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Staffing Coordinator Job Description Template

Job Description Template

Staffing Coordinator Job Description Template

April 1, 2024

Staffing Coordinator Job Description Template

Crafting the perfect team kicks off with nailing the right job description, and guess what? Our Free Staffing Coordinator Job Description Template is the gem you’ve been searching for.

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What is a Staffing Coordinator?

A Staffing Coordinator takes on the crucial role of keeping an organization’s staffing needs in check.

They’re the go-tos for juggling schedules, making sure you’ve got just the right number of folks on board, managing time off requests, and sorting out any scheduling mix-ups.

Plus, in smaller teams where everyone wears a few hats, they might even jump into recruiting and welcoming new team members.

Related Job Titles for Staffing Coordinator

The Top Staffing Coordinator Skills

Skill Why it's important
Effective Communication The backbone of any Staffing Coordinator's role is the ability to communicate clearly and persuasively across all levels of an organization. This skill ensures that schedules, expectations, and any changes are conveyed efficiently, minimizing misunderstandings and fostering a positive work environment.
Problem-Solving Ability Given the unpredictable nature of scheduling and staffing, the capacity to quickly analyze situations and devise effective solutions is paramount. A Staffing Coordinator skilled in problem-solving can maintain the smooth operation of your workforce even when unforeseen challenges arise.
Organizational Skills Managing the complex logistics of staffing requires a keen attention to detail and exceptional organizational skills. A coordinator skilled in organizing can keep track of schedules, manage staffing requirements, and ensure compliance with employment laws, all of which contribute to the seamless functioning of your organization.
Interpersonal Skills Building rapport with employees and understanding their needs and preferences are crucial aspects of the Staffing Coordinator’s role. Excellent interpersonal skills facilitate effective conflict resolution, enhance team morale, and support the recruitment of individuals who are a good fit for your company culture.
Technological Proficiency In today’s digital age, the ability to utilize staffing software and other technological tools is indispensable. A tech-savvy Staffing Coordinator can streamline recruitment processes, maintain accurate employee records, and ensure a wider reach for job postings, thereby attracting top talent to your organization.

Staffing Coordinator Job Description Template (Free)

Are you someone who thrives in the dynamic world of workforce management? Do you have a knack for juggling schedules and ensuring that every shift is staffed with the right people at the right time? If so, we have an exciting opportunity for you to join our team as a Staffing Coordinator.

As a Staffing Coordinator at our organization, you will play a crucial role in ensuring smooth operations by managing staffing needs across various departments. Your attention to detail and excellent communication skills will be essential as you collaborate with managers to forecast staffing requirements, coordinate schedules, and address any staffing issues that may arise. Join us in making a difference every day as we work together to keep our workforce running like a well-oiled machine.

Staffing Coordinator Duties & Responsibilities:

  • Collaborate with department managers to assess staffing needs and create effective staffing schedules.
  • Maintain accurate records of employee availability, time-off requests, and scheduling preferences.
  • Monitor and adjust staffing levels to ensure adequate coverage during peak times and special events.
  • Coordinate with HR to onboard new employees, including conducting orientations and training sessions.
  • Respond promptly to staffing emergencies or last-minute scheduling changes.
  • Implement strategies to optimize employee utilization and minimize overtime costs.
  • Address staffing issues and conflicts in a timely and professional manner.
  • Continuously evaluate and improve staffing processes to enhance efficiency and employee satisfaction.

Staffing Coordinator Requirements:

  • Bachelor’s in HR, Business Administration, or similar.
  • Proven experience in staffing coordination, scheduling, and workforce management.
  • Strong organizational skills and attention to detail.
  • Proficiency in ATS and HR software.
  • Excellent communication and interpersonal skills.
  • Capable of thriving under pressure while managing multiple tasks simultaneously.
  • Proficiency in scheduling software or similar tools.
  • Knowledge of labor laws and regulations related to scheduling and staffing.

Accounting Specialist Interview Questrions

Sample Interview Questions for a Staffing Coordinator

Once you gather up all the received applications, you can use these sample interview questions for a Staffing Coordinator.

