What is an Applicant Tracking System? If you need an answer to this question, you are at the right place! An ATS is a platform that organizes your hiring process by filtering and directing applicant information. It also serves as a database and saves any notice regarding candidates that applied to your job opening. For example, an ATS can store contact information, resumes, cover letters, etc. It can also assist you with interview scheduling and follow-ups.
An applicant tracking system offers questions to your potential candidates. These queries often cover education level, knowledge of some programs, years of experience, willingness to relocate. You should have an option to add keywords that will guide your ATS to pick the most suitable candidates for your company. After a candidate answers these queries, they can upload their resumes and other work samples. Long story short – if an applicant’s resume passes the keywords you added to an ATS, you get notified.
First things first, it would be good to determine if your business needs an ATS. To help you out with this task, we created a handy checklist of 10 indicators that suggest you might need to consider an applicant tracking system. You can check the things on this list and see how many of these apply to your business. If you can relate to most of the listed points, you’re ready for an ATS!
Running a business is challenging. That’s a fact. When you add the recruiting process to all that hustle and bustle, it can be confusing. Many hiring managers report that at least 50% of applied candidates don’t meet the required job qualifications. So, that means a large number of employers need to deal with irrelevant job applications. Luckily, that’s where the applicant tracking system kicks in. This software is programmed to scan numerous relevant candidate features. For example, it can search for keywords, prior employment, college records, etc. Here is a shortlist of ATS benefits for you to get a better picture:
Choosing an adequate applicant tracking system is essential for your business. So, it’s good to know what options are available. The main question is do you want your ATS installed on your server or hosted. So, here are two options.
Today, most ATSs are overtaken by SaaS (Software as a Service), a cloud-based service. There are various benefits of using this kind of approach.
This is another applicant tracking system option. The main advantages:
But, having an open-source ATS comes with a catch. You would need to take complete care of the software, even rewriting it to adjust it to your company’s needs. So, that requires tech savviness or an entire IT team on your side. So, if you don’t know how to do everything by yourself, you would need to spend money to pay for assistance.
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Having the proper recruitment strategy is essential. But, to implement it correctly, you should use hiring analytics. Applicant tracking systems can help you out track KPIs (Key Performance Indicators), such as:
Before you opt for an ATS for your business, check out some reputable review sites, such as G2, Software Advice, GetApp, Capterra. Here, you can read real users’ reviews about software and get more in-depth information about your next applicant tracking system. Also, you can check chosen ATS vendor’s social networks for some additional data.
Security is an essential part when choosing your applicant tracking software. So, before you opt for an ATS vendor, consider asking the following questions:
It’s good to check the functionality of your potential ATS. This means ensuring you can search candidates by name, headline, tag, work experience, education, or skills. Also, it would be good for search to collect information from resumes, cover letters, and summaries. It’s good to know what kind of search does an ATS support offer.
As we previously mentioned, there are two main types of ATSs. The SaaS (easy to use but lacks customization) and Open Source ( customizable but less user-friendly). So, if you want a super-customizable applicant tracking system, you should consider Open Source. But, have in mind, this often requires an in-house developer role. But, whatever ATS type you opt for, try looking for ones that enable customization of:
Having reliable applicant tracking software can save you a lot of time and money in the long run. So, it’s essential to do detailed research before you choose an ATS for your business. That’s why we created a handy checklist for you to compare your applicant tracking system options.
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