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Accounting Clerk Job Description Template

Job Description Template

Accounting Clerk Job Description Template

June 30, 2022

Accounting Clerk Job Description Template

When searching for a new team member for your business, just one overall and detailed job description template will attract the most suitable candidates. That is why we are presenting you with this FREE Accounting Clerk Job Description Template.

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It contains all the necessary information, details, and requirements needed for this position.

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What is an Accounting Clerk?

Accounting Clerks work in accounting departments in companies where they provide assistance with accounting and clerical duties.

They are responsible for preparing and maintaining financial records and other documents, receiving and verifying invoices and payments, and generally providing any support or assistance to Accountants and other financial staff.

Related Accounting Clerk for Job Title

The Top Accounting Clerk Skills

Skill Why it's important
Attention to Detail Daily tasks and duties of Accounting Clerks are hard to complete without strong attention to detail. Being detail-oriented help Accounting Clerks be more careful in their job, ensure accuracy, and avoid mistakes that can lead to bigger consequences and miscalculations.
Communication Communication skills are a must-have for Accounting Clerks. They should know how to communicate orally and convey information to their teammates and clients. Written communication through presentations and reports is equally important. Accounting Clerks should also demonstrate active listening skills and understanding when receiving instructions regarding their work.
Organization Accounting Clerks must be well-organized to accomplish every task delegated to them. They may be very busy during the day and dragged in several directions, which means that organizational skills are key. Their ability to keep track of their work, prioritize duties, and multitask if necessary shows real professionalism.
Confidentiality An Accounting Clerks job requires dealing with a huge amount of confidential information, data, and financial statements. They must understand the severity of the situation if any confidential information leaks out. Because of that, Accounting Clerks must be extremely discrete and careful when dealing with this information.
Digital Skills Accounting Clerks must be highly proficient in digital equipment, such as computers, scanners, copiers, etc. They should be confident using various programs, tools, accounting software, and spreadsheets in their everyday working schedule. This also applies to utilizing other equipment mentioned above.

Accounting Clerk Description Template (Free)

We are searching for an organized Accounting Clerk to join our accounting department and contribute to our mutual business growth. As an Accounting Clerk, you will work alongside accountants and other financial staff. Your job will be to assist and provide support in accounting, clerical, and administrative duties in the department. Some of those tasks include preparing and maintaining accounting documents, records, and files, and entering financial data in the database.

Our ideal new team member should be able to handle communication with superiors, clients, and colleagues and maintain healthy and professional relationships. This job requires a certain set of skills in order for you to be successful. Digital literacy, communication, attention to detail, organization, and confidentiality are all skills that we value and look for in every employee.

Accounting Clerk Duties & Responsibilities:

  • Assist in accounting, clerical, and administrative duties in the accounting department
  • Type, prepare, and maintain accounting and financial documents and records
  • Enter financial transaction data in the database
  • Research, track, and resolve accounting or documentation issues or discrepancies
  • Provide suitable resources to accounting staff
  • Protect financial and confidential information by completing database backups
  • Answer phone calls, respond to emails, and process mail
  • Prepare and maintain checks, deposits, budgets, and financial reports
  • Collect and sort checks, invoices, and other documentation
  • Keep records of all company charges and refunds that have been issued
  • Maintain records by making copies and filing documents
  • Maintain and update ledgers
  • Receive and verify invoices and payments
  • Work in accordance with established standards, laws, and regulations

Accounting Clerk Requirements:

  • An Associate’s or a Bachelor’s degree in accounting, finance, or a related field
  • Additional certification (CPA certificate) is a plus
  • Prior accounting experience, or relevant training or certification
  • Deep understanding of accounting and financial principles and bookkeeping
  • Knowledge of MS Office and accounting software
  • Accuracy in data entry and usage of spreadsheets
  • Communication and teamwork
  • Organization and time management
  • Attention to detail and confidentiality

Accounting Specialist Interview Questrions

Sample Interview Questions for an Accounting Clerk

Once you gather up all the received applications, you can use these sample interview questions for Accounting Clerk. These questions can help you pick the most suitable candidate for the position.

Personal
  1. Have you ever wanted to become an Accounting Clerk?
  2. What does your ideal free day look like?
  3. Who would you want to play your part in a movie?
Human Resources
  1. Could you briefly describe your working experience so far?
  2. In a room full of candidates, what trait distinguishes you the most?
  3. What do you know about the tasks and responsibilities of an Accounting Clerk?
Management
  1. Would you be willing to work late in order to meet a deadline or finish a certain task?
  2. Are you more of a team player or do you enjoy working alone?
  3. How do you stay organized and motivated when having a lot of work?
Technical Skills and Knowledge
  1. Do you have experience working with databases, spreadsheets, and accounting software?
  2. How do you ensure confidential financial information is protected and secured?
  3. What methods do you use to ensure accuracy and avoid errors?

What are the Educational Requirements For an Accounting Clerk?

Even though some candidates can be hired with just a High school diploma or a GED, there are employers who require a degree in accounting, finance, or business administration.

Accounting Clerks usually receive on-the-job training from older and more experienced colleagues to learn the basics of the job and how to complete tasks.

Candidates with no postsecondary education often choose to receive relevant certification to gain the necessary knowledge and expertise in the accounting field.

The most common certification is the Certified Bookkeeper (CB) designation.

How Much To Pay an Accounting Clerk When Hiring

Accounting Clerks’ annual salary generally ranges from $21,500 and $48,500.

Their median annual salary is $38,217.

Hourly wages go from $11 to $23, and the median hourly pay is around $18.

Percentile 10% 25% 50%
(Median)
75% 90%
Hourly Wage $11 $15 $18 $20 $23
Annual Wage $21,500 $31,500 $38,217 $41,500 $48,500

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Frequently Asked Questions about Accounting Clerk

 

What makes a successful Accounting Clerk?

A successful Accounting Clerk must have an eye for detail, strong computer skills, organization, and communication skills, as well as the ability to keep financial information private.

Accounting Clerks are also required to be team players.

Who do Accounting Clerks work with?

Accounting Clerks work in financial or accounting departments with accountants and other accounting or financial staff.

They may report to the Accounting Manager or Accounting Coordinator about issues or important work information.

What are the differences between an Accounting Clerk and an Accountant?

Both Accounting Clerks and Accountants work in financial or accounting departments.

However, Accountants have a higher educational level and therefore more experience and responsibilities.

Accountants focus on analyzing data, while Accounting Clerks organize and collect them.

Accountants are also responsible for checking the accuracy of Accounting Clerks’ work and overseeing their performance.

How much do Accounting Clerks earn per year?

Accounting Clerks typically earn between $21,500 and $48,500, and their median annual salary is approximately $38,217.

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