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Billing Specialist Job Description Template

Job Description Template

Billing Specialist Job Description Template

October 25, 2022

Billing Specialist Job Description Template

Have you already started looking for your new Billing Specialist? That is why we created this FREE Billing Specialist Job Description Template to lead you throughout this journey!

We will help you discover and hire the most suitable candidate for your business.

A detailed and comprehensive job description is the first thing you need for your hiring process.

What’s special about this template is that it is completely customizable, which allows you to adjust it so that it best fits your business’s requirements and standards!

Let’s move on with VIVAHR Software!

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What is a Billing Specialist?

Billing Specialists are professionals who mainly work in insurance companies, healthcare facilities, or any other organization or company that provides services and products.

They are responsible for handling and maintaining all the paperwork related to billing customers and clients for the products or services they receive.

They create and manage invoices and check calculations to ensure no errors in the billing process.

Billing Specialists may also be tasked with resolving any issues that may arise between clients and the business.

Related Job Titles for Billing Specialist

The Top Billing Specialist Skills

Skill Why it's important
Billing Billing is an elementary skill for Billing Specialists. This skill represents the process of tracking and recording payments. Billing Specialists use their billing abilities to ensure clients are paying for services correctly. Billing also requires a thorough understanding of different types of transactions and payment processes.
Mathematical Skills Mathematical skills are useful for Billing Specialists because they help them calculate and record financial data. Mathematical proficiency also comes in handy when Billing Specialists interpret and analyze complex financial data and enter data into computer systems. In the end, math skills ensure the accuracy of financial transactions.
Attention to Detail Attention to detail is a skill Billing Specialists use to ensure the accuracy of their work. This includes reviewing clients’ accounts, forms, and records and making sure they have all the necessary information. Billing Specialists also have to double-check their work to ensure all information and processes are correct.
Problem-Solving Billing Specialists use problem-solving skills when dealing with clients who have trouble with their accounts, invoices, or payment processes. Billing Specialists must identify and resolve clients’ issues and provide suitable solutions. Problem-solving skills are Billing Specialists’ ability to explain payment processes to clients and provide the necessary support.
Organization Organization is one of the most vital skills for Billing Specialists that helps them keep track of their work and tasks. Billing Specialists typically have plenty of documents, files, spreadsheets, and other materials they use daily. Having top-notch organizational skills helps these professionals complete their tasks timely and accurately.

Billing Specialist Job Description Template (Free)

We are hiring an experienced Billing Specialist to join our financial department. As a Billing Specialist, you will be responsible for issuing invoices and preparing billing statements for clients. You will also track, receive, and sort incoming payments, process payments by updating clients’ accounts, and manage and update accounts receivable databases. In addition, you will manage and update documents, files, and other materials, as well as enter data into the computer billing system.

In this position, you will also be responsible for monitoring the status of accounts and balances to identify inconsistencies and errors and provide solutions to problems. A part of your job will be to provide customer service to clients by helping them with payment processes and informing them about outstanding debts and deadlines.

If you have exceptional mathematical, problem-solving, organizational, and communication skills, along with strong attention to detail, you are the perfect candidate for us!

Duties & Responsibilities:

  • Prepare billing statements and issue invoices for clients
  • Inform clients about outstanding debts and deadlines
  • Track, receive, and sort incoming payments
  • Process payments for clients by updating their accounts
  • Monitor the status of accounts and balances to identify inconsistencies or errors
  • Provide solutions to discrepancies and problems
  • Write and maintain accurate and thorough reports on billing activities
  • Manage and update the accounts receivable database
  • Prepare, maintain, and update billing documentation and enter data into the company’s computer systems


  • Bachelor’s degree in accounting, finance, or business administration
  • Prior working experience as a Billing Specialist, Billing Analyst, or a similar position
  • Excellent knowledge of Microsoft Office and ERP Software
  • Experience dealing with numbers and strong mathematical skills
  • Knowledge of various billing, payment, and invoicing methods and processes
  • Exceptional attention to detail
  • Strong problem-solving abilities
  • Great organization

Accounting Specialist Interview Questrions

Sample Interview Questions for a Billing Specialist

Once you gather up all the received applications, you can use these sample interview questions for Billing Specialist.

  1. How would your previous team members describe you in a few lines?
  2. What typically motivates you in life?
  3. Are you more of an extrovert or an introvert?
Human Resources
  1. In your opinion, what qualities should a Billing Specialist have?
  2. What relevant working experience do you have in this field?
  3. What are your salary expectations in the first year, if you get hired?
  1. How would you rate your numerical skills?
  2. How do you stay organized and calm when you have a heavy workload?
  3. Could you provide an example of when you successfully identified and solved an inconvenience regarding a payment?
Technical Skills and Knowledge
  1. What is your experience using invoicing and database software?
  2. If you could improve anything about current billing and payment processes, what would it be and why?
  3. What would you do if you sent an invoice to the wrong client?

What are the Educational Requirements for a Billing Specialist?

Entry-level Billing Specialists need a high school diploma or a GED.

However, companies and employers typically look for more qualified candidates with a Bachelor’s degree in accounting, finance, or business administration.

Additional education or training in healthcare administration or medical billing may be required for candidates who apply for a job in the healthcare sector.

Some of the relevant certifications are Certified Professional Biller or Certified Medical Reimbursement Specialist.

How Much to Pay a Billing Specialist when Hiring

Billing Specialists earn between $22,500 and $53,500 per year.

Their median annual salary is around $40,568.

Hourly rates range from $11 to $26.

The median hourly rate is around $20

Percentile 10% 25% 50%
75% 90%
Hourly Wage $11 $16 $20 $22 $26
Annual Wage $22,500 $33,500 $40,568 $45,000 $53,500

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Frequently Asked Questions about Billing Specialist


Where do Billing Specialists work?

Billing Specialists most commonly work in healthcare facilities, such as doctor’s offices, hospitals, and clinics.

They can also work in insurance companies or any other company or organization that provides services.

Who do Billing Specialists report to?

Billing Specialists typically report to the Billing Supervisor or Billing Manager.

In the healthcare industry, they report to a Clinical Supervisor or Clinical Director.

What skills should Billing Specialists have?

Successful Billing Specialists should have outstanding numerical, mathematical, problem-solving, organizational, and computer skills, as well as strong attention to detail.

How much do Billing Specialists earn a year?

Billing Specialists earn between $22,500 and $53,500 per year.

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