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Program Administrator Job Description Template

Job Description Template

Program Administrator Job Description Template

December 27, 2023

Program Administrator Job Description Template

Start your hiring journey with this Free Program Administrator Job Description Template and get ready to recruit the best candidate for your business in no time!

We are here to assist you throughout this entire process by providing you with everything you need to know about this role, including skills, requirements, responsibilities, and other information.

Use this template as a platform to create a relatable and engaging job offer to attract suitable candidates.

You can customize it according to your specific business needs and demands to achieve your hiring goals!

VIVAHR Software offers you numerous additional resources, features, and tools to experience an effortless and successful hiring quest.

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What is a Program Administrator?

Program Administrators manage and oversee all program initiatives and activities for the company.

They are responsible for developing program schedules and budgets, managing payroll, administrative, human resources, and other matters, and maintaining accurate and complete records of administrative and program activities.

Program Administrators also coordinate with other departments to enhance program effectiveness, identify and resolve program issues, create program-related strategic plans, and assist staff members in completing their program objectives.

Related Job Titles for Program Administrator

The Top Program Administrator Skills

Skill Why it's important
Program Management This is a critical skill for Program Administrators that allows them to oversee and manage one or several programs and ensure their effectiveness, completeness, and accuracy. Program management also helps Program Administrators manage the program schedules, budgeting, and implementation of plans.
Communication Program Administrators need strong communication skills to help them foster collaboration, support, and understanding among other departments and team members. Communication allows them to convey and explain program objectives and expectations to both internal teams and external stakeholders and provide assistance and directions.
Organization Effective organizational skills are essential for Program Administrators. This skill helps them manage and prioritize multiple tasks, deadlines, plans, and resources and keep track of their duties and responsibilities. Also, organizational skills are crucial for coordinating projects, budgets, and timelines.
Strategic Thinking Program Administrators need strategic skills and the ability to think outside of the box when it comes to planning and managing the company’s programs. Strategic thinking helps them anticipate the company’s and clients’ future needs, understand market trends, and coordinate program activities with the overall company’s goals.
Decision-Making Decision-making represents another important skill for Program Administrators. They use this skill to make informed decisions when faced with multiple choices and outcomes. The goal of this skill is to make smart and beneficial decisions considering the impact on employees, stakeholders, and the overall objectives of the company.

Program Administrator Job Description Template (Free)

We are hiring an experienced individual to join us in the position of Program Administrator. Your job will include managing and supervising all program activities of the company, developing and maintaining program schedules, budgets, and initiatives, coordinating payroll, administrative, human resources, and other matters, and maintaining accurate and complete records of administrative and program activities.

In addition, you will be responsible for coordinating with other departments to enhance program effectiveness, identifying and resolving program issues, implementing program processes and procedures, and assisting staff members in completing program objectives. Ultimately, you will hire, train, and supervise new team members and maintain relationships with vendors and other stakeholders.

In order to be successful as a Program Administrator, you should have exceptional program management, communication, decision-making, strategic thinking, and organizational skills.

Program Administrator Duties & Responsibilities:

  • Oversee and manage all program activities for the organization
  • Develop and maintain program schedules, budgets, and initiatives
  • Coordinate and manage payroll, administrative, human resources, and other matters
  • Implement administrative processes and policies related to the organization
  • Maintain accurate and complete records of administrative and program activities
  • Coordinate with other departments to enhance program effectiveness
  • Establish evaluation systems to assess program success
  • Organize and lead fundraising efforts
  • Identify and resolve program issues to maintain optimal performance
  • Assist staff members in completing program objectives
  • Create strategic plans for implementing new programs and projects
  • Hire, train, and supervise new staff members
  • Maintain effective and positive relationships with vendors and other stakeholders

Program Administrator Requirements:

  • Bachelor’s degree in business management, project management, logistics, or a similar field
  • Prior working experience as a Program Administrator, Program Manager, or a related role
  • Solid knowledge of industry-related laws, regulations, and policies
  • Strong experience with budgeting, fundraising, and recruiting processes
  • Exceptional management and communication skills
  • Strong decision-making and strategic mindset
  • Effective organization and planning
  • Solid leadership abilities

Accounting Specialist Interview Questrions

Sample Interview Questions for a Program Administrator

Once you gather up all the received applications, you can use these sample interview questions for a Program Administrator.

Personal
  1. What adjectives do you think would describe you the best?
  2. How did you decide you wanted to become a Program Administrator?
  3. If you weren’t a Program Administrator, what else would you be doing?
Human Resources
  1. What can you tell us about your previous working experience in this field?
  2. How do you handle stressful situations and manage tight deadlines?
  3. How would you rate your leadership abilities?
Management
  1. How would you explain the importance of communication for successful program activities?
  2. Could you share an instance when you successfully organized and coordinated multiple programs simultaneously?
  3. How do you apply strategic thinking to the planning and organization of a program?
Technical Skills and Knowledge
  1. What project management tools have you used to enhance program efficiency?
  2. What methods do you use to measure program performance?
  3. If you had to hire a new team member, what skills or qualifications would you look for?

What are the Educational Requirements for a Program Administrator?

Program Administrators usually hold a Bachelor’s degree in fields like project management, business management, or logistics.

Since Program Administrators can work in various industries and sectors, having an education or experience in a specific field can be advantageous.

For example, a Program Administrator employed in healthcare can benefit from a degree in healthcare administration or a related health science field.

In other cases, obtaining certifications can also be helpful for prospective candidates.

Relevant certification programs include the Certified Program Manager (CPM) or Project Management Professional (PMP).

How Much to Pay a Program Administrator when Hiring

Program Administrators earn between $35,500 and $137,000 yearly.

Their median annual salary is $90,629.

Hourly rates range from $18 to $66.

The median hourly rate is $44.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $18 $30 $44 $56 $66
Annual Wage $35,500 $62,000 $90,629 $116,500 $137,000

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Frequently Asked Questions about Program Administrator

 

What do Program Administrators do?

Program Administrators are responsible for overseeing and managing program activities and initiatives of the company.

They implement program schedules, budgets, and processes, maintain accurate records of administrative and program activities, and create relevant strategic plans.

What is the difference between a Program Administrator and a Project Manager?

While these two roles share some similarities, differences lie in their scope of responsibilities.

Program Administrators are responsible for overseeing multiple projects within a larger program, aligning with the broader organizational goals.

On the other hand, Project Managers focus on the execution of a specific project while managing its resources, budgets, and deadlines.

What skills are essential for Program Administrators?

Program Administrators should have outstanding management, communication, strategic, organizational, and decision-making skills.

Who do Program Administrators report to?

Program Administrators typically report to the Program Manager, Director of Programs, or Chief Operating Officer.

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