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Travel Manager Job Description Template

Job Description Template

Travel Manager Job Description Template

January 17, 2023

Travel Manager Job Description Template

When you look for a qualified candidate to hire, you should consider someone who can best fit your business profile and requirements. We have prepared this FREE Travel Manager Job Description Template to guide you during your hiring process.

The easiest and fastest way to discover the best individuals is to write a detailed job description for the open position in question.

Learn about this position through the list of most important skills, responsibilities, and requirements, along with much more useful additional information.

To make sure this job description matches your business image, take a chance to customize it as you wish and make it more engaging and relatable for desirable candidates.

Use our VIVAHR Software to continue and complete your hiring journey.

Discover numerous features, tips, and tools that will level up your business performance and set you apart in the market!

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What is a Travel Manager?

Travel Managers are responsible for planning and coordinating travel arrangements and other travel-related needs for the company or individuals.

Their job is to organize and secure transportation, flight tickets, accommodation, and other travel arrangements.

Travel Managers are also in charge of informing passengers about the necessary travel documentation, such as passports, visas, insurance, and medical forms.

They process payments, manage and handle travel budgets and expenses, and write reports on travel statistics and activities.

Related Job Titles for Travel Manager

The Top Travel Manager Skills

Skill Why it's important
Technology Travel Managers must be comfortable using technical programs, applications, and software to plan travel arrangements. Technical skills help them research information, and travel options, and choose the best deals. Proper usage of suitable travel programs and software can help Travel Managers manage all aspects of travel and stay on track with logistics and necessary details.
Communication Communication is crucial for Travel Managers because it helps them build and maintain relationships with clients, other employees, and travel service providers. Also, Travel Managers use communication to explain travel plans and policies to clients and provide necessary travel information.
Problem-Solving Problem-solving abilities are essential for Travel Managers because they ensure the smooth execution of travel plans. However, travel can sometimes involve unexpected emergencies, flight delays or cancellations, or other issues. Travel Managers must be aware of all potential issues, identify and resolve them, overcome challenges, and ensure great travel experiences.
Budgeting Travel Managers must have excellent budget management skills to understand how to save the company’s money, but get the best deals and prices at the same time. They need to track various expenses throughout the year and adjust the budget when necessary if they notice overspending.
Attention To Detail Attention to detail helps Travel Managers ensure completeness and accuracy in every aspect of their job. They must ensure all documents, itineraries, contracts, and other information are accurate before submitting them. Paying close attention also means Travel Managers can perform their duties without making mistakes that can cause bigger problems.

Travel Manager Job Description Template (Free)

Our company is hiring an experienced Travel Manager for the team. As our Travel Manager, you manage and coordinate all aspects of travel-related needs for the company and our clients. You will be responsible for researching and booking flight tickets, accommodation, transportation, and other travel arrangements and ensuring the smooth execution of all travel plans. You will inform passengers about necessary travel documents, such as passports, visas, insurance, and medical forms, and process payments and documentation before travel.

Your goal will be to establish and maintain positive relationships with clients, as well as with travel service providers such as airlines, hotels, transportation companies, and others. You will also be responsible for monitoring potential flight delays, cancellations, and other travel-related issues to resolve them on time.

As a Travel Manager, you should have excellent technical, communication, attention to detail, and problem-solving skills.

Travel Manager Duties & Responsibilities:

  • Develop and manage corporate travel policies and coordinate the company’s travel plans
  • Organize and handle travel arrangements and operations, such as flight tickets, ground transportation, accommodation, expenses, etc
  • Research and book flights, hotels, car rentals, and other activities
  • Ensure travel arrangements comply with the company policies, state and federal laws, and other regulations
  • Establish and maintain relationships with clients, airlines, hotels, transportation companies, and other service providers
  • Inform passengers about passports, visas, medical forms, insurance, import regulations, and other travel documentation
  • Negotiate contract terms and rates with vendors and service providers to get the best travel deals
  • Collect and process passports, visas, payments, itineraries, and other travel-related documents
  • Research travel deals, evaluate and compare prices and services, and continuously improve and develop travel programs
  • Identify and resolve any travel-related issues or security risks
  • Monitor and manage travel budgets and expenses
  • Monitor flight statuses, accommodation deals, and other travel aspects to ensure accuracy
  • Write reports on travel statistics and travel activities

Travel Manager Requirements:

  • A Bachelor’s degree in tourism, travel, or hospitality
  • Relevant travel certification may be required
  • Prior working experience as a Travel Manager, Travel Consultant, or a similar position in the travel industry
  • Familiarity with state and federal travel laws and regulations and customs
  • Proficiency with various travel management software, applications, and programs
  • Excellent budget management skills
  • Strong written and oral communication
  • Problem-solving abilities
  • Attention to detail

Accounting Specialist Interview Questrions

Sample Interview Questions for a Travel Manager

Once you gather up all the received applications, you can use these sample interview questions for Travel Manager.

  1. When did you become interested in the travel industry?
  2. What are some of your best skills?
  3. Personally, what do you enjoy about traveling?
Human Resources
  1. Where did you receive relevant education for this position?
  2. Why did you leave your prior employment?
  3. Do you have any questions about the job at this point?
  1. Can you describe your travel management style?
  2. How do you ensure travel plans run smoothly and efficiently?
  3. Have you ever made a significant mistake while organizing a travel arrangement and how did you handle it?
Technical Skills and Knowledge
  1. What would you do if you had to make a last-minute flight ticket purchase but your computer was broken?
  2. How do you compare and evaluate prices for flight tickets and other travel elements?
  3. What travel programs, applications, and software do you have the most experience with?

What are the Educational Requirements for a Travel Manager?

Travel Managers’ educational requirements typically include a Bachelor’s degree in tourism, travel, or hospitality.

Previous working experience is also a requirement for the majority of employers because it shows that candidates are familiar with the way the travel industry operates and functions.

There are several certification programs that can prove candidates’ competency and knowledge and boost their hiring opportunities.

The most common certificates are Travel and Tourism Professional (TTP), Certified Travel Associate (CTA), and Certificate in Corporate Travel Execution (CCTE).

How Much to Pay a Travel Manager when Hiring

Travel Managers earn between $11,000 and $116,500 per year.

The median annual salary is $69,957.

Hourly rates range from $5 to $56.

The median hourly rate is $34.

Percentile 10% 25% 50%
75% 90%
Hourly Wage $5 $22 $34 $48 $56
Annual Wage $11,000 $46,500 $69,957 $100,000 $116,500

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Frequently Asked Questions about Travel Manager


What do Travel Managers do?

Travel Managers are responsible for planning and coordinating travel plans and programs for companies and individuals.

They research and book transportation, flights, and accommodation identify and resolve travel-related issues, manage travel budgets and expenses, and process payments and necessary travel documentation.

What are the educational requirements for Travel Managers?

Travel Managers typically need a Bachelor’s degree in tourism, travel, or hospitality.

Relevant certification or training can also be beneficial for their hiring prospects.

What skills are crucial for Travel Managers?

Travel Managers must be proficient in various travel management software, applications, and programs.

Additionally, they must have exceptional communication, problem-solving, attention to detail, and budgeting skills.

How much do Travel Managers earn annually?

Travel Managers earn between $11,000 and $116,500 per year.

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