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Job Offer Letter Templates

Monday, June 21st, 2021

HR Managers creating a job offer

Are you looking for a job offer letter template to use in every circumstance? Then you’ve come to the right place. For those of you who are looking for a job offer letter template to use in every circumstance, we have the perfect solution. Have you ever wondered what your responsibilities will be on the first day? Or if there is an orientation before work starts? In this post, we go over different types of letters, provide tips on sending each one, and give some information about getting started at your new company.

We also go over what should be included in the letter and show you an example of each type.

What is a Job Offer?

So, what is a job offer? It’s when a hiring team finds the right candidate and contacts them to announce their decision and make an offer. When the job offer is verbal, the hiring manager calls the selected candidate and lets them know they are offering them the position.

What is included in a job offer?

  1. Position title
  2. Starting date
  3. Work schedule
  4. Reporting structure
  5. Cash Compensation
  6. Vacation and sick leave
  7. Employee benefits
  8. Expiration date

General Job Offer Template

The hiring process can be overwhelming and hard to navigate in the first place, so when you’ve found your ideal candidate it is always nice if they receive a formal offer letter. This template will guide you through what needs to go into an employment offer email without any guesswork on how much detail should be included. Keep this handy for future reference too because we all know that good help isn’t easy to come by!

Email subject line: Job Offer from [Company Name]

Dear [Candidate Name],

Thank you once again for applying for [Job Title]. We interviewed several candidates, but our team was most impressed with your resume and interview. Therefore, we would like to formally invite you to join our team as our newest [Job Title]. This is a [full/part] time position, and you will be working Monday – Friday from 9 AM to 5 PM [or other time period]. As a [Job Title], you will be in the [Name of Department], and you will be reporting to [Manager Name], who is our [Position of Manager.]

As a [Job Title], your annual gross salary is [$Yearly Salary], and you will receive the following: [bonus, commission, program, if applicable]. In addition to your annual salary, you will also have the option to partake in our company benefits. We currently offer the following benefits: [health insurance, dental insurance, travel expense, or remote working expense]. In addition, after [Number of Days], you will receive [X] days of paid vacation per year, and [X] can carry over to the following year.

Your expected starting date is [Enter Date.]

You will be asked to sign the following paperwork at the beginning of your employment:

  • Tax forms
  • Government forms
  • Direct deposit
  • Noncompete agreement
  • Non-disclosure agreement
  • Arbitration agreement
  • Benefits forms

[If applicable: It is crucial to understand that [Company Name] is an at-will employer. That means that either you or [Company Name] are free to end the employment relationship at any time, with or without notice or cause.]

We would like to have your answer by [Enter Date.] If you have additional questions or need clarification, do not hesitate to contact me or via email or phone. We look forward to your reply!

Best,
[Name]

Professional Job Offer Template

Email subject line: Job Offer from [Company Name]

Dear [Candidate Name],

We’re thrilled to extend an offer of employment for the position of [Job Title] with [Company Name]. Please review the attached summary of terms and conditions for your expected employment with us.

If you accept this proposal, your expected start date will be [Start Date], or another mutually agreed upon date, and you will report to [Manager Name], who is the [Manager Position] in the [Department Name]

Your employment terms and conditions can be found attached to this email. We would like to have your response by [Enter Date].

Please do not hesitate to contact me or via email or phone should you have any questions.

Best,
[Name]

Email Job Offer Template

Email subject line: Job Offer from [Company Name]

Dear [Candidate Name],

We are excited to offer you a job as a [Job Title] at [Company Name]. We were impressed with your experience and skills and feel you will be a great addition to our team and company.

CompensationAnnual gross salary of $[total annual salary] paid in [Payroll Schedule] installments by direct deposit

Bonus – You are eligible to receive up to [percent]% of your annual gross salary that will be paid on the [Enter Date.]

Benefits

  • [Number] days of annual paid time off
  • [Number] days of sick days
  • Medical and dental insurance
  • 401k/retirement plan
  • Remote working hours
  • [more benefits]

If you accept this job offer, please sign and date this offer letter as designated below and email it back to us by [Enter Date].

Your expected hire date will be the [Enter Date]. Your immediate supervisor will be [Supervisor’s Name].

We look forward to welcoming you to our team. Feel free to call me if you have any questions or concerns.

Best,
[Name]

Internal Job Offer Template

Email subject line: [Job Title] Promotion, Congratulations!

We are grateful that you have been a part of our organization for the last [days, months, or years.] It has been a pleasure to see your growth during your time with us.

As discussed, we are delighted to officially promote you to [New Position] as of [Enter Date].

Your updated contract is attached, and it includes your new employment terms and your updated compensation package.

Please click on the link to review and sign the promotion offer details. You have until [Enter Date] to officially accept the promotion.

Feel free to reach out to me should you have any questions.

We’re all looking forward to seeing you achieve great things in your new role.

Congratulations!

Best,
[Name]

Full-time or Part-time Job Offer Template

Email subject line: [Job Title] Offer. Congratulations!

Dear [Candidate Name],

We are excited to offer you a [full-time/part-time] position as [Job Title] with [Company Name] starting on [start date.] You will be in the [Name of Department], and you will report to [Manager’s Name] at [Office Location]. We know you will be an exceptional addition to our team!

The starting [base salary, hourly rate] for this position is [Amount] and will be paid [payroll frequency] by direct deposit beginning [Enter Date]. In addition to that initial pay, you’ll receive a [percentage]% bonus on new sales.

As a [full-time/part-time] employee of the company, after [X] days, you will be eligible for the following benefits. We will go into greater detail about all of your benefit options as part of your new employee onboarding.

[If applicable: It is crucial to understand that [Company Name] is an at-will employer. That means that either you or [Company Name] are free to end the employment relationship at any time, with or without notice or cause.]

This job offer as [Job Title] is contingent upon completing [background check and drug test.]

This offer of employment will expire on [Enter Date].

[Candidate first name], we are thrilled by the prospect of you joining our ever-growing team. If you have questions or need clarification for any reason, please feel free to reach out at any time.

If you accept this offer, please sign and return it by [Enter Date.]

Sincerely,
[Name]

Joshua F.
Redline Electric & Solar

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Job Offer Table of Contents

Position

  • Job title

  • Working schedule

  • Employment Relationship

Cash Compensation

  • Salary

  • Tax withholding

  • Tax advice

Bonus or Commission

  • Structure

  • Pay terms

Employee Benefits

  • Vacation policy

  • Health and dental insurance

  • Stock options

Privacy and Confidentiality Agreements

  • Privacy Agreement

  • Conflict of Interest policy

  • Proprietary Information and Inventions Agreement

Termination Conditions

  • Detailed explanation

Interpretation, Amendment, and Enforcement

  • Detailed explanation

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