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Property Manager Job Description Template

Job Description Template

Property Manager Description Template

June 22, 2021

Property Manager Showing A Property To A Young Couple

The first step in locating and recruiting the best talent is to write a great job posting. To assist you in writing a good job description, we created a Free Property Manager Job Description Template.

We make the hiring process easier for you by providing a template to upload to our website using our VIVAHR software to make the whole process easier.

In addition, this property manager job description can aid in the creation of a job application that will attract qualified candidates.

Please feel free to make changes to this job description to meet your specific needs.

Ready? Let’s go! 🚀

What is a Property Manager?

A Property Manager is a professional responsible for overseeing the day-to-day operations of residential, commercial, or industrial properties on behalf of property owners. From a hiring perspective, a Property Manager plays a critical role in maintaining the property’s value and ensuring tenant satisfaction. Their duties typically include managing leases, collecting rent, addressing maintenance and repair needs, and ensuring compliance with legal and regulatory requirements.

They act as the primary point of contact for tenants, resolving concerns and fostering strong relationships. This role requires a combination of organizational skills, financial acumen, and excellent customer service to effectively manage property assets and maximize returns for owners.

Related Job Titles for Property Manager

The Top Property Manager Skills

Skill Why it's important
Organizational Skills

Property Managers handle multiple responsibilities, such as coordinating maintenance, managing leases, and ensuring rent collection. Strong organizational skills ensure that these tasks are completed efficiently, minimizing disruptions for tenants and property owners.
Communication Skills

Property Managers serve as the primary point of contact for tenants, owners, and contractors. Clear and effective communication is essential for resolving issues, negotiating leases, and providing updates to stakeholders, fostering trust and satisfaction.
Problem-Solving Skills

Properties often face unexpected challenges, such as repair emergencies or tenant disputes. A Property Manager with strong problem-solving skills can address these issues swiftly and effectively, maintaining smooth operations and tenant satisfaction.
Financial Management Skills

Managing budgets, collecting rent, and overseeing property expenses require financial acumen. This skill ensures the property remains profitable while maintaining transparency and accountability with property owners.
Knowledge of Laws and Regulations

Property Managers must be well-versed in landlord-tenant laws, zoning regulations, and safety standards. This knowledge helps them ensure legal compliance, avoid costly penalties, and protect the interests of both owners and tenants.

Property Manager Job Description Template (Free)

Are you a detail-oriented professional with a passion for real estate and excellent organizational skills? We are seeking a dedicated Property Manager to join our dynamic team. As a Property Manager, you will be responsible for overseeing the daily operations of our residential and commercial properties, ensuring they are well-maintained, profitable, and compliant with all regulations.

In this role, you will interact with tenants, coordinate maintenance and repairs, manage budgets, and ensure a high level of customer satisfaction. If you thrive in a fast-paced environment and have a knack for solving problems and managing multiple tasks efficiently, we would love to meet you. Join us and play a key role in maintaining the value and appeal of our property portfolio.

Property Manager Duties & Responsibilities:

  • Oversee the daily operations of residential, commercial, or industrial properties.
  • Manage tenant relations, including lease agreements, renewals, and addressing complaints or concerns.
  • Collect rent, track payments, and address late or missed payments according to company policies.
  • Coordinate maintenance and repair activities, ensuring timely resolution of issues.
  • Conduct property inspections to ensure safety, cleanliness, and compliance with regulations.
  • Develop and manage property budgets, monitoring expenses and optimizing profitability.
  • Market vacant properties and coordinate tenant screenings to maintain occupancy rates.
  • Ensure compliance with local, state, and federal property regulations and landlord-tenant laws.
  • Maintain accurate records of property operations, including lease agreements, maintenance logs, and financial reports.
  • Collaborate with contractors, vendors, and service providers to maintain property standards.

