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Project Coordinator Job Description Template

Job Description Template

Project Coordinator Description Template

June 22, 2021

Project Coordinator Outlining A Project On A Whiteboard

Hiring for a job is often an extensive and time-consuming process. Customize this Free Project Coordinator Job Description Template with your company’s special touch to extend the exposure of your work post.

Shed light on why someone would want to come to work for you, as well as what kind of person they should be looking for.

Make sure not to make any mistakes when interviewing potential employees by checking over their resumes carefully beforehand!

Examine the job description thoroughly to make sure you do not make any errors during the recruiting process.

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What is a Project Coordinator?

Project coordinators are the unsung heroes of every project. Project coordinators aid project managers and teams in coordinating resources, equipment, meetings, and knowledge. They also plan projects to make sure that they’re finished on time and within budget.

They work under a team to manage various tasks and make sure projects stay on track with time constraints, budgeting requirements, etc.

Essentially, they’re accountable for organizational responsibilities, including completing minor task sections within larger ones or managing logistics that go beyond their specific section (e.g., making sure everyone is in the correct place at the right time).

Our applicant tracking system is here to guide you in customizing the prototype, posting it to appropriate job boards, and managing applicants. The template was created with online job sites in mind so that no time needs to be wasted on changing software settings when you’re ready for work right away!

Related Job Titles for Project Coordinator

The Top Project Coordinator Skills

Skill Why it's important

Project Coordinators must have the ability to change their actions, course, or approach to doing things to suit a new situation or a new phase of a project.

Critical Thinking

Project Coordinators must determine whether the ideas, arguments, and findings of the current project represent the entire design and are open to discovering new ways to approach the project or find answers.


Without wasting time, Project Coordinators should be able to complete their tasks swiftly and with complete precision.

Attention to Details

Being detail-oriented is essential to producing high-quality performance while maintaining high accuracy and thoroughness when accomplishing responsibilities.

Multi Tasking

Project Coordinators can handle multiple tasks at once by focusing on one responsibility while managing others.

Project Coordinator Job Description Template (Free)

Our growing firm requires a Project Coordinator to help our project managers with ongoing projects. Keeping track of project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring project deadlines are met are all responsibilities of this position. You will need to be proficient in Microsoft Office and have exceptional verbal, written, and presentation skills to succeed as a project coordinator. Candidates must have at least three years of experience and a Bachelor’s degree, preferably in management or business administration.

Are you an experienced Project Coordinator searching for a replacement challenge and the chance to advance your skills and career while functioning on exciting projects in an exceedingly excellent work environment? If you’re an energetic self-starter, fast thinker, and focused multitasker, you’ve come to the right place. We’re growing fast and need ambitious folks like you to help manage our humble team and fill our open roles. If you can keep us organized and help us grow, let’s talk about what we can do together!

Project Coordinator Duties & Responsibilities:

  • Maintaining and keeping track of project plans, schedules, work hours, budgets, and expenses.
  • Organizing, attending, and participating in stakeholder meetings.
  • Preparing necessary presentation materials for meetings.
  • Ensuring project deadlines are met.
  • Determining project changes.
  • Providing administrative support as required.
  • Assisting with project tasks as needed.
  • Creating project management strategies.
  • Assuring that projects follow frameworks in which all documentation is preserved to this point for every project.
  • Assess project risks and issues and, where appropriate, offer solutions.
  • Ascertain that stakeholder perspectives are managed in the direction of the best solution.
  • Where appropriate, chair and facilitate meetings and distribute minutes to all project participants.

Project Coordinator Requirements:

  • To work in this role, applicants should have a Bachelor of Business Administration (BBA) or related field of study.
  • A minimum of three years experience in a related field.
  • Excellent communication, writing, and presentation skills.
  • Effectively work independently and as part of a team effectively.
  • Experience with a variety of computer tasks.
  • Expert in all applications of Microsoft Office.
  • File management, transcription, and other related skills are required.
  • Ability to figure on tight deadlines.

Accounting Specialist Interview Questrions

Sample Interview Questions for a Project Coordinator

Once you gather all the received applications, you can use these sample interview questions for the Project Coordinator to narrow down your choices and pick the most suitable candidate for the job.

  1. Why do some projects fail? What can you do to ensure success?
  2. Describe the most challenging and rewarding experiences you’ve had as a project coordinator.
  3. What skills do you possess that qualifies you as a project coordinator?
Human Resources
  1. How do you handle conflicts between project teams?
  2. Project coordinators must keep the team on schedule, sometimes within a very tight time frame. How did you explain the importance of receiving all deliverables and meeting upcoming deadlines at your previous job?
  3. How will working as a project coordinator help you advance in your career?
  1. How do you handle aggressive or difficult managers/clients?
  2. Two of your team members do not get along, and it’s starting to affect productivity. What do you do to rectify the situation and ensure the project’s completion by a specific date?
Technical Skills and Knowledge
  1. How do you get project teams to adhere to budgets and timelines and other standards? How do you track this information?
  2. As a project coordinator, what steps did you and your team take to manage frequent project changes?

What are the Educational Requirements for a Project Coordinator?


Bachelor’s Degree

A bachelor’s degree in business administration, management, or a related field is typically required. This educational background provides foundational knowledge in business operations, project management principles, and organizational skills necessary for the role.

Coursework in Project Management

Completing coursework in project management, either as part of the degree program or through additional certifications, is highly beneficial. These courses cover essential topics such as project planning, scheduling, risk management, and the use of project management software.

Relevant Experience

While not strictly an educational requirement, having relevant work experience, such as internships or entry-level positions in project coordination or administration, is highly valuable. This practical experience helps candidates understand real-world project dynamics and apply their academic knowledge effectively.

How Much to Pay a Project Coordinator when Hiring

Project Coordinators earn between $42,180 and $135,220 per year.

Their median annual salary is $77,420.

Hourly rates go from $21 to $66.

The median hourly rate is $38.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $21 $28 $38 $51 $66
Annual Wage $42,180 $56,790 $77,420 $104,410 $135,220

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Frequently Asked Questions about Project Coordinator


What qualifications are necessary for a Project Coordinator position?

Typically, a Project Coordinator should have a bachelor’s degree in business administration, management, or a related field.

Relevant experience in project management, excellent organizational skills, and proficiency with project management software are also important.

What are the primary responsibilities of a Project Coordinator?

The primary responsibilities include assisting in planning and coordinating projects, managing project documentation, scheduling meetings, tracking project progress, and communicating with team members and stakeholders to ensure project objectives are met.

How does a Project Coordinator support the project team?

A Project Coordinator supports the project team by organizing resources, managing schedules, ensuring deadlines are met, providing administrative support, and facilitating communication between team members and stakeholders to keep the project on track.

What skills are important for a Project Coordinator to possess?

Key skills include strong organizational and multitasking abilities, excellent communication and interpersonal skills, attention to detail, proficiency with project management tools, and the ability to solve problems and make decisions efficiently.

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