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Academic Advisor Job Description Template

Job Description Template

Academic Advisor Description Template

April 7, 2021

Academic Advisor Job Description Template

Looking to streamline your hiring process and attract top talent? Our Free Academic Advisor Job Description Template is here to help.

At VIVAHR, we understand the importance of building a strong team and how crucial it is to find the right candidates efficiently.

That’s why we offer a solution that allows you to post jobs to 50+ job boards in just a few minutes.

By using our comprehensive and easy-to-use template, you can craft job descriptions that resonate with potential A-Players, ensuring you hire individuals who will contribute significantly to your institution’s success.

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What is an Academic Advisor?

Academic Advisors, or College Advisors, help students achieve their educational goals by working closely with them to select courses, identify strengths, choose a major, and act as a resource until they graduate.

The role requires the advisor to keep a precise record of a student’s academic progress and meet with students periodically to provide feedback and guidance toward completing a degree program.

Depending on the institution, academic advisors may work with students in a select few programs and may specialize in guiding certain degrees or may offer advice to a more general group of students.

Related Job Titles for Academic Advisor

The Top Academic Advisor Skills

Skill Why it's important
Communication Skills

Effective communication is vital for an Academic Advisor to understand students' needs, goals, and concerns. It enables advisors to provide clear guidance, share essential information, and foster an open, trusting relationship with students. Strong communication skills ensure that students receive accurate and timely advice, which is crucial for their academic success and overall well-being.

Interpersonal Skills

Academic Advisors must build strong rapport with students, faculty, and staff. Interpersonal skills help advisors connect with students from diverse backgrounds, understand their unique challenges, and provide personalized support. These skills also facilitate collaboration with faculty and staff to coordinate support services, contributing to a comprehensive advising experience that addresses both academic and personal development.

Analytical and Problem-Solving Skills

Advisors need to assess students' academic progress, identify potential issues, and develop effective solutions. Analytical skills enable advisors to interpret academic records, understand degree requirements, and evaluate options. Problem-solving skills help advisors address challenges such as academic difficulties, course selection, and career planning, ensuring that students stay on track to achieve their goals.

Knowledge of Academic Programs and Policies

A thorough understanding of the institution’s academic programs, policies, and procedures is essential for providing accurate and relevant advice. Advisors need to guide students through course selection, degree requirements, and academic regulations. This knowledge ensures that students make informed decisions, stay compliant with policies, and take advantage of available opportunities, such as internships or study abroad programs.

Organizational Skills

Academic Advisors manage multiple responsibilities, including meeting with students, maintaining records, and coordinating with faculty. Strong organizational skills help advisors prioritize tasks, manage time effectively, and ensure that all student needs are addressed promptly. This skill ensures that advising sessions are productive and that advisors can provide consistent support to numerous students.

Academic Advisor Job Description Template (Free)

Do you have a passion for helping students achieve their academic and career aspirations? We are looking for a dedicated and knowledgeable Academic Advisor to join our team. In this role, you will provide essential support and guidance to students, helping them navigate their academic journey and achieve their aspirations.

As an Academic Advisor, you will work closely with students to develop personalized education plans, assist with course selection, and provide information on available resources. Your expertise and commitment will play a crucial role in ensuring student success and satisfaction. Join us in creating a positive and impactful educational experience for our learners.

Academic Advisor Duties & Responsibilities:

  • Discussing career and educational goals with students.
  • Aiding in the course selection process to ensure progress toward student goals.
  • Displaying an interest in student development.
  • Identifying student strengths and weaknesses.
  • Maintaining updated reports on student progress.
  • Intervening if behavioral or academic abnormalities occur.
  • Connecting students with resources, such as counselors or tutors.
  • Demonstrate a strong understanding of institutional policies.
  • Assist students in course registration.
  • Provide counseling for students working with challenging courses or life challenges that may interrupt degree completion.
  • Provide written documentation upon request.
  • Transfer necessary documents to different departments, schools, or districts upon request.
  • Effectively communicate institutional standards for graduation.

