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Program Assistant Job Description Template

Job Description Template

Program Assistant Job Description Template

January 4, 2024

Program Assistant Job Description Template

Are you ready to find and recruit new team members effortlessly? We have the perfect solution and helpful resources for your next hiring process! If you’re looking for a new Program Assistant, check out this Free Program Assistant Job Description Template.

This comprehensive article contains important details about the skills, responsibilities, requirements, and other information about this role.

Keep reading to learn how to discover the most suitable individual for your business!

On our applicant tracking system, VIVAHR Software, you will gain access to numerous business features, resources, and other options for an easy and reliable hiring experience.

We can distribute your job ads to 50+ job posting sites across the nation, therefore enhancing your hiring prospects.

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What is a Program Assistant?

Program Assistants provide administrative and clerical support to their team in planning, implementing, and executing the company’s programs and events.

They work with administrators and coordinators to promote program development, assist with marketing campaigns, prepare materials and resources, and communicate with participants.

They are also responsible for maintaining program forms and paperwork, preparing reports on program activities and outcomes, assisting with program budgets and expenses, managing calendars, and sending out reminders.

Related Job Titles for Program Assistant

The Top Program Assistant Skills

Skill Why it's important
Organization Organizational skills are essential for Program Assistants because they often juggle multiple duties and tasks simultaneously, so they need to remain organized at any moment. Organizational skills help them manage deadlines, paperwork, reports, and schedules effectively and ensure all program activities are executed correctly and within budgets and timelines.
Communication Program Assistants need to have outstanding verbal and written communication skills to effectively collaborate with other team members. Communication is essential for conveying information and ideas clearly, writing reports, and filing paperwork professionally. Proactive communication fosters understanding and collaboration among team members.
Adaptability Being adaptable is crucial for Program Assistants because it helps them quickly adjust to changing circumstances and challenges due to the dynamic nature of programs and events. Adaptability helps them solve problems swiftly, maintain productivity in the workplace, and handle unforeseen situations.
Collaboration Since Program Assistants work as part of a larger team, collaboration skills are vital for them. Collaboration includes effective communication, understanding, and negotiation to achieve common goals. It also contributes to a positive work atmosphere and ensures that all team members work toward mutual company objectives.
Attention To Detail Having a keen eye for detail is critical for Program Assistants as it helps them manage and maintain data, paperwork, and information with accuracy and precision. Strong attention to detail helps them avoid mistakes that can lead to significant consequences related to program success and development.

Program Assistant Job Description Template (Free)

Our company is hiring a Program Assistant for our team. As a Program Assistant, you will provide administrative and clerical assistance to the team regarding the planning and execution of programs and events. You will promote program development, assist with marketing campaigns, prepare materials and resources, communicate with participants, and maintain and update accurate program records and data.

Furthermore, you will also be responsible for answering phone calls, filing documents, preparing reports on program activities and progress, and assisting with managing program budgets and expenses. Ultimately, you will manage calendars, send out reminders, keep track of supplies and inventory, and collaborate with other teams to ensure programs align with the company’s goals and objectives.

Our ideal candidate should have outstanding communication, organizational, attention to detail, adaptability, and collaboration skills.

Program Assistant Duties & Responsibilities:

  • Assist the team with planning and execution of programs and events
  • Work with administrators and coordinators to promote program development
  • Provide administrative support for program activities, such as preparing materials and resources, communicating with participants, and assisting with marketing campaigns
  • Maintain and update accurate program records and databases
  • Organize and manage meetings, events, and conferences
  • Maintain program forms and paperwork and answer questions about program procedures
  • Keep track of supplies and inventory and order new supplies when necessary
  • Perform clerical tasks such as answering phone calls, filing documents, and greeting visitors
  • Receive deliveries and packages and process incoming mail
  • Prepare reports on program activities, progress, and outcomes
  • Collaborate with other teams to ensure programs align with the company’s goals and objectives
  • Assist in managing program budgets and expenses
  • Manage office calendars and send out reminders

Program Assistant Requirements:

  • Bachelor’s degree in business management, project management, or a related field
  • Prior working experience in program management or assistance is advantageous
  • Proficiency in Microsoft Office applications and other relevant tools and software
  • Excellent verbal and written communication
  • Collaboration and teamwork
  • The ability to adapt to new situations quickly
  • Strong attention to detail
  • Outstanding organization and time management

Accounting Specialist Interview Questrions

Sample Interview Questions for a Program Assistant

Once you gather up all the received applications, you can use these sample interview questions for a Program Assistant.

Personal
  1. Could you tell us why did you choose this career path?
  2. Where did you go to college and how would you describe that experience?
  3. Do you have any specific professional goals shortly?
Human Resources
  1. What skills or qualifications do you have that make you a suitable candidate for this role?
  2. Have you ever worked as a part of a large team and how do you feel about it?
  3. Why do you want to work for us particularly?
Management
  1. How do you manage to handle several tasks and assignments at the same time?
  2. How do you approach time management to ensure tasks are completed efficiently?
  3. Could you share an example where you had to adapt quickly to changing circumstances?
Technical Skills and Knowledge
  1. What is your process of creating a program plan, including milestones, resource allocation, and other factors?
  2. How do you approach data collection and reporting to ensure accurate and meaningful insights for program evaluation?
  3. What management programs and tools have you used to coordinate and facilitate programs?

What are the Educational Requirements for a Program Assistant?

Employers prefer to hire candidates with an Associate’s or Bachelor’s degree in business management, project management, office management, or a related field.

Also, relevant certifications related to business or program management represent an advantage and can enhance candidates’ qualifications.

How Much to Pay a Program Assistant when Hiring

Program Assistants earn between $21,500 and $53,000 per year.

Their median annual salary is $45,721.

Hourly rates range from $11 to $25.

The median hourly rate is $22.

Percentile 10% 25% 50%
(Median)		 75% 90%
Hourly Wage $11 $18 $22 $23 $25
Annual Wage $21,500 $37,500 $45,721 $47,500 $53,000

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Frequently Asked Questions about Program Assistant

 

What do Program Assistants do?

Program Assistants provide administrative and clerical support for planning and execution of programs and events.

They prepare materials and resources, assist in marketing campaigns, maintain program reports and files, and assist in managing budgets and expenses.

What skills do Program Assistants need?

Program Assistants need excellent communication, collaboration, adaptability, organization, attention to detail, and time management skills.

How much do Program Assistants earn per year?

Program Assistants earn between $21,500 and $53,000 annually.

Who do Program Assistants report to?

Program Assistants usually report to the Program Manager or Program Coordinator.

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