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Estate Manager Job Description Template

Job Description Template

Estate Manager Job Description Template

October 17, 2023

Estate Manager Job Description Template

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What is an Estate Manager?

Estate Managers are responsible for managing and supervising the daily activities and operations of a private estate and the surrounding ground.

They can be responsible for several buildings or lands at the same time and their job is to ensure all operations run smoothly and efficiently, such as security, landscaping, maintenance, repairs, renovations, etc.

Estate Managers discuss estate requirements and plans with tenants, monitor and manage the estate’s budgets, perform administrative and legal tasks, update estate records and databases, and keep track of rentals and leases.

Related Job Titles for Estate Manager

The Top Estate Manager Skills

Skill Why it's important
Property Management Property management involves a lot of aspects that are fundamental for Estate Managers. They must understand estate management principles and maintenance of the property in order to sustain its security, functionality, and value. This skill helps them perform regular inspections and ensure that the estate is in optimal condition.
Communication Strong and effective communication skills help Estate Managers build and maintain positive relationships with tenants, contractors, and estate employees, convey important information, and provide explanations. Communication also helps them address and resolve residential issues and negotiate effectively with both contractors and property owners.
Time Management Estate Managers should manage their time effectively in order to juggle multiple tasks and responsibilities during the day. Excellent time management skills are important for meeting deadlines, prioritizing work, enhancing productivity, and reducing stress. This skill also helps them complete more work with less time involved.
Technical Knowledge Technical knowledge may be crucial for Estate Managers since it involves an understanding of HVAC, electrical, and plumbing systems, and property security. This knowledge helps Estate Managers oversee the maintenance of the estate and troubleshoot issues more effectively. Technical knowledge also helps them make informed decisions about repairs and maintenance.
Problem-Solving Having strong problem-solving skills is crucial for Estate Managers because they work in dynamic environments and have to adapt to challenges and various circumstances. Skilled problem-solvers are able to face and overcome unexpected situations, and analyze and resolve them, ensuring the estate’s smooth operation and resilience.

Estate Manager Job Description Template (Free)

We are looking for an Estate Manager to help us take care of private estates. As an Estate Manager, your fundamental job will be to manage the daily operations of the estate, such as scheduling, maintenance, repairs, security, etc. You will meet with owners to discuss the estate’s requirements, perform administrative and legal tasks, hire and negotiate with contractors and other estate employees, and prepare the estate’s budget.

In addition, you will be responsible for supervising estate employees, such as gardeners and butlers, ensuring the proper maintenance and functionality of the estate, planning the estate’s finances and projects, and managing the estate’s records and databases.

The ideal candidate for this role should possess outstanding communication, property management, technical knowledge, problem-solving, and time management.

Estate Manager Duties & Responsibilities:

  • Manage daily operations of the estate, including staff schedules, security, repairs, maintenance, renovations, etc
  • Meet with owners to discuss estate requirements and projects
  • Perform and manage administrative tasks, such as submitting insurance claims, filling legal documents, preparing invoices, etc
  • Monitor and prepare estate budgets
  • Supervise and evaluate estate employees, such as gardeners, butlers, chefs, farmhands, etc
  • Ensure the estate is maintained properly and that practical equipment runs smoothly
  • Act as a primary point of contact between owners, staff, and contractors
  • Plan and carry out finances for estate projects
  • Manage and update estate records, databases, and financial information
  • Keep track of rentals, leases, and agreements
  • Promote and maintain positive relationships with owners and estate employees
  • Hire and negotiate with contractors on behalf of property owners
  • Monitor compliance with estate codes and rules

Estate Manager Requirements:

  • Bachelor’s degree in property management, real estate, business administration, hotel management, or a related field
  • Proven working experience in property management, project management, real estate, or a similar role
  • Excellent coordination of property management activities, such as finance, maintenance, budgeting, housekeeping, etc
  • In-depth knowledge of groundskeeping and estate operations
  • Solid knowledge of estate laws and procedures
  • Outstanding communication and leadership abilities
  • Problem-solving skills
  • Exquisite time management and organizational skills

Accounting Specialist Interview Questrions

Sample Interview Questions for an Estate Manager

Once you gather up all the received applications, you can use these sample interview questions for the Estate Manager.

  1. How would you describe your personality in 5 words?
  2. Have you always wanted to work in estate management?
  3. What activities or hobbies do you enjoy when you’re not working?
Human Resources
  1. What can you tell us about your previous working experience in estate management?
  2. Why did you choose this company to apply for this position?
  3. Based on your previous experience and knowledge, what would be your ideal salary?
  1. In your opinion, what are the most important aspects of effective property management?
  2. How do you manage the finances and budgeting of the estate?
  3. What are your strategies for maintaining positive and professional communication with property owners and staff?
Technical Skills and Knowledge
  1. How do you ensure HVAC and other systems are well-maintained and efficient?
  2. What is your experience with managing and overseeing security systems in an estate?
  3. How do you stay updated on the latest estate codes, regulations, laws, and security procedures?

What are the Educational Requirements for an Estate Manager?

Estate Managers commonly have a combination of practical experience and education for this role.

They typically possess a degree related to real estate, property management, hotel management, business administration, or a similar field.

Certifications or specialized training can also be beneficial for Estate Managers, such as the Certified Property Manager (CPM).

Additionally, Estate Managers usually gain practical experience in the field related to real estate, project management, and hospitality.

How Much to Pay an Estate Manager when Hiring

Estate Managers earn between $24,000 and $165,000 per year.

Their median annual salary is $112,735.

Hourly rates range from $12 to $79.

The median hourly rate is $54.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $12 $36 $54 $68 $79
Annual Wage $24,000 $75,000 $112,735 $141,500 $165,000

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Frequently Asked Questions about Estate Manager


What do Estate Managers do?

Estate Managers are responsible for managing the daily operations and activities of private estates, overseeing staff members, security, maintenance, renovations, and repairs.

They perform administrative tasks and manage budgets and finances.

What skills should Estate Managers have?

Estate Managers should have exceptional communication, leadership, management, organizational, and problem-solving skills.

What is the difference between a Property Manager and an Estate Manager?

Both Property Managers and Estate Managers are responsible for managing and and overseeing particular residences and estates, but a Property Manager is more focused on making the property attractive to tenants and managing their leasing agreements while an Estate Manager focuses on the general maintenance, budgeting, and construction.

Who do Estate Managers work with?

Estate Managers usually work with estate owners, staff members, such as gardeners, landscapers, and chefs, contractors, etc.

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