Property Manager Requirements:

  • Bachelor’s degree in business administration, real estate, or a related field preferred.
  • Proven experience in property management or a similar role.
  • Strong knowledge of property management principles, landlord-tenant laws, and leasing practices.
  • Excellent communication and interpersonal skills for managing tenant and owner relationships.
  • Proficiency in property management software and basic financial tools.
  • Exceptional organizational skills and the ability to manage multiple properties or tasks simultaneously.
  • Problem-solving abilities to address tenant concerns and maintenance issues effectively.
  • Financial acumen, including budgeting, rent collection, and expense tracking.
  • Familiarity with marketing techniques for attracting tenants and maintaining occupancy rates.
  • Ability to handle emergency situations and respond promptly to property-related concerns.

Accounting Specialist Interview Questrions

Sample Interview Questions for a Property Manager

The best way to find an ideal candidate for a job is to ask them questions that will allow you to gauge their ability and determine whether they are looking for a position that will push them in the right direction.

In addition, an interview gives employers the chance to establish whether the candidate has the skills needed for the position, use these sample interview questions for a Property Manager.

Personal
  1. What motivated you to pursue a career in property management?
  2. How do you prioritize work-life balance in a role that often requires flexibility?
  3. Can you share an experience that demonstrates your passion for managing properties?
Human Resources
  1. How have you handled disputes between tenants in the past?
  2. Can you describe your approach to building strong relationships with tenants and property owners?
  3. What strategies do you use to resolve conflicts among team members or contractors?
Management
  1. How do you manage your time when overseeing multiple properties simultaneously?
  2. Can you provide an example of how you successfully turned around a poorly performing property?
  3. How do you handle situations where property maintenance conflicts with tenant satisfaction?
Technical Skills and Knowledge
  1. How do you ensure compliance with local property laws and regulations?
  2. What steps do you take to develop and manage a property’s budget effectively?
  3. How familiar are you with property management software, and which tools have you used?

What are the Educational Requirements for a Property Manager?

The educational requirements for a Property Manager often include a bachelor’s degree in business administration, real estate, finance, or a related field, as this background provides essential knowledge in management, financial planning, and legal compliance. While a degree is preferred, relevant experience in property management or real estate can sometimes substitute for formal education.

Certifications such as the Certified Property Manager (CPM) or Accredited Residential Manager (ARM) are highly valued, as they demonstrate a candidate’s expertise in property management practices and their commitment to professional development. Employers may also look for familiarity with landlord-tenant laws and local property regulations.

How Much to Pay a Property Manager when Hiring

Property Managers earn between $28,000 and $83,500 per year.

Their median annual salary is $58,335.

Hourly rates go from $13 to $40.

The median hourly rate is $28.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $13 $21 $28 $33 $40
Annual Wage $28,000 $44,000 $58,335 $68,000 $83,500

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Frequently Asked Questions about Property Manager

 

What qualifications are necessary for a Property Manager position?

Qualifications typically include a bachelor’s degree, while not always mandatory, a bachelor’s degree in a relevant field like Business Administration, Real Estate, or Property Management can be advantageous.

It demonstrates a broader understanding of business principles and property management practices.

What are the primary responsibilities of a Property Manager?

Responsibilities include developing and managing budgets for the properties they oversee and ensuring financial viability.

Property managers are responsible for collecting rent payments from tenants on time and handling any late rent issues.

Maintaining the property in good condition is crucial. Property managers schedule regular maintenance and coordinate repairs when necessary.

How does a Property Manager stay up-to-date on relevant laws and regulations?

Joining professional organizations like the National Apartment Association (NAA) provides access to resources, educational courses, and updates on legal changes.

Local and state government websites often have dedicated sections outlining landlord-tenant laws and regulations.

Property managers can continue education and many states require property managers to complete continuing education courses, some of which may cover legal updates.

They can consult with legal professionals, and by consulting with a lawyer specializing in landlord-tenant law can offer specific guidance on complex situations.

How can a Property Manager contribute to the organization’s goals?

By increasing revenue and profitability, Property Managers can achieve this by maximizing rental income through efficient vacancy filling, minimizing tenant turnover, and controlling operating costs through smart budgeting and vendor management.

A Property Manager can improve asset value, effective property management practices like preventive maintenance, tenant screening, and addressing issues promptly help preserve the property’s condition, ultimately increasing its value.

Similar Job Descriptions as Property Manager

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