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Transaction Coordinator Job Description Template

Job Description Template

Transaction Coordinator Description Template

October 20, 2021

Transaction Coordinator Job Description Template

Do you struggle when creating a captivating job description? Are you looking for an easier way to find suitable candidates for your company? Our Free Transaction Coordinator Job Description Template has everything you need, from duties and responsibilities to the skills one needs to be a successful Transaction Coordinator.

Try using our Transaction Coordinator Job Description Template and combine it with VIVAHR software for best results.

You can adjust the template however you please, create an eye-catching job description, and add it to job posting sites.

Ready? Let’s go! 🚀

What is a Transaction Coordinator?

Transaction coordinators report to transaction managers.

They are in charge of preparing transaction contracts, communicating with clients, overseeing facility acquisitions, and managing real estate transactions.

When interviewing transaction managers, the ideal candidate should provide exemplary customer service.

Avoid candidates who lack attention to detail and are not routine-oriented.

Related Job Titles for Transaction Coordinator

The Top Transaction Coordinator Skills

Skill Why it's important

To be a successful transaction coordinator you should be able to create a good routine and weekly schedule. You should thrive on being able to stay organized since you will have many cases, clients, and contracts. Your supervisor should be able to rely on you and feel confident that you will do your job in a timely manner.

Decision Making

As a transaction coordinator, you will be expected to make a lot of decisions. You will be in between multiple parties and will have to make informed decisions without looking for approval from your supervisor or manager. You should feel comfortable solving problems and being a critical thinker.

Communication Skills

This position requires a lot of communication with buyers, clients, sellers, and colleagues on a daily basis. This means you should feel very comfortable speaking to people in person and via email or over the phone.


This is not a position that is easy to find. A lot of people start with no knowledge and learn on the job. Any previous experience can be a great plus which means that all the best transaction coordinators are by no means new to the industry or this position.

Attention to Detail

There are a lot of details to pay attention to when a real estate transaction is in process. These details can be easily missed so you should put in extra effort and be meticulous.

Transaction Coordinator Job Description Template (Free)

Are you someone who thrives in the organized chaos of real estate transactions? Do you possess a keen eye for detail and the ability to keep multiple moving parts in sync? If so, we’re looking for a Transaction Coordinator to join our dynamic team. In this role, you’ll be at the heart of our operations, ensuring that every step of the transaction process flows smoothly and efficiently.

As a Transaction Coordinator, you’ll be the linchpin between our clients, agents, and various service providers, coordinating timelines, documentation, and communications with precision. Your knack for problem-solving and proactive approach will be instrumental in navigating the complexities of real estate transactions.

If you’re ready to take on a pivotal role where your organizational skills make all the difference, we want to hear from you.

Transaction Coordinator Duties & Responsibilities:

  • Manage all transactions on time
  • Evaluating contract options, and dates and preparing strategic direction
  • Preparing owner property agreements and real estate leases
  • Overviewing facility acquisition
  • Creating strategic facility objectives by collaborating with supervisors
  • Achieving goals by creating strategic long-term plans
  • Communicating and reporting to supervisors and transaction managers
  • Organizing all relevant paperwork and files

Transaction Coordinator Requirements:

  • High school diploma or GED
  • Previous experience in project management
  • Great communication skills
  • Highly dependable
  • Strong analytical skills
  • MS Office proficient

Accounting Specialist Interview Questrions

Sample Interview Questions for a Transaction Coordinator

Picking out the right candidates can be difficult. We’ve created a list of sample interview questions for Transaction Coordinators that will make this process easier for you.

We also have this ultimate list of interview questions if you feel you need more recommendations.

  1. Why did you want to become a transaction coordinator?
  2. What are some of your best traits?
  3. Where do you see your career going?
Human Resources
  1. Have you ever had issues with a colleague?
  2. Are you a team player or do you prefer working alone?
  3. Are you comfortable reporting to a manager or supervisor?
  1. How do you stay organized?
  2. Have you had any difficult transactions?
  3. What are some of the most important traits you should have?
Technical Skills and Knowledge
  1. What skills did you improve for this position?
  2. Explain the different tasks of your job.
  3. How do you use your technical skills in communicating with clients, agents, and other parties?

What are the Educational Requirements for a Transaction Coordinator?

To become a transaction coordinator you must have a high school diploma or GED.

Coordinators typically report to managers and supervisors and work under some level of supervision.

How Much to Pay a Transaction Coordinator when Hiring

The salary of a transaction coordinator varies based on the previous job experience and education as well as the location (state/city) of the office or company they are employed in.

A transaction coordinator can earn between $31,282 and $46,648 annually.

The hourly wages can go from $15 to $22, and median wages are $38,533 annually and $19 hourly.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $15 $17 $19 $21 $22
Annual Wage $31,282 $34,737 $38,533 $42,780 $46,648

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Frequently Asked Questions about Transaction Coordinator


What qualifications are necessary for the Transaction Coordinator role?

Candidates should ideally possess a high school diploma or equivalent. Prior experience in real estate administration or transaction coordination is highly desirable.

Strong organizational skills, attention to detail, and proficiency in communication are essential for success in this role.

What are the key responsibilities of a Transaction Coordinator?

A Transaction Coordinator is responsible for managing all aspects of real estate transactions, including coordinating paperwork, scheduling inspections, and ensuring compliance with contractual deadlines.

They also facilitate communication between clients, agents, lenders, and other stakeholders to ensure smooth transaction processes.

How does the Transaction Coordinator contribute to the overall success of the real estate team?

The Transaction Coordinator plays a critical role in ensuring the efficiency and effectiveness of real estate transactions.

By managing administrative tasks and streamlining communication, they allow agents to focus more on client needs and closing deals.

Their attention to detail helps minimize errors and delays, ultimately enhancing client satisfaction and team productivity.

What software or tools should a Transaction Coordinator be familiar with?

Familiarity with real estate transaction management software such as Dotloop, SkySlope, or TransactionDesk is beneficial.

Proficiency in standard office software like Microsoft Office Suite and Google Workspace is also important for document management and communication purposes.

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