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Editorial Assistant Job Description Template

Job Description Template

Editorial Assistant Job Description Template

October 28, 2022

Editorial Assistant Job Description Template

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What is an Editorial Assistant?

Editorial Assistants are essential employees in the publishing industry.

They ensure everything runs smoothly regarding a publishing company’s activities and processes.

Editorial Assistants are responsible for supporting the editorial team through the editorial and publishing process.

They perform administrative duties, plan and manage publication schedules, coordinate with other departments to ensure the meeting of deadlines, review and proofread articles and other materials before publication, and conduct research for images and fact-checking.

Related Job Titles for Editorial Assistant

The Top Editorial Assistant Skills

Skill Why it's important
Communication Editorial Assistants must have great communication skills. They communicate with many people on a regular basis, such as editors, agents, writers, and other staff members. Communication helps them liaise and collaborate with other departments to ensure productivity in the workplace, as well as to build relationships with writers and other clients.
Organization Effective organization skills are essential for Editorial Assistants. Being well-organized helps them keep track of and maintain multiple files, databases, and reports. This skill is also helpful because it allows Editorial Assistants to stick to deadlines and ensure the completeness of activities and tasks on time.
Research Research is another important skill for Editorial Assistants. They can be responsible for verifying the facts, finding information about the topic, or images for a story. This is where strong research skills come in handy. Editorial Assistants should also be familiar with different research areas, such as social media, databases, search engines, etc.
Attention To Detail Attention to detail is a skill that proves Editorial Assistants are able to perform their job precisely and professionally. Close attention to detail helps them make sure they are sending the correct version further in the publishing process. Furthermore, this skill helps them deal with documents, databases, and other files accurately.
Proofreading Editorial Assistants commonly check the written material before publishing it on several levels. They must have diligent proofreading skills to ensure articles, stories, and other contents are free of grammatical and spelling mistakes. Excellent proofreading skills can highly improve their performance, professionalism, and clarity.

Editorial Assistant Job Description Template (Free)

Our publishing company is looking for a meticulous and organized Editorial Assistant. In this position, you will have a wide range of responsibilities, such as implementing and managing publication schedules, coordinating with other departments to ensure smooth execution of operations and meeting deadlines, and assisting with the preparation of articles, stories, interviews, and other material. You will also be in charge of administrative tasks, including answering the phone and scheduling meetings and events.

Your goal as an Editorial Assistant will be to support the editorial team with all aspects of editorial and publishing processes. You will also develop and maintain a detailed database of publications, conduct research, and proofread material prior to publication.

In order to be successful as an Editorial Assistant, you should have outstanding communication, organization, attention to detail, research, and proofreading skills.

Editorial Assistant Duties & Responsibilities:

  • Plan, implement, and manage publication schedules
  • Discuss editorial and publication processes with writers and agents
  • Coordinate with other departments to ensure the meeting of deadlines and smooth publication processes
  • Perform administrative tasks, such as answering the phone, scheduling meetings and events, replying to emails, etc
  • Check layouts and designs for publication covers
  • Assist in the preparation of articles, stories, interviews, and other content
  • Review and proofread content for grammatical and spelling mistakes before publication
  • Assist in planning and organizing events, such as book launches, promotions, exhibitions, etc
  • Maintain a detailed database of publications, story ideas, pitches, and other content-related materials
  • Conduct research for fact-checking, information about the topic, and images suitable for publications

Editorial Assistant Requirements:

  • Bachelor’s degree in English, journalism, communications, media studies, or other related fields
  • Completion of proofreading or editing course is an advantage
  • Prior working experience in similar roles
  • Familiarity with publishing processes and best practices
  • Exceptional written and verbal communication skills
  • In-depth research skills
  • Ability to effectively proofread written material
  • Basic marketing and social media knowledge
  • Organization and time management
  • Strong attention to detail

Accounting Specialist Interview Questrions

Sample Interview Questions for an Editorial Assistant

Once you gather up all the received applications, you can use these sample interview questions for Editorial Assistant.

Personal
  1. Could you tell us briefly about yourself?
  2. What is one habit you have that you would like to change?
  3. Do you have a favorite magazine?
Human Resources
  1. Can you tell us a little more about your previous work experience?
  2. In what area of publishing do you see yourself as a successful employee?
  3. Why should we hire you and not someone else who has the same qualifications?
Management
  1. What does your regular working day look like?
  2. Do you think you will be able to handle multiple projects and strict deadlines all at once?
  3. Do you have experience in event planning?
Technical Skills and Knowledge
  1. What is your experience with proofreading and design?
  2. Are you familiar with any publishing or database software?
  3. What sources do you use when fact-checking and researching relevant information about some topic?

What are the Educational Requirements for an Editorial Assistant?

In order to pursue a career in publishing, candidates for this position would need a Bachelor’s degree in English, journalism, communication, media studies, or other relevant fields.

Even though additional certification or training is not essential, some candidates still choose to complete a proofreading or editing course to gain more specific skills and knowledge of the field.

Most employees prefer candidates with previous working experience in publishing.

Still, candidates typically receive on-the-job training to learn about job specifications, computer or software programs used, and other necessary information.

How Much to Pay an Editorial Assistant when Hiring

Editorial Assistants earn between $21,000 and $54,000 per year.

The median salary is around $38,869.

Hourly rates range from $10 to $26.

The median hourly rate is $19.

Percentile 10% 25% 50%
(Median)
75% 90%
Hourly Wage $10 $15 $19 $21 $26
Annual Wage $21,000 $31,000 $38,869 $44,500 $54,000

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Frequently Asked Questions about Editorial Assistant

 

What is an Editorial Assistant?

Editorial Assistants are professionals responsible for ensuring the smooth and efficient execution of publishing processes with a publishing company.

They implement and manage publication schedules, coordinate with other departments, assist in the preparation of articles, stories, and other content, perform administrative duties, and conduct research.

Where do Editorial Assistants work?

Editorial Assistants can pursue careers in a variety of settings, such as:

Who do Editorial Assistants work with?

Editorial Assistants work with many different people in their workplace, such as Editors, Publishers, Managing Editors, writers, and other members of various departments in the company.

What skills make a successful Editorial Assistant?

A successful Editorial Assistant must have excellent communication, organization, proofreading, attention to detail, and research skills.

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