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Assistant Property Manager Job Description Template
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Assistant Property Manager Job Description Template

Job Description Template

Assistant Property Manager Job Description Template

August 10, 2022

Assistant Property Manager Job Description Template

Your perfect new team member is just waiting around the corner to be hired! Start your hiring process with the right resources that will help you attract desirable individuals for your business. The article in front of you is our FREE Assistant Property Manager Job Description Template which contains all the essential details for this position.

It is completely customizable and you can easily change it so that it matches your special requirements and standards.

Our hiring software, VIVAHR Software, provides you with plenty of other options, tools, and features that will help you lead, grow, and improve your business like a professional.

Check it out and good luck! 🙂

What is an Assistant Property Manager?

Assistant Property Managers typically work for a real estate or property management company.

They are responsible for assisting Property Managers in coordinating and monitoring operations and conditions on a real estate property.

They tend to the tenants’ needs and arrange building maintenance, landscaping, and other administrative tasks.

Assistant Property Managers also ensure tenants pay their rents on time and adhere to lease agreements.

They provide direct assistance to tenants regarding any property-related issues.

Related Job Titles for Assistant Property Manager

The Top Assistant Property Manager Skills

Skill Why it's important
Communication Just like in probably any other job position, Assistant Property Managers must have amazing communication skills. They interact with tenants, potential clients, superiors, and professional services daily. Through effective and accurate communication, Assistant Property Managers are able to convey important information, explain problems, and maintain relationships.
Customer Service Similar to effective communication, exceptional customer service skills are crucial for Assistant Property Managers. Welcoming, greeting, and assisting future or existing tenants with a big smile is an enormous advantage in this profession. They should always make sure people feel comfortable and pleasant.
Organization and Time Management Successful Assistant Property Managers should be well-organized, meaning knowing their schedule, paperwork, and tasks for the day. Since Assistant Property Managers can be very busy, they should learn how to prioritize their duties and coordinate clients, services, and other responsibilities.
Problem-Solving The ability to identify and quickly resolve any problems and issues that may occur is a must for Assistant Property Managers. They can encounter various problems, from tenant conflicts to plumbing irregularities. No matter the situation, Assistant Property Managers should stay calm and provide the best and most effective solutions.
Computer Skills Assistant Property Managers must be proficient when it comes to different computer programs and software. They normally create and maintain various databases and spreadsheets to keep track of property information and tenant rents and agreements. Strong working knowledge of Microsoft Office and other operating programs is also beneficial.

Assistant Property Manager Job Description Template (Free)

We are hiring a qualified and motivated Assistant Property Manager into our team to support general activities at the property. In this position, you will assist the Property Manager in performing daily administrative and clerical duties. Your responsibilities include scheduling property viewings, meeting and interviewing potential tenants, inspecting property conditions, overseeing maintenance activities, and identifying, resolving, and reporting problems and issues to the Property Manager.

Your main purpose as an Assistant Property Manager is to provide an exquisite customer service experience to current and potential tenants by answering their questions and making them feel welcomed and comfortable. You will also collect and organize resident files, records, contracts, and payments. Our ideal candidate for this position has excellent communication, customer service, organization, problem-solving, and computer skills.

Duties & Responsibilities:

  • Assist Property Manager in daily operations and activities
  • Schedule and lead property viewings and conduct property tours
  • Meet and interview prospective clients
  • Build and maintain positive and professional relationships with tenants
  • Inspect property conditions and monitor maintenance activities
  • Communicate and procure professional services, such as plumbers, construction workers, and HVAC professionals
  • Identify and efficiently resolve tenants’ issues, conflicts, concerns, and complaints
  • Collect, maintain, organize, and update resident files and records
  • Design and distribute marketing and promotional materials to attract new clients
  • Provide timely assistance to tenants regarding property-related issues
  • Collect and manage budgets, accounts, contracts, payments, and tenant notices
  • Report problems and issues to the Property Manager
  • Ensure property compliance with relevant laws, standards, and regulations

Requirements:

  • High school diploma or a GED
  • Bachelor’s degree in business, real estate, management, or a similar field preferred
  • Prior working experience in property management or real estate
  • Familiarity with industry standards, laws, and regulations
  • Proficiency in Microsoft Office, databases, and spreadsheets
  • Strong communication and customer service skills
  • Excellent organization and time management
  • Problem-solving skills
  • Solid knowledge of regional and national real estate laws

Accounting Specialist Interview Questrions

Sample Interview Questions for an Assistant Property Manager

Once you gather up all the received applications, you can use these sample interview questions for Assistant Property Manager. With the help of these questions, you can narrow down your choices and select the best candidate for the job.

Personal
  1. How would you describe yourself in several words?
  2. Do you have a pet?
  3. Do you prefer living in a building or in a house?
Human Resources
  1. What characteristics make you stand out from other Assistant Property Managers?
  2. Why did you choose a career in real estate and property management?
  3. What measures did you take regarding your personal development?
Management
  1. How do you stay organized and focused during a busy period?
  2. Have you ever trained a new employee?
  3. Have you ever successfully resolved a conflict between residents? Tell us about that situation.
Technical Skills and Knowledge
  1. Do you have any experience working with property management software and programs?
  2. What information would you collect when interviewing a potential client?
  3. How would you deal with a resident who constantly breaks the rules around the property?

What are the Educational Requirements for an Assistant Property Manager?

A minimum educational requirement for Assistant Property Managers is a high school diploma or GED certificate.

However, some employers and companies require a Bachelor’s degree in real estate, business administration, management, or a similar role.

Additional licenses or certifications may be required depending on the state or sector.

Candidates should have experience in real estate, customer service, and business management.

How Much to Pay a Position when Hiring Assistant Property Manager

Assistant Property Managers typically earn between $22,000 and $56,000 per year.

Their median annual salary is around $41,497.

Hourly wages range from $11 and $27.

The median hourly pay is around $20.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $11 $16 $20 $22 $27
Annual Wage $22,000 $33,500 $41,497 $46,500 $56,000

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Frequently Asked Questions

What are the differences between an Assistant Property Manager and a Real Estate Agent?

Assistant Store Managers are responsible for the administrative and operational aspects of real estate. They coordinate and monitor activities on a particular property.

On the other hand, Real Estate Agents help clients buy and sell properties.

Who supervises the work of an Assistant Store Manager?

Assistant Store Managers are usually supervised by Property Managers. Property Managers ensure goals are met and all operations run efficiently and smoothly.

Where can Assistant Property Managers work?

Assistant Property Managers can work in property management companies, real estate companies, apartment complexes, or on independent property.

What skills should successful Assistant Property Managers have?

A successful Assistant Property Manager should have excellent communication, customer service, organization, problem-solving, and computer skills.

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