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HR Generalist Job Description Template

June 1, 2022


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What is an HR Generalist?

HR Generalists work in the HR department of companies of all sizes and sectors.

They collaborate closely with HR employees to ensure that employee files and HR data are well-organized.

Their responsibilities include reviewing employee feedback, strategizing about HR initiatives that will enhance the workplace culture, and creating job postings for department heads depending on their hiring requirements.

They may also be in charge of meeting with employees and their managers to address recent workplace issues and devise a strategy for the future.

Related Job Title for HR Generalist

The Top HR Generalist Skills

Skill
Why it's Important
Communication

HR generalists must be able to communicate successfully with various categories of individuals. They may control their communication ways to accommodate a wide range of professional interactions. The position of an HR generalist needs them to communicate with HR managers, coworkers, and corporate employees on a regular basis. As a result, they must be able to communicate successfully.

Decision-Making

Human resources generalists have a proven track record of accomplishment in a variety of areas within the HR department. They are responsible for activities like leadership, cross-functional cooperation, time management, and problem-solving. Their decision-making abilities enable them to resolve conflicts among employees without consulting their management.

Organization

Using tools like payroll software, workforce analytics, and document management systems, HR generalists can maintain track of employee information with organizational skills. A well-organized HR department may aid in overall corporate productivity. An HR generalist, for example, may devise a computerized file system that categorizes personal employee information by department.

Computer Literacy

The majority of HR generalists work with computers and digital technology on a daily basis. They may, for example, input employee data into a computer one day and update employee payroll and benefits programs on an application the next. Computer literacy is also necessary for them to evaluate performance data prior to employee performance assessments.

Creativity

HR generalists benefit from creativity when it comes to increasing organizational efficiency. These experts frequently come up with novel solutions to challenges and methods to improve the onboarding process. Their inventiveness may aid them in devising a variety of enjoyable team-building activities.

HR Generalist Job Description Template (Free)

We’re seeking an HR Generalist with strong analytical and communication abilities. An HR generalist is considered to be a conceptual thinker with exceptional organizational and conflict-resolution abilities. You’ll be able to multitask and adapt in a fast-paced setting and have great negotiation and problem-solving abilities.

HR generalists must have good decision-making abilities and a thorough grasp of employee interactions, personnel management, and training to be successful. Top applicants will be at ease dealing with ambiguous situations, adept at scheduling, and meticulous in the recruiting process. Apply NOW!

HR Generalist Duties & Responsibilities:

  • Developing a recruitment strategy and schedule based on operational and sales forecasts.
  • Creating official internal documents like offer letters, appointment letters, pay stubs, and warning letters.
  • Developing onboarding strategies and training new hires on HR rules, internal processes, and requirements.
  • Keeping employees’ documentation, benefits, and attendance records in physical and digital files.
  • Developing staff engagement strategies, obtaining budget approval, and launching activities.
  • Maintaining CSR standards mandated by authorities through collaborating with outside suppliers, higher management, and staff.
  • Evaluating employee performance, and adjusting their pay scale accordingly.
  • Taking proper disciplinary action against workers who break rules and regulations, as well as dealing with employee complaints.

HR Generalist Requirements:

  • A bachelor’s degree in human resources or a similar field is required (essential).
  • 2 years of HR coordinator experience (essential).
  • Labor law and employment equity requirements are well-understood.
  • HR administration and people management abilities that are efficient.
  • Excellent ability to keep track of things.
  • Excellent communication abilities, both written and vocal.
  • Meets tight deadlines.
  • Excellent computer literacy, including email, MS Office, and HR applications.
  • Outstanding organizational and conflict-resolution abilities.
  • Exceptional knowledge of HR functions and best practices.
  • Strong problem-solving and decision-making abilities.
  • Exceptional attention to detail.

Sample Interview Questions For HR Generalist

After you’ve gathered all of the applications, feel free to utilize these HR Generalist interview questions as a guide. Throughout the rest of the hiring process, these questions will aid and advise you in narrowing down your options and selecting the best applicant.

Personal 

  1. What do you enjoy most about working in HR?
  2. What is the aspect of HR that you despise the most?
  3. What would your former boss say about you?

Human Resources

  1. What would your former boss say about you?
  2. Are you open to relocating?
  3. What information do you want us to have about you?

Management

  1. What kind of software and apps do you use? What tools do you like to use when you’re working?
  2. Do you have prior management experience?
  3. Have you ever worked as a mentor for another employee?

Technical Skills and Knowledge

  1. What methods do you apply to deal with challenging employees?
  2. How can you keep up with the latest labor rules and regulations?
  3. How do you go about putting together benefits packages? What are your top priorities?

What are the Educational Requirements For an HR Generalist?

The educational requirements for an HR Generalist vary by sector and company size, but candidates should generally have a bachelor’s degree in human resources, business, or a similar discipline.

Some organizations, on the other hand, would prefer individuals with a master’s degree in human resources management.

Some companies may additionally search for candidates who have advanced certifications in human resources, such as Professional (PHR), Senior Professional (SPHR), or Global Professional (GPHR).

How Much To Pay an HR Generalist When Hiring

HR Generalists usually earn from $27,000 to $73,000 per year, and their median annual salary is around $55,244. The hourly wages range from $14 to $35.

The median hourly pay for an HR Generalist is $27.

Percentile 10% 25% 50%
(Median)
75% 90%
Hourly Wage $14 $22 $27 $30 $35
Annual Wage $27,000 $45,500 $55,244 $63,000 $73,000

Frequently asked questions about HR Generalist

What’s the difference between a Generalist and a Specialist in HR?

Both HR Generalists and HR Specialists work in the HR department to promote HR rules and procedures, but their job responsibilities and areas of concentration are different.

HR Generalists, for example, have a wide range of tasks. Hiring and recruitment, employee benefits and remuneration, compliance with HR rules and regulations, and performance management are just a few examples.

HR Specialists, on the other hand, usually have a deeper understanding of one or a few aspects of HR. They may be referred to as Recruitment HR Specialists, Training and Onboarding Specialists, or Compensation and Benefits Specialists as a result of this.

What are the responsibilities of an HR Generalist on a daily basis?

An HR Generalist’s usual day begins with a check of their email and voicemail for time-sensitive communications from their Manager, coworkers, or corporate personnel.

They meet with employees of the HR department throughout the day to discuss new HR rules or reoccurring workplace concerns.

HR Generalists are responsible for a wide range of responsibilities related to the hiring and onboarding process, including contacting suitable candidates to schedule interviews and conducting interviews with other employees.

HR Generalists prepare memoranda and other materials when they have free time to address ethical problems or forthcoming employee programs.

What characteristics distinguish a good HR Generalist?

An excellent HR Generalist is someone who has a comprehensive understanding of HR subjects and can handle a variety of work activities on a daily basis.

They also apply time management techniques to guarantee that necessary activity like producing memos, preparing staff training manuals, and updating personnel data are completed in a timely way.

Furthermore, a competent HR Generalist maintains current on HR rules and regulations so that they may effectively contribute to policy changes within their department and the business as a whole.

Who is an HR Generalist’s boss?

To accept assignments and report workplace misbehavior, the HR Generalist usually reports to the HR Manager.

The HR Manager is in charge of monitoring the HR department’s operations and distributing tasks to HR Generalists and other department employees.

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