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Mail Sorter Job Description Template

Job Description Template

Mail Sorter Job Description Template

December 29, 2023

Mail Sorter Job Description Template

Get ready to start your hiring process with our help! We will provide you with suitable and helpful resources to discover and hire the perfect candidate for your business. Let’s start with this Free Mail Sorter Job Description Template, a comprehensive career guide that includes information such as skills, requirements, responsibilities, education, etc.

Keep reading to learn important details about this role and identify the best individual for your business.

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What is a Mail Sorter?

Mail Sorters receive and sort incoming mail bins for processing, review addresses, dates, barcodes, and other postage information, and prepare mail and packages for distribution through correct labeling and categorization.

Mail Sorters are also responsible for monitoring mailroom inventory, maintaining machinery and equipment, identifying and redirecting undelivered mail, inspecting mail for damaged or suspicious content, and reporting any mail-related issues.

Related Job Titles for Mail Sorter

The Top Mail Sorter Skills

Skill Why it's important
Attention to Detail Mail Sorters need excellent attention to detail to ensure they complete their tasks precisely. They use this skill to identify issues and ensure proper labeling, addressing, and categorizing of mail and packages. Attention to detail helps them prevent inaccuracies, misdirected mail, and wrong labeling, addresses, or other postage information.
Data Entry Data entry represents an essential skill for Mail Sorters because it allows them to use data entry and software systems to enter, manage, and organize mail information. Data entry skills ensure documents are accurate and delivery information is entered correctly and precisely.
Organization Mail Sorters need to be well-organized in order to manage and prioritize their tasks and responsibilities. Organization is crucial for keeping track of multiple packages, information, dates, addresses, and other details. Effective organization helps them be more efficient and productive.
Physical Stamina Mail Sorters may be required to stand for long periods and lift and move heavy boxes and other objects such as machinery or mailing equipment. Physical stamina helps them perform their tasks optimally, maintain their endurance level, ensure they remain in good health, and avoid injuries or exhaustion.
Problem-Solving Problem-solving is another crucial skill for Mail Sorters because it helps them maintain the accuracy of their work and complete their tasks effectively. Problem-solving helps them identify mail-related issues, provide solutions for undelivered or damaged mail and packages, and detect suspicious or hazardous mail content.

Mail Sorter Job Description Template (Free)

We are looking for a new Mail Sorter to join our team. In this role, you will be responsible for receiving and sorting incoming mail for processing and delivery, reviewing dates, addresses, barcodes, and other postage information, preparing mail and packages for distribution, and categorizing mail manually or by mail processing machines. You will also inspect mail and packages for damaged, suspicious, or hazardous content.

Furthermore, you will monitor mailroom inventory and supply levels, maintain filling systems to ensure mail is up to date and correctly sorted, identify and redirect undelivered mail and packages, report any issues or inaccuracies, and adhere to delivery standards and procedures.

As a Mail Sorter, you should have outstanding attention to detail, data entry, problem-solving, physical stamina, and organizational skills.

Mail Sorter Duties & Responsibilities:

  • Receive and sort incoming mail bins for further processing and delivery
  • Review dates, addresses, barcodes, and other postage information
  • Inspect mail for damaged, suspicious, or hazardous content
  • Categorize mail manually or by mail processing machines
  • Prepare mail and packages for distribution through correct categorization and labeling
  • Monitor mailroom inventory and supply levels
  • Maintain filling systems to ensure mail is up to date and correctly sorted
  • Identify and redirect undelivered mail and packages
  • Adhere to delivery standards and procedures
  • Report any mail-related issues or issues with machinery and equipment
  • Sort mail and packages according to delivery location, zip codes, time of delivery, and other criteria

Mail Sorter Requirements:

  • High school diploma or GED certificate
  • Prior mailroom experience is an advantage
  • Familiarity with mail processing machines, equipment, and materials
  • Solid knowledge of postal standards and regulations
  • Strong computer and data entry skills
  • Good physical stamina
  • Excellent attention to detail
  • Problem-solving
  • Organization

Accounting Specialist Interview Questrions

Sample Interview Questions for a Mail Sorter

Once you gather up all the received applications, you can use these sample interview questions for a Mail Sorter.

Personal
  1. Could you tell us what are your strongest personality traits?
  2. What was the last skill you acquired?
  3. What activities or hobbies do you enjoy in your free time?
Human Resources
  1. Do you have any previous experience in mailroom management?
  2. Why do you believe you are the best individual for this role?
  3. How would you describe your organizational skills?
Management
  1. What methods and techniques do you use for accurate mail sorting?
  2. How do you handle issues or discrepancies in mail or packages?
  3. How do you ensure proper handling of fragile or confidential mail?
Technical Skills and Knowledge
  1. What type of sorting and processing equipment are you familiar with?
  2. Have you ever worked with mail sorting software?
  3. How do you handle the sorting of irregularly shaped or oversized packages?

What are the Educational Requirements for a Mail Sorter?

Mail Sorters typically need a high school diploma or GED certificate for this role.

While formal education is always welcome, employers would prefer practical skills, computer literacy, attention to detail, and the ability to work efficiently.

Mail Sorters usually receive on-the-job training to learn about specific job standards, requirements, sorting processes, and organizational procedures.

How Much to Pay a Mail Sorter when Hiring

Mail Sorters earn between $21,120 and $40,000 per year.

Their median annual salary is $34,460.

Hourly rates range from $11 to $19.

The median hourly rate is $17.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $11 $15 $17 $18 $19
Annual Wage $21,120 $32,000 $34,460 $37,500 $40,000

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Frequently Asked Questions about Mail Sorter

 

What do Mail Sorters do?

Mail Sorters are responsible for receiving and sorting incoming mail, processing and distributing it further, and reviewing dates, addresses, barcodes, and other postal information.

They also inspect mail for damaged, suspicious, or hazardous content, monitor mailroom inventory levels, and report any mail-related issues or inaccuracies.

Where do Mail Sorters work?

Mail Sorters typically work in courier and delivery services, mail and package distribution centers, print, and direct mail companies, etc.

How much do Mail Sorters earn annually?

Mail Sorters earn between $21,120 and $40,000 per year.

What are the essential skills for Mail Sorters?

Mail Sorters should have excellent attention to detail, organizational, problem-solving, physical stamina, and computer skills.

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