Accounts Payable Clerk Job Description Template

In today’s fast-paced business world, finding the right talent is more critical than ever, especially when it comes to roles that directly impact your financial health, such as an Accounts Payable Clerk. That’s why we’re excited to offer you a Free Accounts Payable Clerk Job Description Template, designed not just to help you attract but also to hire A-Player professionals who can transform your finance operations.

At VIVAHR, we understand the importance of streamlining your hiring process.

Our innovative platform doesn’t just provide you with top-notch job description templates. It also allows you to post your job listings to over 50 job boards in a matter of minutes.

This approach ensures that you’re not just casting your net wide, but doing so with a level of precision and efficiency that attracts the best candidates. ⭐

What is an Accounts Payable Clerk?

An Accounts Payable Clerk is a professional responsible for managing a company’s financial obligations to vendors and suppliers. They ensure accurate processing of invoices, verify payment terms, and maintain records of all transactions. Their duties include reconciling accounts, resolving discrepancies, and ensuring payments are made on time to maintain good relationships with vendors.

They play a crucial role in maintaining the organization’s cash flow and financial accuracy by adhering to policies and procedures related to expenditures. The finest accounts payable clerks are extremely detail-oriented, have excellent time management abilities, and communicate well.

The Top Accounts Payable Clerk Skills

Skill	Why it's important
Attention to Detail	Accurate invoice processing and payment records are critical to avoiding errors that can lead to financial discrepancies, late payments, or damaged vendor relationships. A detail-oriented Accounts Payable Clerk ensures all transactions are recorded correctly, reducing the risk of costly mistakes.
Time management Skills	Accounts Payable Clerks must manage multiple tasks, such as processing invoices, reconciling accounts, and preparing payments within tight deadlines. Strong time management skills help ensure that payments are made promptly, preventing penalties or disruptions in supplier relationships.
Numerical Proficiency	Dealing with financial data requires a solid understanding of numbers. An Accounts Payable Clerk with strong numerical skills can quickly verify amounts, calculate figures, and identify discrepancies, which supports accurate financial reporting and budgeting.
Problem-Solving Skills	Discrepancies between invoices and purchase orders or vendor disputes require swift and effective resolution. Problem-solving skills allow the Accounts Payable Clerk to investigate issues, determine their root cause, and implement corrective measures, maintaining smooth financial operations.
Knowledge of Accounting Software	Familiarity with accounting tools such as QuickBooks or SAP is essential for efficient invoice processing, record-keeping, and report generation. Employers value clerks who can leverage technology to streamline processes, reduce manual errors, and enhance productivity.

Accounts Payable Clerk Job Description Template (Free)

We’re searching for an Accounts Payable Clerk to take care of our company’s bills and keep track of our accounts payable ledger. Receiving, opening, and logging invoices on the ledger, as well as bank reconciliation, accounts payable invoice and data input, and expense report processing, will be your responsibilities.

You will need to be skilled with Microsoft Office software, notably Word and Excel, to succeed in this job. Payments, the accounting process, and budgeting must all be well-understood by the perfect applicant. When necessary, you must also be able to perform supervisory duties.

Accounts Payable Clerk Duties & Responsibilities:

Process, verify, and reconcile invoices accurately and efficiently.
Ensure timely payment to vendors and maintain a schedule of payment deadlines.
Resolve invoice discrepancies and communicate with vendors to address payment-related issues.
Monitor accounts to ensure compliance with financial policies and procedures.
Maintain organized records of all accounts payable transactions.
Assist in preparing financial reports related to accounts payable.
Support month-end and year-end closing processes by providing required data.
Respond promptly to internal and external inquiries regarding payments and invoices.
Collaborate with other departments to streamline procurement and payment workflows.
Stay updated on industry practices and software to improve processes.

Accounts Payable Clerk Requirements:

High school diploma or equivalent; an associate’s degree in accounting or finance is preferred.
Proven experience in accounts payable or a similar role.
Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
Strong numerical and analytical skills with excellent attention to detail.
Solid understanding of basic accounting principles and financial regulations.
Effective time management and organizational skills to handle multiple tasks and meet deadlines.
Excellent communication and problem-solving skills.
Ability to work independently and collaboratively in a team environment.
Familiarity with ERP systems such as SAP or Oracle is a plus.
Knowledge of invoice processing, payment cycles, and reconciliation procedures.