Academic Advisor Requirements:

  • Bachelor’s degree related to education, Master’s degree may be preferred.
  • Experience in student counseling, development, education, or related field.
  • State license or certification.
  • Strong communication and interpersonal skills.
  • Computer skills.
  • Ability to maintain accurate and updated records concerning student performance.
  • Understanding of institutional policies, procedures, and resources.
  • A desire to help students in their academic journey, from enrollment to graduation.
  • Must be highly organized and capable of handling multiple caseloads.
  • Knowledge of database software (such as Excel, Google Sheets, etc.).
  • Functional knowledge of Microsoft Office tools.
  • Strong communication skills.
  • Effective listening skills.
  • The ability to work with a diverse group of students of different ages.
  • Proven ability to work independently.

Accounting Specialist Interview Questrions

Sample Interview Questions for an Academic Advisor

Once you gather up all the received applications, you can use these sample interview questions for the Academic Advisor.

  1. What inspired you to pursue a career as an Academic Advisor, and what do you find most rewarding about this role?
  2. Can you share a personal strength that you believe makes you particularly effective as an Academic Advisor?
  3. Describe a challenging situation you faced with a student and how you resolved it.
Human Resources
  1. What type of work environment do you find most conducive to providing effective academic advising?
  2. How do you handle conflicts or disagreements with students or colleagues?
  3. How do you stay current with best practices and developments in academic advising?
  1. How do you prioritize your tasks when you have multiple students needing your attention at the same time?
  2. Have you ever had to supervise or mentor a junior advisor or intern? How did you approach this responsibility?
  3. Can you give an example of a project or initiative you led to improve the advising process or student experience?
Technical Skills and Knowledge
  1. What experience do you have with academic advising software and systems? Can you describe how you use them in your daily work?
  2. How do you ensure you stay informed about changes in academic policies and program requirements?
  3. How do you use your knowledge of academic programs and policies to guide students in their course selections and career planning?

What are the Educational Requirements for an Academic Advisor?

Academic Advisors should have a minimum of a Bachelor’s degree. Although a specific degree program is not required, degrees in education or counseling are highly preferred for this career.

Advanced degrees in educational leadership or counseling may also be necessary, particularly for post-secondary academic advisors.

Successful academic advisors should have strong communication skills and be highly organized.

How Much to Pay an Academic Advisor when Hiring

Academic Advisors earn between $29,568 and $58,500 per year.

Their median annual salary is $47,454.

Hourly rates go from $16 to $28.

The median hourly rate is $23.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $16 $20 $23 $25 $28
Annual Wage $29,568 $42,000 $47,454 $51,500 $58,500

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Frequently Asked Questions about Academic Advisor


What qualifications should an Academic Advisor possess?

An Academic Advisor should typically have at least a bachelor’s degree in education, counseling, or a related field.

Many positions prefer or require a master’s degree. Relevant experience in academic advising, counseling, or student affairs is crucial.

Strong communication, interpersonal, and organizational skills are also important, along with familiarity with academic policies and advising software.

How can we ensure our Academic Advisors provide effective support to students?

Employers can ensure effective support by providing comprehensive training on institutional policies, programs, and advising systems.

Regular professional development opportunities, access to updated resources, and a supportive work environment are essential.

Encouraging collaboration among advisors and setting clear expectations for student engagement and follow-up can also enhance the quality of support.

What are the key attributes to look for when hiring an Academic Advisor?

Key attributes include excellent communication skills, strong interpersonal skills, analytical and problem-solving abilities, thorough knowledge of academic programs and policies, and strong organizational skills.

These attributes help advisors effectively guide students, manage their caseloads efficiently, and contribute positively to the institution’s academic environment.

How can we assess the suitability of a candidate for the Academic Advisor position during the interview process?

Employers can assess suitability by asking candidates to discuss their experiences in advising or related roles, describe how they handle specific advising scenarios, and demonstrate their knowledge of academic policies and programs.

Practical evaluations, such as role-playing advising sessions or discussing case studies, can provide insights into their skills and approach.

Additionally, asking about their strategies for staying current with industry best practices can help gauge their commitment to professional development.

Similar Job Descriptions as Academic Advisor

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