We will heavily rely on this person to provide amazing administrative support to make sure our office runs without a hitch. The ideal candidate will be a problem solver self starter with an energetic desire to keep morale and productivity up through overall office support.
Secretary Job Responsibilities
Greet incoming visitors with your biggest smile.
Answer and forward phone calls with enthusiasm. Smile on the phone too; it makes a difference!
Organize and schedule meetings and appointments.
Maintain contact lists; this includes vendors and other professional contacts.
Produce and distribute various correspondence throughout the office, including memos, emails, the occasional hand-written note, etc.
Assist in the preparation of regularly scheduled reports delivered to internal managers.
Be a filing wizard! Develop your own great system that maximizes organization in the office.
Keep office supply closets stocked with goodies at all times; yes, both candy and sticky notes.
Ensure management travels safely by plane and/or rental car by coordinating well-planned travel arrangements.
Submit and reconcile expense reports; keep things accounted for.
Five years of top-notch secretarial or administrative experience.
Be great at watching the clock and prioritizing your tasks wisely.
Attention to work details and solving problems in an effective manner.
Love communicating with people? If so, great; we’ll need you to be great at both written and verbal forms of communication.
Strong organizational and planning skills.
Have obtained high school diploma or GED.
Excellent skills with the entire Microsoft Office suite, including Outlook and Excel.