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Assistant Project Manager Job Description Template
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Assistant Project Manager Job Description Template

Job Description Template

Assistant Project Manager Job Description Template

November 16, 2022

Assistant Project Manager Job Description Template

When you are a business owner, you strive for the best candidates for your business. Let’s discover more details about the Assistant Project Manager job role through this FREE Assistant Project Manager Job Description Template.

We can help you achieve that goal by providing you with resources and assistance during your hiring process!

This template is entirely customizable, allowing you to modify it as you wish and turn it into an engaging job offer for prospective candidates!

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What is an Assistant Project Manager?

Assistant Project Managers are professionals who assist Project Managers in planning, coordinating, and executing various projects within the company.

They can manage some aspects of the project on their own, but mainly they serve as primary assistance to senior managers.

They manage and supervise project team members, delegate tasks, and perform administrative duties, such as scheduling meetings, issuing invoices, preparing estimates and expenses, etc.

They are responsible for liaising and collaborating with shareholders and other departments regarding project goals, expenses, and needs.

Also, Assistant Project Managers ensure projects meet client expectations, as well as they are completed on time and within budget.

Related Job Titles for Assistant Project Manager

The Top Assistant Project Manager Skills

Skill Why it's important
Communication Assistant Project Managers are commonly the first point of contact for clients, team members, stakeholders, and other people. They must effectively convey information and details about the project and give instructions to team members. Communication helps them solve problems, answer questions, and build trusting relationships with people involved in projects.
Project Planning Project planning refers to the Assistant Project Managers’ skills to efficiently plan and execute a particular project along with Project Managers. They can also be independently responsible for some aspects of the project, which makes this skill more valuable and helpful.
Leadership Even though Assistant Project Managers are not fully responsible for managing projects, they still have to demonstrate some leadership abilities. Leadership skills help them oversee other team members, ensure productivity, and delegate tasks. They also help them motivate and encourage team members toward project goals.
Problem-Solving Strong problem-solving abilities help Assistant Project Managers stay on track and keep the project activities going without delays of bigger issues. They must identify or predict problems or mistakes that may arise during the project and think of a solution before consequences occur.
Organization Organization is another crucial skill for Assistant Project Managers. They need to keep track of multiple schedules, activities, deadlines, and other project information in order to ensure proper and timely execution. They are also responsible for managing the financial and administrative aspects of a project, where a great organization will come in handy.

Assistant Project Manager Job Description Template (Free)

Our company is looking for a goal-oriented and motivated Assistant Project Manager to join our ranks. You will work directly with a Project Manager on supporting and overseeing the execution and development of various projects within the company. Our primary duties will be to liaise and collaborate with shareholders and other departments regarding the project details and goals, monitor and delegate tasks to project team members, and oversee project schedules, deadlines, and budgets.

As an Assistant Project Manager, you will also be in charge of administrative duties, such as preparing invoices, financial and progress reports, and scheduling meetings. Also, you will conduct research to gather information and details about the project and complete any additional tasks assigned by the Project Manager.

Finally, our ideal candidate for this position should have exceptional communication, organization, leadership, problem-solving, and project management skills.

Assistant Project Manager Duties & Responsibilities:

  • Assist Project Manager in planning and executing projects within the company
  • Help create and carry out projects
  • Manage and supervise project team members
  • Perform administrative duties, such as scheduling meetings and preparing invoices, reports, expenses, and estimates
  • Liaise and collaborate with shareholders and other departments regarding project details, goals, and needs
  • Conduct research for project information
  • Motivate team members and delegate tasks
  • Oversee project goals and ensure timely execution of project activities
  • Keep track of project success and development
  • Ensure projects are completed within budget and meet client expectations and needs
  • Manage and update project reports, feedback, and costs
  • Complete any additional tasks assigned by the Project Manager

Assistant Project Manager Requirements:

  • Bachelor’s degree in management, business management, or other similar degrees
  • Advanced Project Management Certification (APMC) or Certified Project Manager (CPM)
  • Previous working experience as an Assistant Project Manager or related positions
  • MS Office and project management software skills
  • Ability to effectively collaborate and monitor project execution and development
  • Exceptional communication and leadership skills
  • Excellent organization and time management
  • Problem-solving

Accounting Specialist Interview Questrions

Sample Interview Questions for an Assistant Project Manager

Once you gather up all the received applications, you can use these sample interview questions for Assistant Project Manager.

Personal
  1. Tell us a little bit more about yourself.
  2. What did you want to study when you were a kid?
  3. If you weren’t an Assistant Project Manager, what would you be?
Human Resources
  1. What abilities do you possess that make you qualified for this position?
  2. Do you aspire to get promoted to a Project Manager in the future?
  3. What do you know about our company and activities so far?
Management
  1. Could you describe your managerial style in short?
  2. What was the biggest project you worked on and how did you contribute to it?
  3. How would you handle a conflict between two members of your team?
Technical Skills and Knowledge
  1. What is your experience with budget management?
  2. When starting a new project, what is your process of prioritizing activities and delegating tasks?
  3. How do you know if a project you’re working on was successful?

What are the Educational Requirements for an Assistant Project Manager?

The most common educational path for Assistant Project Managers is a Bachelor’s degree in management or business management.

There are valuable certifications that employers typically look for in candidates, such as Advanced Project Management Certification (APMC) and Certified Project Manager (CPM).

Prior working experience is highly desirable for the role of Assistant Project Manager.

Prospective candidates should have demonstrable experience managing staff and handling schedules and budgets.

How Much to Pay an Assistant Project Manager when Hiring

Assistant Project Managers earn between $26,500 and $81,500 annually.

Their median annual salary is $56,317.

Hourly wages range from $13 and $39.

The median hourly wage is $27.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $13 $20 $27 $32 $39
Annual Wage $26,500 $42,500 $56,317 $67,500 $81,500

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Frequently Asked Questions about Assistant Project Manager

 

What do Assistant Project Managers do?

Assistant Project Managers assist Project Managers in planning and developing various projects within the company.

They oversee project team members, delegate tasks, schedule meetings, manage budgets and expenses, and prepare project reports.

They also collaborate with shareholders and ensure projects run smoothly and productively.

What is the difference between an Assistant Project Manager and a Project Manager Assistant?

Unlike Assistant Project Manager, the role of a Project Manager Assistant is more administrative.

They don’t have any managerial or leadership responsibilities.

They schedule meetings, record meeting minutes, assist with project reports and documents, answer phone calls, etc.

Who do Assistant Project Managers work with?

Assistant Project Managers work directly with Project Managers on developing and executing company projects.

They also collaborate with shareholders, other company departments, project team members, and clients.

What skills should Assistant Project Managers have?

Assistant Project Managers should have outstanding communication, project management, leadership, collaboration, problem-solving, and organizational skills.

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