  1. Can you describe a time when you had to handle a difficult staffing situation? How did you approach it, and what was the outcome?
  2. How do you prioritize your workload when faced with multiple staffing requests or scheduling conflicts?
  3. What motivates you to work in a role that requires attention to detail and coordination?
Human Resources
  1. How do you ensure compliance with labor laws and company policies when scheduling employees?
  2. Can you discuss your experience with onboarding new employees and ensuring they have a smooth transition into their roles?
  3. How do you handle employee feedback or concerns regarding scheduling and staffing issues?
  1. How do you build and maintain effective relationships with department managers to ensure their staffing needs are met?
  2. Can you provide an example of a time when you had to make a staffing decision under pressure? How did you handle it?
  3. How do you approach delegating tasks or responsibilities to other team members in a staffing coordination role?
Technical Skills and Knowledge
  1. What scheduling software or tools have you used in previous roles, and how proficient are you with them?
  2. How do you stay updated on industry trends and best practices in staffing coordination and workforce management?
  3. Can you discuss your experience with analyzing staffing data and using it to inform decision-making and improve processes?

What are the Educational Requirements for a Staffing Coordinator?


Bachelor’s Degree: Most employers prefer candidates for Staffing Coordinator positions to have a bachelor’s degree in human resources, business administration, psychology, or a related field. A degree provides a foundation in key areas such as workforce management, organizational behavior, and employment law.

Relevant Coursework: While not always mandatory, coursework in subjects like human resource management, labor relations, organizational behavior, and project management can be beneficial for acquiring the necessary knowledge and skills for the role of a Staffing Coordinator.

Certifications: Although not always required, obtaining professional certifications in human resources can enhance a candidate’s credentials and demonstrate proficiency in staffing coordination. Examples include the Professional in Human Resources (PHR) or the Society for Human Resource Management Certified Professional (SHRM-CP) certifications.

How Much to Pay a Staffing Coordinator when Hiring

Staffing Coordinators earn between $23,040 and $55,000 per year.

Their median annual salary is $43,654.

Hourly rates go from $12 to $26.

The median hourly rate is $21.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $12 $18 $21 $23 $26
Annual Wage $23,040 $37,000 $43,654 $47,500 $55,000

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Frequently Asked Questions about Staffing Coordinator


What are the typical duties and responsibilities of a Staffing Coordinator?

A Staffing Coordinator is responsible for managing staffing needs within an organization, including creating and maintaining employee schedules, coordinating with department managers to ensure adequate coverage, handling time-off requests, and addressing staffing issues as they arise.

What qualifications are essential for a successful Staffing Coordinator?

Essential qualifications for a Staffing Coordinator include a bachelor’s degree in human resources or a related field, strong organizational and communication skills, proficiency in scheduling software, knowledge of labor laws and regulations, and the ability to handle multiple tasks under pressure.

How does a Staffing Coordinator contribute to the overall success of an organization?

A Staffing Coordinator plays a crucial role in ensuring the smooth operation of a business by ensuring that staffing needs are met efficiently and effectively.

By coordinating schedules, optimizing employee utilization, and addressing staffing issues promptly, they help to minimize disruptions and maintain productivity levels.

What challenges might a Staffing Coordinator face in their role, and how can they overcome them?

Challenges faced by Staffing Coordinators may include balancing competing priorities, managing unexpected staffing changes, and addressing employee scheduling conflicts.

They can overcome these challenges by implementing efficient scheduling processes, fostering open communication with employees and managers, and staying updated on relevant labor laws and regulations.

How can I efficiently hire a Staffing Coordinator for my company?

Hiring a Staffing Coordinator for your company just got easier with the right tools and resources! An awesome choice is to use an Applicant Tracking System like VIVAHR.

Our ATS makes the hiring process a breeze by letting you create and share job ads across over 50 job boards in minutes.

Plus, with cool features like automated candidate screening, interview scheduling, and a central spot to manage all your applicants, VIVAHR is your go-to for attracting, managing, and hiring the best talent for the Staffing Coordinator role without any hassle.

Schedule your 1:1 demo and our hiring pros will help you find your next hire quickly! ⭐

Similar Job Descriptions as Staffing Coordinator

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