rates go from $12 to $27.

The median hourly rate is $21.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $12 $18 $21 $24 $27
Annual Wage $23,040 $38,000 $44,479 $50,000 $56,000

Get the latest posts in your email

Subscribe to our Newsletter

350+ Hiring Templates

Getting your job filled faster and hiring with more confidence starts with having the right tools and framework.

Frequently Asked Questions about Accounting Assistant


What core responsibilities can an Accounting Assistant handle?

An Accounting Assistant manages tasks like data entry, invoice processing, reconciling bank statements, assisting with monthly closings, and supporting the broader accounting team in various financial operations.

How proficient should Accounting Assistants be with accounting software?

They should be comfortable with common accounting software like QuickBooks or Microsoft Excel.

Familiarity with industry-specific tools is a plus, depending on the organization’s needs.

Do Accounting Assistants need any certifications?

While not mandatory, certifications like the Certified Bookkeeper (CB) designation can enhance an assistant’s qualifications and demonstrate commitment to the profession.

How can an Accounting Assistant support during end-of-year or tax season? 

They can aid in gathering and organizing financial data, preparing preliminary reports, and ensuring accurate documentation, thereby streamlining the process for senior accountants and auditors.

Similar Job Descriptions as Accounting Assistant

Related Articles

Tax Accountant Job Description Template

Are you looking to hire a Tax Accountant to join your growing team? Then you are in the right place. Use this FREE Tax Accountant Job Description Template to hire the best candidate…

Chartered Accountant Job Description Template

We have resources and tools that will help you conduct an enjoyable and fast hiring process with amazing results! Begin your search with this FREE Chartered Accountant Job Description Template…

Cost Accountant Job Description Template

The process of finding suitable individuals for your business can be enjoyable and fast when you use convenient resources. Get ready to recruit a Cost Accountant with this FREE Cost Accountant Job Description Template!

98% of Capterra reviewers recommend VIVAHR to a colleague

Accounting Assistant Job Description Template

"The easiest applicant tracking system out there!"

Click Here to View
Accounting Assistant Job Description Template

"Very helpful hiring tool for growning company."

Click Here to View
Accounting Assistant Job Description Template

"Extremely helpful in organizing our flow of candidates."

Click Here to View