Director of Administration Job Description Template

The key to every successful business is a team of true professionals, including a Director of Administration. If you want to hire the most suitable candidate for this position, you should check out this FREE Director of Administration Job Description Template.

We carefully selected the most essential skills, responsibilities, and requirements of a Director of Administration to help you attract candidates that can best fit into your business frame.

You can easily turn this template into an engaging job offer by customizing it as you wish.

If your business requires certain standards and criteria, feel free to incorporate them to let prospective candidates know how to become a part of your team!

In the end, the process wouldn’t be complete without VIVAHR Software!

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What is a Director of Administration?

Directors of Administration hold senior roles in companies and organizations.

Their job is to oversee and coordinate administrative functions and activities within the company’s departments, such as HR, accounting, financial, sales, etc.

They ensure all employees and departments have adequate resources and supplies to perform their duties, improve business performance by implementing effective changes, manage financial assets and liabilities, and develop the company’s policies and procedures.

The Top Director of Administration Skills

Skill	Why it's important
Leadership	Leadership is a crucial skill for Directors of Administrators because it helps them guide and drive employees toward mutual goals. Directors of Administrators should demonstrate their leadership through motivation, encouragement, and confidence in the workplace. Leadership also helps them delegate tasks to employees and successfully lead activities and operations.
Communication	Directors of Administration use communication to establish professional relationships with employees, vendors, superiors, and other individuals. They must be able to convey information, expectations, and instructions clearly and concisely. Also, through communication, they are able to understand the needs of others and build trust.
Organization	Directors of Administration must have exceptional organizational skills since they can have a lot on their plate. Organization helps them prioritize duties, delegate tasks to employees, and keep track of their responsibilities. Also, organization is important for keeping the workspace organized and keeping track of multiple reports, files, and other documentation.
Problem-Solving	Directors of Administration use problem-solving in various aspects of their job. They must be able to identify issues related to the company’s operations and activities and introduce speedy and effective solutions. Additionally, problem-solving helps them resolve conflicts between employees, safety concerns, and other work-related issues.
Budget Management	Budget management skills are crucial for Directors of Administration because they must handle the company’s finances and establish strategies to reduce costs and expenses. Budget management means Directors of Administration must be good with numbers and calculations, as well as with the preparation and maintenance of financial documentation.

Director of Administration Job Description Template (Free)

We are looking for a qualified individual to join our company as a Director of Administration. In this position, you will be primarily responsible for leading and supervising administrative activities and operations across the company’s departments. You will ensure efficient workflow within departments, manage HR functions, such as hiring and training new employees, manage financial assets and liabilities, develop budgets, and prepare financial reports and documents.

In addition, you will be responsible for delegating tasks to team members, evaluating their performance, and ensuring they have adequate resources and supplies to perform their duties well. You will also liaise and negotiate with vendors and partners and develop the company’s policies and procedures.

If you want to be successful as a Director of Administration, you should have excellent communication, leadership, problem-solving, organizational, and budget management skills.

Director of Administration Duties & Responsibilities:

Supervise administrative functions and operations within the company’s departments
Coordinate administrative activities between departments to ensure efficient workflow
Manage the company’s HR functions, such as hiring new employees, developing training programs, and administering benefits programs
Manage financial assets and liabilities, develop budgets, and set financial goals
Supervise administrative staff and evaluate their performance
Provide departments and employees with adequate resources and supplies to perform their duties well
Negotiate contract terms and agreements with vendors and partners
Develop and implement the company’s policies and procedures and ensure they are followed
Improve management systems to make the business run more efficiently
Prepare and maintain employee records, financial reports, and other documents
Act as a liaison between employees and upper management

Director of Administration Requirements:

Bachelor’s degree in business, business administration, facility management, human resources, or a related field
A Master’s degree is an advantage
Certified Facility Manager (CFM) or Facility Management Professional (FMP)
Minimum 3 years of professional experience in administration
Strong knowledge of using finance and accounting computer programs and software
Experience with hiring, training, and supervising employees
Excellent communication and negotiation skills
Exceptional leadership and motivation
Effective problem-solving
Great organization

Sample Interview Questions for a Director of Administration

Once you gather up all the received applications, you can use these sample interview questions for Director of Administration.

Personal

How would you describe your character?
What were your favorite subjects at school?
How do you typically spend your free time?

Human Resources

Could you tell us more about your previous working experience in administration?
What makes you qualified for this position among other applicants?
What is your preferred salary range?

Management

What is your daily routine as a Director of Administration?
Have you ever had to resolve a conflict between employees? How did you handle it?
How do you maintain organization at the workplace?

Technical Skills and Knowledge

What are your methods for keeping the confidentiality of documents?
What administrative areas are you most experienced with?
Could you describe your experience with developing administrative policies?

What are the Educational Requirements for a Director of Administration?

A minimum educational requirement for Directors of Administration is a Bachelor’s degree in business, business administration, finance, accounting, economics, or a related area.

A Master’s degree, even though not required, can be a valuable complement for candidates who want to further develop their skills and administrative knowledge.

Another way that candidates can prove their competency is by completing professional certification programs.

Certified Facility Manager (CFM) and Facility Management Professional (FMP) are the most common designations.

How Much to Pay a Director of Administration when Hiring

Directors of Administration earn between $23,500 and $122,000 per year.

The median annual salary is $74,704.

Hourly rates range from $12 to $59.

The median hourly rate is $36.

Percentile	10%	25%	50% (Median)	75%	90%
Hourly Wage	$12	$17	$36	$54	$59
Annual Wage	$23,500	$35,000	$74,704	$111,500	$122,000

Frequently Asked Questions about Director of Administration

What do Directors of Administration do?

Directors of Administration are senior-level employees in companies or organizations.

They are responsible for monitoring and supervising administrative operations across departments.

They coordinate and evaluate administrative staff, develop the company’s administrative policies, manage financial assets and budgets, and hire and train new employees.

Who do Directors of Administration report to?

Directors of Administration typically report to executives and other company leaders.

Most commonly, they report directly to the company’s President or CEO.

What are other names for Directors of Administration?

Directors of Administration can also be known as Administrative Directors, Chief Administrative Officers, or Operations and Administration Directors.

What skills are necessary for Directors of Administration?

Directors of Administration must have exceptional communication, leadership, organizational, negotiation, problem-solving, and budget management skills.

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Job Description Template

What is a Director of Administration?

Related Job Titles for Director of Administration

The Top Director of Administration Skills

Director of Administration Job Description Template (Free)

Director of Administration Duties & Responsibilities:

Director of Administration Requirements:

Sample Interview Questions for a Director of Administration

Personal

Human Resources

Management

Technical Skills and Knowledge

What are the Educational Requirements for a Director of Administration?

How Much to Pay a Director of Administration when Hiring

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Frequently Asked Questions about Director of Administration

What do Directors of Administration do?

Who do Directors of Administration report to?

What are other names for Directors of Administration?

What skills are necessary for Directors of Administration?

Similar Job Descriptions as Director of Administration

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