June 19, 2023
Hiring qualified individuals can be a time-consuming process. But we don’t want it to be that difficult, so there’s a solution! If you choose to conduct a hiring process with us, you can significantly speed up your quest for new team members! This FREE Document Processor Job Description Template is the first step toward finding an individual who will best fit your business demands and standards!
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Document Processors are responsible for maintaining document filing systems in companies and organizations.
They receive and process incoming documents, scan and store them in databases, and organize and classify them by type, name, date, and other details.
They are also responsible for retrieving and sharing documents with intended departments and individuals and removing documents that are obsolete or duplicated.
Document Processors also review documents to ensure accuracy and proper formatting, check documents for signatures, seals, and other information, and maintain specialized documents, such as legal or medical.
|Skill||Why it's important|
|Attention To Detail||Attention to detail is essential for Document Processors because it helps them ensure all information they handle is complete and accurate. They also use attention to detail to spot and correct errors and mistakes in documents, maintain data integrity, and ensure compliance with regulations.|
|Communication||Document Processors need effective verbal and written communication skills. Communication helps them interact with clients, managers, and other employees, convey important information, and address and resolve document-related issues. Communication helps them prevent misunderstanding and ensure accurate document processing.|
|Organization||Having strong organizational skills is crucial for Document Processors. Organizational skills help them keep track of multiple documents and files and establish effective systems for document storage, retrieval, and tracking. Organization also allows them to complete their tasks timely and manage and meet deadlines.|
|Computer Proficiency||Document Processors must be proficient in various software applications and tools for data entry, management, and processing. The ability to use word processing software, spreadsheets applications, and database systems is essential for managing and streamlining their tasks. This knowledge helps them manipulate data effectively and work more efficiently.|
|Problem-Solving||Document Processors need problem-solving abilities because they often encounter complex document-related issues and problems. Problem-solving helps them identify errors and discrepancies in documentation, analyze the situation, and provide quick and appropriate solutions. Also, problem-solving helps them maintain accuracy in document processing.|
We are hiring an organized Document Processor for our team. In this position, you will be responsible for receiving, processing, and filing documents and storing them in a hardcopy and electric format. You will copy, print out, and fax documents when needed, retrieve and share them with intended departments or individuals, and organize and classify them by type, name, date, and other details.
Our Document Processor will also be in charge of reviewing documents for accuracy, completeness, and proper formatting, checking for signatures, seals, and other information, and assisting with other administrative tasks. In the end, you will monitor the maintenance and usage of office equipment and remove obsolete and duplicated documents.
To be suitable for this position, you should have excellent attention to detail, communication, organization, problem-solving, and computer literacy.
Once you gather up all the received applications, you can use these sample interview questions for Document Processor.
Educational requirements for Document Processors can vary depending on the employer and industry.
While some employers would hire a candidate with a high school diploma, others would require a candidate with higher education or relevant certification.
Prospective candidates typically obtain an Associate’s or Bachelor’s degree in business administration, business, records management, or a similar field.
Additional education provides candidates with a broader understanding of document management principles and relevant technology.
Specific industry certifications can enhance job prospects and demonstrate candidates’ expertise.
Such certifications are Certified Document Imaging Architect (CDIA+) and Certified Records Manager (CRM).
Document Processors earn between $21,120 and $60,000 per year.
Their median annual salary is $41,945.
Hourly rates range from $11 and $29.
The median hourly rate is $20.
Document Processors are responsible for managing the company’s document filing systems.
They receive, process, and store incoming documents, scan, copy, and fax documents, retrieve and distribute them to intended departments and individuals, and perform additional administrative tasks.
Document Processors typically report to the relevant manager or supervisor within the organization.
Those positions are commonly Document Processing Manager or Supervisor, Administrative Manager, or Department Manager.
Document Processors usually work in office settings within regular business hours.
They may work overtime to meet important deadlines and should demonstrate excellent organizational skills and attention to detail.
Document Processors must have outstanding communication, organization, attention to detail, and problem-solving skills.
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