Secretary Job Description

Secretary Job DescriptionSecretary Job Overview

We will heavily rely on this person to provide amazing administrative support to make sure our office runs without a hitch. The ideal candidate will be a problem solver self starter with an energetic desire to keep morale and productivity up through overall office support.

Secretary Job Responsibilities

  • Greet incoming visitors with your biggest smile.
  • Answer and forward phone calls with enthusiasm. Smile on the phone too; it makes a difference!
  • Organize and schedule meetings and appointments.
  • Maintain contact lists; this includes vendors and other professional contacts.
  • Produce and distribute various correspondence throughout the office, including memos, emails, the occasional hand-written note, etc.
  • Assist in the preparation of regularly scheduled reports delivered to internal managers.
  • Be a filing wizard! Develop your own great system that maximizes organization in the office.
  • Keep office supply closets stocked with goodies at all times; yes, both candy and sticky notes.
  • Ensure management travels safely by plane and/or rental car by coordinating well-planned travel arrangements.
  • Submit and reconcile expense reports; keep things accounted for.

Secretary Requirements

  • Five years of top-notch secretarial or administrative experience.
  • Be great at watching the clock and prioritizing your tasks wisely.
  • Attention to work details and solving problems in an effective manner.
  • Love communicating with people? If so, great; we’ll need you to be great at both written and verbal forms of communication.
  • Strong organizational and planning skills.
  • Have obtained high school diploma or GED.
  • Excellent skills with the entire Microsoft Office suite, including Outlook and Excel.