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Employment Specialist Job Description Template
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Employment Specialist Job Description Template

Job Description Template

Employment Specialist Job Description Template

June 28, 2023

Employment Specialist Job Description Template

Are you ready to find and hire new team members for your business? Nobody wants to waste much time discovering suitable individuals, so we have a solution to simplify and speed up your hiring process! Check out this FREE Employment Specialist Job Description Template to learn everything about this role!

From skills and requirements to education and responsibilities, you will gain valuable insight into this position which will help you recruit the most adequate individual according to your business needs.

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What is an Employment Specialist?

Employment Specialists are professionals who monitor and manage employment operations and services within a company.

Their job is to make sure qualified candidates are matched with roles that best suit their experience and skill set.

They also help people who have difficulties finding a job or who face challenging employment choices.

Employment Specialists work with the HR department to research, contact, and interview prospective candidates and assist in planning, implementing, and designing placement and salary structures.

They also create and update an accurate database of candidate information, post available job positions on job sites, the company’s website, and social media, and make decisions regarding benefits, starting salaries, and compensation packages.

Related Job Titles for Employment Specialist

The Top Employment Specialist Skills

Skill Why it's important
Communication Effective communication is fundamental for Employment Specialists. Through communication, they are able to conduct successful job interviews, gather the necessary information, provide guidance and assistance throughout the job search process, and build positive and strong relationships with job seekers.
Interpersonal Skills Interpersonal skills involve more than just good communication. Employment Specialists must be approachable, empathetic, and able to establish positive relationships with diverse individuals, such as job seekers and other employees. Strong interpersonal skills help them manage conflicts, facilitate recruitment processes, and foster a stimulating working environment.
Organization Employment Specialists need strong organizational skills to juggle multiple tasks and stay ahead of deadlines. Organization helps them coordinate interviews, maintain accurate records and files, and track the progress of recruitment efforts. Organizational skills also allow Employment Specialists to maintain a high level of service and handle administrative duties.
Research Research represents another crucial skill for Employment Specialists because it helps them establish and implement new ways of discovering prospective candidates for the company. They use research skills on various digital platforms and social media to discover and contact qualified candidates.
Attention To Detail Employment Specialists use their keen eye for detail in various aspects of their job. Attention to detail helps them thoroughly evaluate and review large volumes of resumes and candidate information, extract valuable data, and make informed decisions. Also, attention to detail is useful for maintaining the accuracy of candidate databases and other documentation.

Employment Specialist Job Description Template (Free)

Our company is looking for a qualified Employment Specialist. This role requires professional management and supervision of the company’s recruitment processes. You will be responsible for researching and interviewing prospective candidates and matching them with specific roles that fit their experience, qualifications, and skill set. You will collaborate with the HR department on reviewing candidates’ resumes and available job positions and implementing salary and placement structures.

As an Employment Specialist, you will also advertise and post open job positions on the company website, job sites, social media, and other digital resources, organize and set up interviews with candidates, and manage recruiting materials, job advertisements, outreach correspondence, and other documentation. Ultimately, you will create and maintain an accurate database of candidate information and other relevant documentation.

You should have exceptional communication, interpersonal, attention to detail, organizational, and research skills.

Employment Specialist Duties & Responsibilities:

  • Research and interview prospective candidates for specific roles
  • Assist the HR department with screening candidates and reviewing available job positions
  • Advertise and post open job positions on job sites, social media, and other digital resources
  • Coordinate with the HR department on planning, implementation, and designing placement and salary structures
  • Create, maintain, and update an accurate database of candidate information
  • Prepare and present comprehensive recruitment reports
  • Organize, set up, and participate in job interviews
  • Review candidate resumes and gather additional information if needed
  • Manage and update job advertisements on the company’s website and other online platforms
  • Contact candidates to set up job interviews
  • Manage, proofread, and format recruiting materials, job advertisements, outreach correspondence, and other documentation
  • Make decisions on benefits, starting salaries, and compensation packages
  • Monitor and track the assigned recruitment budget

Employment Specialist Requirements:

  • Bachelor’s degree in human resources, psychology, business management, or a related field
  • Proven prior experience as an Employment Specialist or a similar role in HR
  • Strong understanding of human resources practices and corporate structure
  • In-depth knowledge of organizational psychology and human behavior
  • The ability to organize and conduct job interviews
  • Outstanding communication and interpersonal skills
  • Advanced research skills
  • A keen eye for detail
  • Excellent organization

Accounting Specialist Interview Questrions

Sample Interview Questions for an Employment Specialist

Once you gather up all the received applications, you can use these sample interview questions for Employment Specialist.

Personal
  1. What three words would best describe your personality?
  2. Is there a certain skill that you would like to improve in the future?
  3. What made you pursue this career path in the first place?
Human Resources
  1. Could you tell us about your previous experience in this or similar roles?
  2. Do you think formal education in HR or psychology is necessary for becoming an Employment Specialist?
  3. Why did you decide to leave your previous workplace?
Management
  1. How did you contribute to the overall success of job seekers in your previous role?
  2. Could you provide an instance where you successfully establish positive relationships with candidates?
  3. How do you make sure you fully understand the specific needs of diverse job seekers in order to meet them?
Technical Skills and Knowledge
  1. Can you explain what a well-written resume looks like and what components it should have?
  2. What are the crucial steps involved in conducting a thorough job analysis?
  3. What strategies do you employ to effectively evaluate candidates’ qualifications and skills during the selection process?

What are the Educational Requirements for an Employment Specialist?

While there are no specific degrees mandated for this role, some fields and educational paths can enhance candidates’ qualifications for this role and provide a valuable foundation.

Obtaining a Bachelor’s degree in human resources, business administration, psychology, sociology, or a related field is a great way of forming a solid educational background in organizational behavior, labor laws, interpersonal skills, and other areas.

Even though not necessary, a Master’s degree in human resources, counseling, or vocational rehabilitation can open up advanced opportunities in the field and prove extensive knowledge and expertise.

For candidates who want to enhance their job prospects even more, there are several certification options available.

Some of the widely recognized and relevant certifications include the Certified Employment Support Professional (CESP), the Professional in Human Resources (PHR), and the Certified Workforce Development Professional (CWDP).

How Much to Pay an Employment Specialist when Hiring

Employment Specialists earn between $26,500 and $79,500 annually.

Their median annual salary is $53,339.

Hourly rates range from $13 to $38.

The median hourly rate is $26.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $13 $18 $26 $38 $38
Annual Wage $26,500 $37,500 $53,339 $78,500 $79,500

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Frequently Asked Questions about Employment Specialist

 

What do Employment Specialists do?

Employment Specialists are responsible for researching, interviewing, and recruiting prospective individuals for roles that are suitable based on their qualifications and skill set.

They also review resumes, organize and conduct job interviews, maintain an accurate database of candidate information, and collaborate with the HR department.

Where can Employment Specialists work?

Employment Specialists can work in a variety of fields and environments, such as nonprofit organizations, government agencies, educational institutions, recruiting firms, workforce development boards, private consulting, etc.

What skills are essential for Employment Specialists?

Employment Specialists must have outstanding communication, interpersonal, attention to detail, research, and organizational skills.

What are the educational requirements for Employment Specialists?

Employment Specialists typically acquire a Bachelor’s degree in human resources, business administration, psychology, sociology, or a similar field.

Prospective candidates choose to expand their knowledge and job prospects by obtaining a Master’s degree or relevant certifications.

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