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City Clerk Job Description Template

Job Description Template

City Clerk Job Description Template

April 7, 2023

City Clerk Job Description Template

If you wish to discover and hire the perfect individual to be your new City Clerk, there is no better place than here! Our goal is to help you conduct an easy and enjoyable hiring process by providing you with this FREE City Clerk Job Description Template.

You will find all the necessary information about this job position, from skills and requirements to education and salary.

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What is a City Clerk?

City Clerks are government officials who perform a variety of management, administration, public relations, and accounting duties and assignments for the City Council.

They are responsible for maintaining and processing municipal records and documents, such as ordinances, resolutions, deeds, contracts, etc, and implementing policies and goals of the City Clerk’s office.

They attend and manage City Council meetings, assist the Mayor in Council protocols, coordinate and supervise municipal elections, and prepare annual budgets.

City Clerks also respond to inquiries and concerns from residents and businesses, issue licenses, permits, and other documents, and certify and publish city documents.

Related Job Titles for City Clerk

The Top City Clerk Skills

Skill Why it's important
Communication City Clerks must have superb communication skills because they collaborate with the Mayor, government officials, members of the public, and other people. Communication helps them provide accurate information, answer questions, interact professionally with colleagues and the public, and represent the city at various events.
Accounting Accounting skills are knowledge are essential for City Clerks because they are often involved in accounting processes for their municipality. Accounting skills include preparing and monitoring budgets and expenditures, financial reporting and management, collecting taxes, and other operations.
Organization Organizational skills are crucial for City Clerks because they have plenty of responsibilities daily. They must keep track of important municipal documentation, schedule and manage meetings, and monitor budgets. Organization helps City Clerks remain focused and perform their job well.
Attention To Detail Attention to detail can be helpful for City Clerks since they handle large amounts of files and documents. Attention to detail helps them to ensure important documentation is error-free and in compliance with federal and state laws and regulations. This skill also helps them review and proofread documentation and ensure they are up-to-date.
Computer Literacy Computer literacy can ease City Clerks’ workload and help them be more efficient. City Clerks use various computer programs and software to enter data, maintain electronic files, create and draft documents, and other perform other tasks. They should also know how to use printers, scanners, fax machines, and other equipment.

City Clerk Job Description Template (Free)

We are looking for an experienced City Clerk to join our City Council. In this position, you will be responsible for maintaining and processing municipal records and documents, such as ordinances, resolutions, deeds, contracts, correspondence, etc. You will develop and implement municipal policies and goals, attend and manage Council meetings, and assist the Mayor with Council protocols. You will also sign, notarize, and publish city documents and issue licenses and permits.

Your job will also include preparing and managing budgets and monitoring expenditures, implementing policies and procedures to increase the efficiency of operations and services, and acting as a communication link between the City Council and the public. Ultimately, you will supervise clerical staff and respond to questions and inquiries from residents and businesses.

To be successful as a City Clerk, you should have exceptional communication, organizational, accounting, attention to detail, and computer skills.

City Clerk Duties & Responsibilities:

  • Maintain, prepare, and process municipal records and documents, such as ordinances, resolutions, contracts, deeds, correspondence, etc
  • Develop and implement policies, goals, and priorities of the City Clerk’s office
  • Attend City Council meetings and assist the Mayor with Council protocols
  • Implement policies and procedures to increase the efficiency of operations and services and make suggestions regarding office technology
  • Prepare and manage annual budget and oversee expenditures
  • Supervise the work of clerical staff, evaluate performance, assign tasks, and provide training if necessary
  • Manage city council meetings by scheduling, creating the agenda, and taking meeting minutes
  • Sign, notarize, certify, and publish city documents
  • Coordinate and supervise municipal elections
  • Respond to inquiries, questions, and concerns from city residents and businesses
  • Act as a communication link between the City Council and the public
  • Issue licenses, permits, and other documents
  • Represent the city at community and civic events

City Clerk Requirements:

  • Bachelor’s degree in business administration, public administration, political science, economics, or finance
  • Working experience as a City or County Clerk along with general office experience
  • Professional certification or training may be required
  • Applicable knowledge of relevant federal and state laws and regulations
  • Proficiency with Microsoft Office and data entry
  • Outstanding communication skills
  • Strong organizational skills
  • Attention to detail

Accounting Specialist Interview Questrions

Sample Interview Questions for a City Clerk

Once you gather up all the received applications, you can use these sample interview questions for City Clerk.

Personal
  1. Could you tell us more about your personal background?
  2. What are some of your strengths and weaknesses?
  3. Where do you see yourself in the future?
Human Resources
  1. Can you briefly tell us about your administrative work experience so far?
  2. What makes you the ideal candidate for our new City Clerk?
  3. Do you have any questions about our operations or services?
Management
  1. How do you imagine a typical working day as a City Clerk?
  2. Are you comfortable working with the public and attending public events?
  3. What is your experience with managing elections?
Technical Skills and Knowledge
  1. How would you correct a discrepancy in public records?
  2. What are the most important laws that City Clerks should follow?
  3. How do you ensure the accuracy and completeness of city documents and files?

What are the Educational Requirements for a City Clerk?

City Clerks are typically required to have a Bachelor’s degree in business administration, public administration, political science, economics, or finance.

In some cases, a post-graduate degree may be a requirement.

Depending on the size of the city and its specific procedures and operations, City Clerks can be required to obtain a professional certification or training.

The most common certification is a Certified Municipal Clerk (CMC).

How Much to Pay a City Clerk when Hiring

City Clerks earn between $19,200 and $62,000 per year.

Their median annual salary is $47,568.

Hourly rates range from $10 to $30.

The median hourly rate is $23.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $10 $18 $23 $26 $30
Annual Wage $19,200 $38,000 $47,568 $55,000 $62,000

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Frequently Asked Questions about City Clerk

 

What do City Clerks do?

City Clerks are government officials who maintain and process municipal records and documents, such as ordinances, resolutions, deeds, correspondence, etc, and manage various municipal activities and operations.

They assist the Mayor, implement policies and goals, manage budgets, and collaborate with the public.

Who do City Clerks work with?

City Clerks mainly work with the Mayor, City Council, various government officials, and clerical staff.

How much do City Clerks earn annually?

City Clerks earn between $19,200 and $62,000 per year.

What skills must City Clerks have?

City Clerks must have superb communication, organization, attention to detail, accounting, and computer skills.

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