Sample Interview Questions for an Accounts Payable Clerk

The best way to find an ideal candidate for a job is to ask them questions that will allow you to gauge their ability and determine whether they are looking for a position that will push them in the right direction.

In addition, an interview gives employers the chance to establish whether the candidate has the skills needed for the position, use these sample interview questions for an Accounts Payable Clerk.

Personal

What motivates you to work in accounts payable?
How do you handle stress or tight deadlines in your work?
Can you share an accomplishment you’re particularly proud of in your career?

Human Resources

How do you ensure clear communication with team members and vendors?
What steps do you take to maintain confidentiality in handling financial data?
How would you describe your approach to teamwork and collaboration?

Management

How do you prioritize tasks when managing multiple invoices and deadlines?
Can you describe a time you resolved a conflict with a vendor or supplier?
How do you ensure compliance with company policies and procedures in accounts payable?

Technical Skills and Knowledge

What accounting software are you proficient in, and how have you used it in your previous roles?
Can you explain the process of reconciling accounts payable records?
How do you handle discrepancies between purchase orders and invoices?

What are the Educational Requirements for an Accounts Payable Clerk?

The educational requirements for an Accounts Payable Clerk typically include a high school diploma or equivalent, which is the minimum requirement. However, many employers prefer candidates with additional qualifications such as an associate’s degree or coursework in accounting, finance, or business administration. Knowledge of basic accounting principles, familiarity with accounting software, and proficiency in mathematics are often essential, and certifications in bookkeeping or financial software can also enhance a candidate’s qualifications.

How Much to Pay an Accounts Payable Clerk when Hiring

The average yearly compensation for an accounts payable clerk is $43,831.

On average, the top percentile of workers earns $53,500 a year.

On average, entry-level workers make $29,500 per year.

The average hourly wage is $21.

Percentile	10%	25%	50% (Median)	75%	90%
Hourly Wage	$14	$19	$21	$23	$25
Annual Wage	$29,500	$38,500	$43,831	$48,500	$53,500

Frequently Asked Questions about Accounts Payable Clerk

What qualifications are necessary to become an Accounts Payable Clerk?

Typically, candidates need a high school diploma or equivalent, proficiency in basic accounting principles, attention to detail, and strong organizational skills.

Some employers may prefer candidates with relevant coursework or experience in accounting.

What are the primary responsibilities of an Accounts Payable Clerk?

Accounts Payable Clerks are responsible for processing invoices, verifying accuracy, reconciling statements, preparing payments, and maintaining vendor records.

They ensure timely and accurate payment of bills while adhering to company policies and procedures.

How does an Accounts Payable Clerk contribute to financial operations?

Accounts Payable Clerks play a crucial role in maintaining accurate financial records and ensuring the smooth flow of payments to vendors and suppliers.

By managing accounts payable processes efficiently, they contribute to the overall financial health and operational efficiency of the organization.

What skills and qualities are essential for success as an Accounts Payable Clerk?

Key skills for Accounts Payable Clerks include attention to detail, proficiency in accounting software and spreadsheets, strong communication and interpersonal skills, ability to multitask and prioritize tasks, and a commitment to accuracy and compliance with regulations.

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Job Description Template

Accounts Payable Clerk Description Template

What is an Accounts Payable Clerk?

Related Job Titles for Accounts Payable Clerk

The Top Accounts Payable Clerk Skills

Accounts Payable Clerk Job Description Template (Free)

Accounts Payable Clerk Duties & Responsibilities:

Accounts Payable Clerk Requirements:

Sample Interview Questions for an Accounts Payable Clerk

Personal

Human Resources

Management

Technical Skills and Knowledge

What are the Educational Requirements for an Accounts Payable Clerk?

How Much to Pay an Accounts Payable Clerk when Hiring

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Frequently Asked Questions about Accounts Payable Clerk

What qualifications are necessary to become an Accounts Payable Clerk?

What are the primary responsibilities of an Accounts Payable Clerk?

How does an Accounts Payable Clerk contribute to financial operations?

What skills and qualities are essential for success as an Accounts Payable Clerk?

Similar Job Descriptions as Accounts Payable Clerk

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